Okaloosa County School Board — Workshop Meeting, May 19, 2016 — reading text

Motion to approve the renewal of the School Food Service Management Operations Contract for RFP  15-01 between The Nutrition Group and The School Board of Okaloosa County. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, based on the fixed meal rate of $3.039, which will be paid with Federal Funds. The contract is effective July 1, 2016 through June 30, 2017 and a copy is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments CONTRACT RENEWAL FOR RFP 15-01.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Scholars' Summer Institute Program for 2016, presented by Steve Chatman, Equity Specialist, and Debbie Davis, Math Specialist, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,840.00 Budgeted : Yes Budget Source : Curriculum and Instruction - No Child Left Behind Project Recommended Action : Motion to approve the Scholars' Summer Institute Program for Summer 2016 Public Content The Scholars' Summer Institute (SSI) is a rigorous experiential summer enrichment program designed to promote minority interest and achievement in advanced placement STEM (Science, Technology, Engineering, and Math) courses. SSI targets rising 7th and 8th grade middle school students and provides a 14-day camp experience with academic support, enrichment, and mentoring to promote achievement in advanced coursework. File Attachments Scholars' Summer Institute School Board Overview May 2016.pptx (2,010 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 13-B-079- LL Bus Cameras, Accessories & Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of Tag-On Bid 13- B-079-LL Bus Cameras, Accessories & Installation. Public Content Request approval to renew Tag-On Bid 13-B-079-LL Bus Cameras, Accessories & Installation through the School Board of Brevard County, based on fixed pricing. The contract will be used on an as needed basis and the awarded vendor is Seon Systems Sales, Inc. Funding will be paid from general funds and the contract is effective June 12, 2016 through June 11, 2018. Copies of the approved renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL OF ITB 13-B-079-LL.pdf (3,128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with bid 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line  Striping and Repairs through Sarasota County Schools . Public Content Request approval to tag on with bid 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The awarded vendor is Stewart Tennis Courts and Fencing, Inc. Bid award is based on fixed pricing and will be used on an as needed basis. Funding will vary. The contract is effective until May 2, 2017 and a copy of the award tabulation is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TAG-ON BID ITB 16-0036.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-on Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 6401, Title 1 - Part A Recommended Action : Motion to approve the Tag-On Bid Purchase Over $25,000 from Dell. Public Content Request approval of the Tag-On Bid Purchase Over $25,000 from Dell. The purchase is made through the State of Florida Alternate Contract 43211500- WSCA-15-ACS Computer Equipment, Peripherals & Services. Funding will be paid from Federal Funds, Project 6401, Title 1 - Part A. The contract is effective through March 30, 2017. A copy of the quote is attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments TAG-ON BID PURCHASE OVER $25,000- DELL.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,744.48 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement Recommended Action : Motion to approve the purchase of an HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. Public Content Request approval to purchase a replacement HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. The purchase is made through US Communities Contract #15-JLP-023. Funds will be paid from Capital, Project 0319 HVAC Replacement. A copy of the quote is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE-MEIGS MS.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large