Okaloosa County School Board — Workshop Meeting, May 19, 2016

Thursday, May 19, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 19, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 19, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Personnel Appointments: Item 5.2, Appointment of Cafeteria Manager, Riverside Elementary School, is deleted. Consent Agenda: added item 7.25, Appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for installatoin of entry hallway wall and door for security, in the amount of $11,693.44 4. Visitors Subject : 4.1 Gina Feldman - Later School Start Times Meeting : May 19, 2016 - Workshop Meeting Type : Information File Attachments Feldman - Request To Speak.msg (48 KB) 5. Personnel Appointments Subject :  5.1 Appointment of Principal, Niceville High School, recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Niceville High School. Public Content Position effective June 1, 2016. 5. Personnel Appointments Subject : 5.2 Deleted - Appointment of Cafeteria Manager, Riverside Elementary School, School Food Service, recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Cafeteria Manager, Riverside Elementary School, School Food Service. 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal I, Okaloosa Technical College and CHOICE High School, recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Okaloosa  Technical College and CHOICE High School. 5. Personnel Appointments Subject : 5.4 Transfer of Suzanne Boyd to Assistant Principal II, Kenwood Elementary School, recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of Suzanne Boyd to Assistant Principal II at Kenwood Elementary School. Public Content The Superintendent is recommending the transfer of Ms. Suzanne Boyd, Assistant Principal II at Wright Elementary School to Assistant Principal II at Kenwood Elementary School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of April 21 - May 4, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 19, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 21 - May 4, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel Apr 21 - May 4.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of April 21 - May 4, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 19, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 21 - May 4, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Apr 21 - May 4.pdf (24 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of May 5, 2016; Minutes of Regular Meeting of May 9, 2016,  recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of May 5, 2016; Minutes of Regular Meeting of May 9, 2016. File Attachments 5-5-2016 Workshop DRAFT.pdf (167 KB) 5-9-2016 Meeting DRAFT.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for carpet for five classrooms, in the amount of $7,712.46, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,712.46 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2  School Board Member Capital Outlay Funds to Mary Esther Elementary School for carpet for five classrooms, in the amount of $7,712.46. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for carpet for five classrooms, in the amount of $7,712.46. File Attachments Mary Esther ES Carpet.pdf (360 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #8 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,550,853.20) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2016-2017 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2016: General Fund $-1,968,310.53 Debt Service Funds 0.14 Capital Projects Funds 7,537.07 Other Special Revenue Funds - Federal 408,641.21 Other Special Revenue Funds - Food Service 1,278.91 Total - All Funds $-1,550,853.20 File Attachments !BA 08 - Apr 2016.pdf (1,723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for April 2016 presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2016 Public Content The financial statement for the month ending April 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-04.pdf (566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for April 2016, totaling $22,642,498.04; and Bank Transfers for April 2016, totaling $200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,642,498.04  and Bank Transfers in the amount of $200,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2016, totaling $22,642,498.04; and Bank Transfers for April 2016, totaling $200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - April 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-23-16.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Absolute Date : May 23, 2016 Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-05-23.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for revision of School Board Policy 1-22 Social Security Numbers, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 1-22 Social Security Numbers. File Attachments 1-22 Social Security Numbers-REDLINED.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Contract Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc. presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Absolute Date : May 23, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast Inc. AMIkids Emerald Coast Inc. agrees to extend the term of the Agreement by entering into a Renewal Term ending on July 12, 2017 File Attachments AMIkids Agreement Extension SY 2016-17.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP  15-01 between The Nutrition Group and The School Board of Okaloosa County. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, based on the fixed meal rate of $3.039, which will be paid with Federal Funds. The contract is effective July 1, 2016 through June 30, 2017 and a copy is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments CONTRACT RENEWAL FOR RFP 15-01.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Scholars' Summer Institute Program for 2016, presented by Steve Chatman, Equity Specialist, and Debbie Davis, Math Specialist, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,840.00 Budgeted : Yes Budget Source : Curriculum and Instruction - No Child Left Behind Project Recommended Action : Motion to approve the Scholars' Summer Institute Program for Summer 2016 Public Content The Scholars' Summer Institute (SSI) is a rigorous experiential summer enrichment program designed to promote minority interest and achievement in advanced placement STEM (Science, Technology, Engineering, and Math) courses. SSI targets rising 7th and 8th grade middle school students and provides a 14-day camp experience with academic support, enrichment, and mentoring to promote achievement in advanced coursework. File Attachments Scholars' Summer Institute School Board Overview May 2016.pptx (2,010 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 13-B-079- LL Bus Cameras, Accessories & Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of Tag-On Bid 13- B-079-LL Bus Cameras, Accessories & Installation. Public Content Request approval to renew Tag-On Bid 13-B-079-LL Bus Cameras, Accessories & Installation through the School Board of Brevard County, based on fixed pricing. The contract will be used on an as needed basis and the awarded vendor is Seon Systems Sales, Inc. Funding will be paid from general funds and the contract is effective June 12, 2016 through June 11, 2018. Copies of the approved renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL OF ITB 13-B-079-LL.pdf (3,128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with bid 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line  Striping and Repairs through Sarasota County Schools . Public Content Request approval to tag on with bid 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The awarded vendor is Stewart Tennis Courts and Fencing, Inc. Bid award is based on fixed pricing and will be used on an as needed basis. Funding will vary. The contract is effective until May 2, 2017 and a copy of the award tabulation is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TAG-ON BID ITB 16-0036.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-on Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 6401, Title 1 - Part A Recommended Action : Motion to approve the Tag-On Bid Purchase Over $25,000 from Dell. Public Content Request approval of the Tag-On Bid Purchase Over $25,000 from Dell. The purchase is made through the State of Florida Alternate Contract 43211500- WSCA-15-ACS Computer Equipment, Peripherals & Services. Funding will be paid from Federal Funds, Project 6401, Title 1 - Part A. The contract is effective through March 30, 2017. A copy of the quote is attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments TAG-ON BID PURCHASE OVER $25,000- DELL.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,744.48 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement Recommended Action : Motion to approve the purchase of an HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. Public Content Request approval to purchase a replacement HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. The purchase is made through US Communities Contract #15-JLP-023. Funds will be paid from Capital, Project 0319 HVAC Replacement. A copy of the quote is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE-MEIGS MS.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large Equipment through Marion County Schools, based on fixed prices to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective June 1, 2016 through May 31, 2017. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID 3538AH.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Technology Software Recommended Action : Motion to approve the purchase of streaming licenses for elementary, middle and high schools in the district. Public Content Request approval of the purchase of streaming licenses for district elementary, middle and high schools. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3009 Instructional Technology Software. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments DISCOVERY EDUC STREAMING LICENSES-INSTR TECH.pdf (1,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Absolute Date : May 23, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Request forms from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Binder 1 - April Volunteers.pdf (1,358 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments May 23, 2016 Professional Technical Board Report.pdf (108 KB) May 23, 2016 Ed Support Board Report.pdf (118 KB) BOARD REPORT MAY 25, 2016 SUB HIRES.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsMay23rd2016-3.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Gadsden, Minerva, Wright Elementary, 30.00 hours Ford, Angela, Silver Sands, 7.50 hours Victoria, Robin, Custodial Services, 35.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#101162 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for installation of entry hallway wall and door for security, in the amount of $11,693.44, presented by Melissa Thrush  and recommended by the Superintendent for approval. Meeting : May 19, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,693.44 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for installation of entry hallway wall and door for security, in the amount of $11,693.44. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for installation of entry hallway wall and door for security, in the amount of $11,693.44. File Attachments Edge ES entry wall and security door quote.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : May 19, 2016 - Workshop Meeting Type : Action 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 19, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : May 19, 2016 - Workshop Meeting Type : Information File Attachments 5-23-2016 Student Trip Requests.pdf (1,403 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 19, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject :  13.1 Board Members' Announcements/Request for Information Meeting : May 19, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : May 19, 2016 - Workshop Meeting Type : 15. Public Notices Subject : 15.1 Notice of Workshop Meeting : May 19, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 19, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.2 Public Notice Meeting : May 19, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.