Okaloosa County School Board — Workshop Meeting, January 12, 2017 — reading text

Thursday, January 12, 2017 Workshop Meeting School District Administration Building 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 12, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Daniel Orcutt, Fort Walton Beach High School, Wendy's 2016 State of Florida High School Heisman Award, presented by the Superintendent Meeting : Jan 12, 2017 - Workshop Meeting Type : Recognition File Attachments Daniel Orcutt FWBH Wendy's Heisman Winner 2016.pdf (108 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Lindsey Smith to the position of Assistant Principal I, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Lindsey Smith to the position of Assistant Principal I, Fort Walton Beach High School. 5. Personnel Appointments Subject : 5.2 Appointment of Sonya (Becky) Holland to the position of Edge Elementary School Food Service Manager, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Sonya (Becky) Holland to the position of Edge Elementary School Food Service Manager. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Published Financial Statements June 30 2016.pdf (2,852 KB) Published Required Communications June 30 2016.pdf (208 KB) Presentation of audit findings June 30 2016.pdf (1,055 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 17 - Dec 15.pdf (28 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Out-of-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 17 - Dec 15.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This repost contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT-DEC 2016.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT THRU DEC 2016.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2016.pdf (15 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of December 8, 2016; Minutes of the Workshop Meeting of December 8, 2016; Minutes of the Regular Meeting of December 12, 2016, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of Student Disciplinary Hearings of December 8, 2016; Minutes of the Workshop Meeting of December 8, 2016; Minutes of the Regular Meeting of December 12, 2016, recommended by the Superintendent for approval. File Attachments 12-8-2016 Workshop DRAFT.pdf (166 KB) 12-12-2016 Meeting DRAFT.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive