Okaloosa County School Board — Regular Meeting, December 14, 2020 — reading text

Board on April 13, 2020 in the amount of $80,398.00. A mathematical error on the original award tabulation was recently discovered and therefore a request is being made to approve amending the award total to $88,236.00. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs - District Wide. A copy of the revised award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-15 TAB-Revised.pdf (133 KB) ORIGINAL BO APPROVED-ITB 20-15.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Mosyle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,165.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software subscriptions from Mosyle based on an estimated number of 10,030, for an estimated total of $55,165.00. The contract is effective 12/3/2020 through 12/2/2021. Public Content Request approval to purchase software subscriptions from Mosyle based on an estimated number of 10,030, for an estimated total of $55,165.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The purchase is exempt under 6A- 1.012(11)(b). The contract is effective 12/3/2020 through 12/2/2021. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments MOSYLE QUOTE 2020-2021.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,465.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement District Wide Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane in the total amount of $107,465.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Choctawhatchee HS in the amount of $34,250.00 and for Niceville HS in the amount of $73,215.00, for a total of $107,465.00. Purchases will be made through OMNIA/USC National Contract 15- JLP-023. Funds will be paid from Capital Funds, Project 0319 HVAC Replacement District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE-CHS.pdf (3,976 KB) TRANE QUOTE-NICEVILLE.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,558.66 Budgeted : Yes Budget Source : Capital Funds, Project 1030 Hurricane Sally Recommended Action : Motion to approve the quotes from WTI in the amount of $104,558.66 for roof repair to various locations due to Hurricane Sally. Public Content Request approval of the quotes from WTI for roof repairs to various locations due to Hurricane Sally, Central Schools $11,581.72; Crestview HS Building $21,364.14; North Schools $40,921.60; and South Schools $30,691.20 for a total of $104,558.66. Repairs are made through PAEC Contract #IFB 017-F. Funds will be paid from Capital Funds, Project 1030 Hurricane Sally. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE-CENTRAL SCHOOLS.pdf (551 KB) WTI QUOTE-CRESTVIEW BUILDING.pdf (694 KB) WTI QUOTE-NORTH SCHOOLS.pdf (698 KB) WTI QUOTE-SOUTH SCHOOLS.pdf (701 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #21-61 Denise McLaughlin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #21-61 Denise McLaughlin in an amount not to exceed $30,000.00, effective December 15, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-61 between Denise McLaughlin and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction Department, to provide Consulting Services. The Provider will be paid $60.00 per hour for up to a maximum of 500 hours, for a total contract amount not to exceed $30,000.00. Service Provider will submit a monthly timesheet to the District. Funding is out of the following budget: 1010 6300 0310 9017. The agreement is effective December 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic and Student Services, at (850) 833- 5888. File Attachments SA# 21-61 DENISE MCLAUGHLIN.PDF (263 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Service Agreement #21-60 Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent