Okaloosa County School Board — Regular Meeting, December 14, 2020

Monday, December 14, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Reverend Buck Dockery, Mary Esther Church of God Pledge of Allegiance led by Linda Evanchyk *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 14, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 8.25 Comprehensive IT Threat Assessment Plan is changed to Comprehensive IT Risk Assessment Plan, at the request of Eric Mitchell, Director, MIS and IT; item 8.26 Spring 2021 Education Plan per DOE Order No. 2020-EO-07, was moved to Committee and Staff Reports Item 7.4; added item 8.33 Appropriation of District 2 School Board Capital Outlay Funds to Fort Walton Beach High School for wrestling mats in the amount of $7,835.00. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Item 8.25 Comprehensive IT Threat Assessment Plan is changed to Comprehensive IT Risk Assessment Plan, at the request of Eric Mitchell, Director, MIS and IT; item 8.26 Spring 2021 Education Plan per DOE Order No. 2020-EO-07, was moved to Committee and Staff Reports Item 7.4; added item 8.33 Appropriation of District 2 School Board Capital Outlay Funds to Fort Walton Beach High School for wrestling mats in the amount of $7,835.00. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognition (Workshop) Subject : 3.1 Recognition of the U.S. Department of Defense Education Activity (DoDEA) Grant awarding $1,500,000 to the Okaloosa County School District, presented and recommended by the Superintendent. Meeting : Dec 14, 2020 - Regular Meeting Type : Recognition Public Content This recognition will be made at the School Board Workshop on Thursday, December 10. The Okaloosa County School District has been awarded $1,500,000 from the U.S. Department of Defense Education Activity (DoDEA) grant. This grant will fund more than 10,000 math and science students in our district. File Attachments DoDEA-Chambers Recognition.docx (28 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (10 Month), Wright Elementary School, recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Wright Elementary School. Motion & Voting Motion to approve the appointment of Rosia Cahn to Assistant Principal II (10 Month), Wright Elementary School. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II (10 Month), Lewis School, recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Lewis School. Motion & Voting Motion to approve the appointment of Amy Pendleton to Assistant Principal II (10 Month), Lewis School. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS  5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 14, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of October 22 - November 20, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 14, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 22 - November 20, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 22 - Nov 20.pdf (132 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2020, and 2019, Report Number 2021-054, November 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 14, 2020 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2021-054, November 2020, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2020, and June 30, 2019. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments 2021-054-Auditor General.pdf (339 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Boeing Company Grant to Okaloosa Public Schools Foundation and CTE presented by April Branscome, CTE Program Director Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content The Okaloosa Public Schools Foundation and the Okaloosa County School District’s Career and Technical Education Department announced today that it has been awarded a $50,625 Kids’ C.O.D.E. (Creative Online Developmental Education) grant from the Boeing Company to help spark elementary-age students’ interest and knowledge in programming through hands-on manipulatives. Along with the Boeing Company grant, the Okaloosa Public Schools Foundation matched a portion of the grant in the amount of $20,000. The Okaloosa Public Schools Foundation, Inc. (OPSF) is a not-for-profit community- based public schools foundation. Kids’ C.O.D.E. initiative focuses on engaging students in programming in grades 3-5 and will give students the tools to learn coding through hands-on play. Using the littleBits® Coding Kit, students manipulate physical blocks for input, outputs, motors, and sensors. By completing educational games and STEM activities, students gain hands-on coding experience, creativity, and confidence. As the students' progress through the program and grade levels, the student will become better versed in coding in hopes of encouraging them to enroll in future CTE courses, where they can earn industry certifications. The littleBits® Coding Kits lend themselves to years of use and academic development. Kids’ C.O.D.E will engage students with coding at an earlier age and will provide OCSD students with more time to prepare for future success. This project is meeting the components of the FLDOE’s strategic plan which states students should gain “higher achievement with computer skills, critical thinking, data analysis, technical writing, problem solving, math/science concepts and collaborative learning while preparing them as a “HIGHLY” skilled workforce because not preparing our students with fluency in this language is leaving our students unprepared for the changing workforce. April Branscome CTE Program Director 850-833-5858 File Attachments 2020-2021 Boeing Grant Award.pdf (261 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Spring 2021 Education Plan per DOE Order No. 2020-EO-07, presented by Sheila Lightbourne, Assistant Superintendent of Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content Per DOE Order No. 2020-EO-07, school districts will create an updated Spring 2021 Education plan for the continued implementation of the 2020-2021 District Reopening Plan. The Okaloosa County Spring 2021 Education Plan is attached for approval by the Okaloosa County School Board. For additional information, please contact Sheila Lightbourne at 850-833-5888. File Attachments REV Spring 2021 Education Plan and Assurances 11.30.20.pdf (1,439 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of November 5, 2020; Minutes of Regular Meeting of November 9, 2020; Minutes of Organizational Meeting of November 17, 2020, recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of November 5, 2020; Minutes of Regular Meeting of November 9, 2020; Minutes of Organizational Meeting of November 17, 2020. File Attachments 11-5-2020 Workshop - DRAFT.pdf (239 KB) 11-9-2020 Meeting - DRAFT.pdf (248 KB) 11-17-2020 Organizational Session.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Request to advertise a Public Hearing for adoption of a new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request advertise a Public Hearing for adoption of the new School Board 01- 30 Title IX Policy Prohibiting Sexual Harassment. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment. The proposed policy will set forth procedures relating to the new Title IX Final Rule enacted August 2020 requiring School Districts to respond whenever any employee has notice of sexual harassment, including allegations of sexual harassment. For additional information, please contact Lee Hale at 850-833-5801. File Attachments 01-30 Title IX Policy Prohibiting Sexual Harassment.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Risk Management Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Risk Management Analyst. Public Content A Public Hearing will be held to receive public input and consider approval of the proposed new job description for Risk Management Analyst. This job description proposal includes the duties and responsibilities required for effective and efficient facilitation of both workman's compensation claims and employee health insurance. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Risk Management Analyst .pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Naming of the Pryor Middle School fieldhouse as the "Greg Wiggins Fieldhouse", presented by Brooke Barron, Principal, Pryor Middle School, and recommended by Lamar White and the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Naming of the Pryor Middle School fieldhouse as the "Greg Wiggins Fieldhouse". Public Content Mr. Wiggins has had a longtime, special presence at Pryor Middle School as a teacher, a member of the athletic coaching team, and a strong supporter of Pryor Middle School's athletes. He cared for students by mentoring and taking care of them on and off the field. After Mr. Wiggins' retirement, he continued to serve Pryor Middle School as a volunteer for many years, washing all of the uniforms and doing other tasks to make the lives of the coaches a little easier, and he was on the sidelines for every game. File Attachments Minutes draft Pryor SAC November 2020.pdf (600 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Request to delete an Administrative Assistant II position and add a 12-month District Level Secretary position in Cost Center 9022, Information Systems, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue Funds Recommended Action : Motion to approve a staffing change in Cost Center 9022, Information Systems, to delete an Administrative Assistant II position and add a 12- month District Level Secretary position, resulting in a cost reduction. Public Content The proposed adjustments to staffing within Information Systems will allow for more efficient work flow at a reduced cost to the District. The attachment identifies the financial impact. For additional information, please contact Lee Hale at 833-5801. File Attachments Restructure - Information Systems FY 2021 2020-12.14.20.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Budget Amendment #2 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,697,955.32 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2020- 2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2020: General Fund $ 177,315.29 Debt Service Funds 0.00 Capital Project Funds (46,103.32) Other Special Revenue Funds - Federal 1,572,423.52 Other Special Revenue Funds - Food Service (5,680.17) Total - All Funds $1,697,955.32 File Attachments !BA 02 - Oct 2020.pdf (1,368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for October 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2020. Public Content The financial statement for the month ending October 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-10-31.pdf (684 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-12-14.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda  Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for October 2020, totaling $26,327,849.38; and Bank Transfers for October 2020, totaling $10,050,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,327,849.38 and Bank Transfers in the amount of $10,050,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2020, totaling $26,327,849.38; and Bank Transfers for October 2020, totaling $10,050,000.00. File Attachments 04 - MIS 3478 - Warrant Register - October 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills FY20-21.2.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $63,991.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $63,991.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $63,991.00 to Charter Schools. Public Content The District received its first Voucher for Impact Aid Section 7003 Payments dated November 12, 2020, for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section 7003(b) $1,937,097.00 Section 7003(d) 156,476.00 Total $2,093,573.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Okaloosa Academy $ 3,753.00 NWFSC Collegiate High School 14,751.00 Liza Jackson Preparatory School 45,487.00 Total $63,991.00 File Attachments Agenda - Fed Impact Aid 2021 Pmt 1 12142020.pdf (81 KB) Voucher FIA 2021 Pmt 1 11122020.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan for electronic ticket sales presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan for electronic ticket sales. Public Content The proposed agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan would provide participating District schools with the option of selling electronic tickets. GoFan would build a webpage for each participating school which would list all tickets available for purchase. The webpage would be accessed through an internet site or the GoFan app. Schools would be able to offer electronic tickets for any event as individual tickets and/or season tickets. There is no cost to the school or to the District to use GoFan electronic tickets. The Ticket Purchaser pays a convenience fee which varies based on the type and amount of the ticket. General Admission Tickets ($100.00 or less) 5% + $1.00 (Per Ticket) General Admission Tickets ($100.01 or more) 5% (Per Ticket)  Season/Full-Year Tickets ($100.00 or less) 5% + $2.00 (Per Ticket or Pass) Season/Full-Year Tickets ($100.01 or more) 5% (Per Ticket or Pass) When a Ticket Purchaser buys a ticket, he/she receives a confirmation e-mail with a link to click to receive the ticket on his/her phone. The Ticket Purchaser would go to the gate, and the Ticket Taker would press "Redeem Selected" on the phone. In order to minimize contact, schools may choose to ask the Ticket Purchaser to redeem the tickets in the presence of the Ticket Taker. Once redeemed, tickets are automatically removed from the phone. A Season Ticket would list game dates restricting it to one use per game. GoFan will send the school a reconciliation on the next business day. Schools will have the option to receive funds electronically or by check. File Attachments GoFan Website Privacy Policy.pdf (166 KB) GoFan Website Terms of Use.pdf (196 KB) Huddle GoFan Digital Ticket Agreement - Okaloosa Schools.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Baker Fire District, effective September 1, 2020 through August 31, 2021. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective September 1, 2020 through August 31, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF BAKER FIRE DISTRICT FUEL PURCHASING AGREEMENT.pdf (37 KB) ORIGINAL FUEL PURCHASING AGREEMENT-BAKER FIRE DISTRICT.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Revised Award Tabulation for ITB 20-15 Bleacher & Stadium Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,236.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. Public Content Request approval of the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. The award tabulation was originally approved by the School Board on April 13, 2020 in the amount of $80,398.00. A mathematical error on the original award tabulation was recently discovered and therefore a request is being made to approve amending the award total to $88,236.00. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs - District Wide. A copy of the revised award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-15 TAB-Revised.pdf (133 KB) ORIGINAL BO APPROVED-ITB 20-15.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Mosyle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,165.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software subscriptions from Mosyle based on an estimated number of 10,030, for an estimated total of $55,165.00. The contract is effective 12/3/2020 through 12/2/2021. Public Content Request approval to purchase software subscriptions from Mosyle based on an estimated number of 10,030, for an estimated total of $55,165.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The purchase is exempt under 6A- 1.012(11)(b). The contract is effective 12/3/2020 through 12/2/2021. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments MOSYLE QUOTE 2020-2021.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,465.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement District Wide Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane in the total amount of $107,465.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Choctawhatchee HS in the amount of $34,250.00 and for Niceville HS in the amount of $73,215.00, for a total of $107,465.00. Purchases will be made through OMNIA/USC National Contract 15- JLP-023. Funds will be paid from Capital Funds, Project 0319 HVAC Replacement District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE-CHS.pdf (3,976 KB) TRANE QUOTE-NICEVILLE.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,558.66 Budgeted : Yes Budget Source : Capital Funds, Project 1030 Hurricane Sally Recommended Action : Motion to approve the quotes from WTI in the amount of $104,558.66 for roof repair to various locations due to Hurricane Sally. Public Content Request approval of the quotes from WTI for roof repairs to various locations due to Hurricane Sally, Central Schools $11,581.72; Crestview HS Building $21,364.14; North Schools $40,921.60; and South Schools $30,691.20 for a total of $104,558.66. Repairs are made through PAEC Contract #IFB 017-F. Funds will be paid from Capital Funds, Project 1030 Hurricane Sally. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE-CENTRAL SCHOOLS.pdf (551 KB) WTI QUOTE-CRESTVIEW BUILDING.pdf (694 KB) WTI QUOTE-NORTH SCHOOLS.pdf (698 KB) WTI QUOTE-SOUTH SCHOOLS.pdf (701 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #21-61 Denise McLaughlin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #21-61 Denise McLaughlin in an amount not to exceed $30,000.00, effective December 15, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-61 between Denise McLaughlin and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction Department, to provide Consulting Services. The Provider will be paid $60.00 per hour for up to a maximum of 500 hours, for a total contract amount not to exceed $30,000.00. Service Provider will submit a monthly timesheet to the District. Funding is out of the following budget: 1010 6300 0310 9017. The agreement is effective December 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic and Student Services, at (850) 833- 5888. File Attachments SA# 21-61 DENISE MCLAUGHLIN.PDF (263 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Service Agreement #21-60 Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA eSteam Recommended Action : Motion to approve Service Agreement #21-60 Emerald Coast Science Center  in an amount not to exceed $22,000.00, effective December 15, 2020 through May 30, 2021. Public Content Request approval of Service Agreement #21-60 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the DoDEA Grant Project, to provide a virtual science program each week for four weeks to upper elementary and middle, and lower high school students. The Provider will be paid $2,000.00 per subscription, per school, capping at 11 DoDEA Grant schools. Subscriptions include 10 virtual science lab topics covering various science fields. Subscription costs provide unlimited access per school for the 2020-2021 school year, for a total amount not to exceed $22,000.00 per subscription year. All funds will be paid from Special Revenue, Project 8488 DoDEA eSteam. The agreement is effective December 15, 2020 through May 30, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, at (850) 833-4122. File Attachments SA# 21-60.PDF (327 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Temporary adjustment of School District Food Service Labor, Benefits and Other Cost credits applied to the monthly invoices submitted by The Nutrition Group for the time period of September 2020 through May 2021, presented by Steve Horton, Assistant Superintendent, Operations, and  recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue Funds Recommended Action : Motion to approve temporary adjustment of School District Food Service Labor, Benefits and Other Cost credits applied to the monthly invoices submitted by The Nutrition Group for the time period of September 2020 through May 2021. Public Content Due to the effect of the unprecedented COVID-19 pandemic on the school food service program, the following temporary modification to allowable credits is being requested. The temporarily adjusted credit each month will be based on the average daily meal equivalents for that month compared to the same month in the previous year, less ten percent (10%). For the invoices dated March 2021 through May 2021, the comparison period will be March 2019 through May 2019 because school buildings were closed March 2020 through May 2020. The credit adjustment for September, October and November 2020 invoices will be applied to the December 2020 invoice. For additional information please contact Steve Horton, Assistant Superintendent, Operations, at 850-689-7117 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Final approval of Support Agreement between the School Board of Okaloosa County and the Department of the Air Force, 96th Test Wing, Eglin Air Force Base, for lease of the Eglin Elementary School facilities, presented by Dr. Bill Smith, Program Director, Facilities, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Final approval of Support Agreement between the School Board of Okaloosa County and the Department of the Air Force, 96th Test Wing, Eglin Air Force Base, for lease of the Eglin Elementary School facilities. Public Content Final approval of Support Agreement with Eglin Air Face Base is for the leased facilities that comprise Eglin Elementary School. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments 12-3-2020 FINAL Support Agreement with 96th Test Wing, USAF, Eglin.pdf (2,277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Self-Help Project at Fort Walton Beach High School for Track Facility Upgrade (Phase III), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve beginning Phase III construction of the multiple phase self help project at Fort Walton Beach High School for track facility upgrade. Public Content On November 13, 2017, the School Board gave conceptual approval for a phased Self Help Project at Fort Walton Beach High School to upgrade the track facility. Phase I & II has been completed and Fort Walton Beach High School is seeking approval to begin Phase III for the completion of the self-help project to Upgrade the Track Facility. Funding has been received by Fort Walton Beach High School for Phase III. See attachments below of Bid Tabulation RFQ 21-26 and quotes from D. Sheffield Construction, Inc. Please contact Dr. Bill Smith for additional information, 689-7298. File Attachments FWBHS Track Completion Phase III - Quote from D. Sheffield Construction, Inc.pdf (29 KB) Bid Tabulation RFQ 21-26 Track Upgrade for FWBHS.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Self Help Project at Pryor Middle School for an Outdoor Construction Lab, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve Self Help Project at Pryor Middle School for an Outdoor Construction Lab. Public Content Pryor Middle School is requesting the approval for a Self Help Project to construct a pole barn type structure that will be adjacent to the indoor construction classroom. This will allow students to work with large pieces of lumber and to spread out in order to complete tasks. In addition, the structure will allow students to use circular saws and other large equipment, without disturbing the connecting technology labs. Mr. Larry Kline, a community sponsor, will be donating the money (or in-kind donations) and/or providing pro-bono labor for the entire project. The project will not require any funding from Pryor Middle School or OCSD. Paul Hartzog, from Decks and Such, will be donating cost of the architectural design and engineered construction drawings. Paul Hartzog will also be the General Contractor on the job. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Proposal for Outdoor Construction Lab.pdf (27 KB) Larry Kline Proposal.pdf (24 KB) Smith Ironworks Proposal.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Comprehensive IT Risk Assessment Plan, presented by Eric Mitchell, Director, MIS and IT, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Comprehensive IT Risk Assessment Plan Public Content This item contains IT security items and is not available for public viewing. Please contact Eric Mitchell for additional information. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 Moved to Committee and Staff Reports Item 7.4 - Spring 2021 Education Plan per DOE Order No. 2020-EO-07, presented by Sheila Lightbourne, Assistant Superintendent of Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District Spring 2021 Education Plan per DOE Order No. 2020-EO-07. Public Content Per DOE Order No. 2020-EO-07, school districts will create an updated Spring 2021 Education plan for the continued implementation of the 2020-2021 District Reopening Plan. The Okaloosa County Spring 2021 Education Plan is attached for approval by the Okaloosa County School Board. For additional information, please contact Sheila Lightbourne at 850-833-5888. File Attachments Spring 2021 Education Plan.pdf (2,094 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Meadows Wellness Clinic for the Practical Nursing Program at Okaloosa Technical College, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Meadows Wellness Clinic for the Practical Nursing (LPN) Program at Okaloosa Technical College for the 2019-2020 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Meadows Wellness Clinic is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 2020 -2021 school year. For additional information, please contact Jeff Palmer at 850-833-4208 File Attachments Affiliation Agreement with he Meadows Wellness Clinic.pdf (416 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.28 Amendment to the Destin High School Charter approved by the School District on October 28, 2019, request to include the addition of 11th grade during the first year of operation, presented by Ann Flanagan, Specialist, Staff Development and Reading, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amendment to the Destin High School Charter, to include the addition of 11th grade during the first year of operation. Public Content The Board of Directors of Destin High School is requesting an amendment to their original charter, approved on October 28, 2019, to include the addition of 11th grade during the first year of operation. The opening of Destin High School was delayed due to COVID and is anticipated to open August 2021. You will find a cover letter and required documentation attached. Please contact Ann Flanagan at 833-6312 for more information. File Attachments Destin High School charter amend request.pdf (177 KB) DHS Cover Sheet Final Application.pdf (182 KB) DHS Section 2 Target Pop and Student Body.pdf (40 KB) DHS Budget 2020 update.pdf (42 KB) DHS Minutes November 10 2020.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.29 School Performance Plans (SPP)/School Improvement Plans (SIP) for 2020-2021, presented by  Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2020-2021 School Performance Plans (SPP)/School Improvement Plans (SIP) for all Okaloosa County Schools. Public Content Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Okaloosa Technical College - CHOICE High School and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Academics and Student Services. School Performance Plans (SPPs) and School Improvement Plans (SIPs) will be filed electronically. You may request a hard copy of any school's SPP or SIP by contacting Denise Berry at 850-833-4208. For more information on the SPPs you may contact Sheila Lightbourne at 833-5888. File Attachments Antioch 2020.pdf (2,069 KB) Baker 2020.pdf (599 KB) Ballet 2020.pdf (1,492 KB) Bluewater 2020.pdf (330 KB) Bob Sikes 2020.pdf (497 KB) Bruner 2020.pdf (507 KB) Choctaw 2020.pdf (401 KB) CHOICE SIP 2020.pdf (197 KB) Crestview 2020.pdf (382 KB) Davidson MS SPP 2020-2021 FINAL.pdf (1,523 KB) Destin ES 2020.pdf (526 KB) Destin MS 2020.pdf (373 KB) Edge 2020.pdf (548 KB) Edwins 2020.pdf (441 KB) Eglin 2020.pdf (973 KB) Elliott Point 2020.pdf (716 KB) Florosa 2020.pdf (657 KB) FWBHS 2020.pdf (376 KB) Kenwood 2020.pdf (862 KB) Laurel Hill 2020.pdf (923 KB) Lewis ES 2020.pdf (374 KB) Lewis MS 2020.pdf (340 KB) Longwood 2020.pdf (847 KB) Mary Esther 2020.pdf (693 KB) Meigs 2020.pdf (482 KB) NHS 2020.pdf (1,380 KB) Northwood 2020.pdf (429 KB) Okaloosa Online SIP 2020.pdf (193 KB) STEMM 2020.pdf (447 KB) Plew 2020.pdf (356 KB) Pryor 2020.pdf (663 KB) Richbourg SIP 2020.pdf (197 KB) Riverside 2020.pdf (763 KB) Ruckel 2020.pdf (504 KB) Shalimar 2020.pdf (2,039 KB) Shoal River 2020.pdf (328 KB) Silver Sands SIP 2020.pdf (187 KB) Southside 2020.pdf (509 KB) Walker 2020.pdf (581 KB) Wright 2020.pdf (607 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.30 2020 - 2021 SAC Membership for Okaloosa County Schools, presented by Ann Flanagan, Specialist, Staff Development and Reading, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2020-2021 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it School Board approved. For additional information please contact Ann Flanagan at 833-6312. File Attachments Crestview SAC MIS1411.pdf (439 KB) 2020-21 SAC MIS 1411 Antioch - Davidson.pdf (3,779 KB) 2020-21 SAC MIA 1411 Destin ES - Laurel Hill.pdf (6,590 KB) 2020-21 SAC MIS 1411 Lewis - Richbourg.pdf (7,663 KB) 2020-21 SAC MIS 1411 Riverside - Wright.pdf (5,196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.31 Course Adoption for the 2020 -2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the Okaloosa Academy course adoption for the 2020-2021 School Year. Public Content Request to adopt the attached course. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments 2020.2021 Course Adoption Request.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.32 Data-Informed Supports Grant Application, presented by Dr. Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $88,000.00 Budgeted : Yes Budget Source : Cares Act Recommended Action : Motion to approve the Florida Department of Education Data- Informed Supports grant application in the amount of $88,000.00. Public Content Approval of the Florida Department of Education Division of Technology and Innovation Data-Informed Supports grant application for December 15, 2020 to October 29, 2021. At this time the narrative is being completed. Okaloosa County's allocation is $88,000.00 and will be used to dedicate a "data scientist" to gather as well as analyze progress monitoring data and will report to the FDOE progress monitoring data and improving student learning outcomes through data-driven decision-making. Once the narrative is complete, it will be presented to the Okaloosa County School Board for approval. For additional information, please contact Dr. Lee Hale at 850-833-5801. File Attachments Data Informed Support 12.1.20.pdf (617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.33 Appropriation of District 2 School Board Capital Outlay Funds to Fort Walton Beach High School for wrestling mats in the amount of $7,835.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $7,835.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Capital Outlay Funds to Fort Walton Beach High School for wrestling mats in the amount of $7,835.00. Public Content District 2 School Board Capital Outlay Funds will be appropriated to Fort Walton Beach High School for wrestling mats in the amount of $7,835.00. File Attachments Wrestling Mats - FWBHS.PDF (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 119376 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP).  DROP Start Employee Name EID Position Location Date Raybon, Angela 119139 Teacher Walker ES 1/1/2021 Turner, Kelly 105260 Teacher Destin ES 9/1/2020 Drones, Jacqueline 114421 Paraprofessional Longwood ES 12/1/2020 Catherine McKnight 101021 Speech Pathologist Florosa ES 2/1/2021 Griselda DeLeon 100895 Interpreter Longwood ES 1/1/2021 Williams, Vickie 115073 Secretary Bruner MS 1/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2020-2021, Effective January 1, 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2020- 2021, Effective January 1, 2021. Public Content Florida state law requires an annual adjustment to the minimum wage based on inflation as measured by the consumer price index. The Florida state minimum wage will increase from $8.56 to $8.65 per hour, effective January 1, 2021. The recently approved minimum wage of $10.00 per hour does not go into effect until September 30, 2021. Some of the positions on the Substitute and Temporary Employee Salary Schedule will require an hourly rate increase of $0.09, from $8.56 to $8.65, in order to comply with the new minimum wage standards. File Attachments FY 2021 Subs & Temps Salary Schedule Revised 2020-11-20.pdf (67 KB) Motion & Voting Motion to approve Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2020- 2021, Effective January 1, 2021. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to double fill the position of Chief Officer, Finance, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the position of Chief Officer, Finance, beginning February 23, 2021 to June 30, 2021. Public Content The double filling of the Chief Officer, Finance position is necessary as a result of the impending retirement of the current Chief Officer, Finance and to execute a seamless transition period for the School District. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Double Fill Paperwork.pdf (64 KB) Motion & Voting Motion to approve the request to double fill the position of Chief Officer, Finance, beginning February 23, 2021 to June 30, 2021. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request for 12-Month Instructional Unit Allocation, Choctawhatchee High School, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the 12-Month instructional unit allocation to Choctawhatchee High School. Public Content The realignment of the Athletic Director and Football Coach program requires the allocation of a 12-Month instructional position to Choctawhatchee High School. The potential financial impact is the cost of one instructional allocation prorated through the end of the 2020-2021 school year. For additional information, please contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve the 12-Month instructional unit allocation to Choctawhatchee High School. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 12-14-2020 Board Mtg - final.pdf (58 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 12-14-2020 Board Mtg.pdf (18 KB) Reading Out-of Field Board Report for 12-14-2020 Board Mtg.pdf (18 KB) ESOL Out-of Field Board Report for 12-14-2020 Board Mtg.pdf (18 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments December 14, 2020 Separations Board Report, Public Rev. 12-11.pdf (44 KB) Motion & Voting Motion to approve employee separations. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments December 14, 2020 Instructional New Hire Board Report.pdf (208 KB) December 14, 2020 Support Personnel New Hire Board Report.pdf (219 KB) December 14, 2020 Substitute New Hire Board Report.pdf (98 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments December 14, 2020 Transfer Board Report.pdf (241 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Request approval of Separation Agreement regarding Nicole Rickmon, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve Separation Agreement regarding Nicole Rickmon. File Attachments Rickmon - Separation Documents.pdf (318 KB) Motion & Voting Motion to approve Separation Agreement regarding Nicole Rickmon. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Avis Burns, Riverside Elementary, 6.5 hrs Brenda Talbot, Edge Elementary, 46.25 hrs Dorinda Stewart, Silver Sands School, 3.75 hrs Holit Barnett, Maintenance Dept, 3.5 hrs Kayla King, Northwood Elementary, 6 hrs Keisha Thomas, Choctawhatchee High School, 22.5 hrs Kim Dunn, Crestview High School, 28.25 hrs Michael Mitchell, Pryor Middle School, 37.5 hrs Ron Reece, Ruckel Middle School, 60 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 14, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 14, 2020 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #2, District-Wide School Security Upgrade Project (Phase 2), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #2, District- Wide School Security Upgrade Project (Phase 2), amount not to exceed $13,360.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #2 (Phase 2). Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #2 (Phase 2), amount not to exceed $13,360.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services Prog 6 TO# 2 (Phase 2).pdf (32 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #2, District- Wide School Security Upgrade Project (Phase 2), amount not to exceed $13,360.00. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Owner Change Orders 001 and 006, transferring balance of unused funds from Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Site Fencing, to Program #6, Task Order #2, District Wide Security Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Dollar Amount : $16,170.68 Recommended Action : Motion to approve Owner Change Orders 001 and 006, transferring balance of unused funds from Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Site Fencing, to Program #6, Task Order #2, District Wide Security Upgrades. Public Content This request is to transfer the unused balance of the Pre-GMP funding for Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Fencing so that these funds may be utilized in Program #6, Task Order #2, District Wide Security Upgrades. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Change Order - unused balance of TO #7 to transfer to Task Order #2 - 83X98707.pdf (60 KB) Change Order - unused balance of TO #7 to transfer to Task Order #2 - 83X98702.pdf (74 KB) Motion & Voting Motion to approve Owner Change Orders 001 and 006, transferring balance of unused funds from Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Site Fencing, to Program #6, Task Order #2, District Wide Security Upgrades. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #11, Pre-GMP Roofing Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $400,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #11, Pre-GMP Roofing Projects in the amount of $400,000. Public Content Approval is requested for Program #6, Task Order #11, Roofing Projects. Crestview High School Bldg 800 – Tear off and replacement of approximately 60 SQ of existing roofing (comprised of multiple layers of single ply and polyurethane coating) over metal decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Gymnasium and Auditorium Roofs – Tear off and replacement of approximately 240 SQ of existing roofing (comprised of multiple layers of single ply and built up) over tectum decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Edge Elementary 2 Classroom and 4 Classroom Ramps and adjacent canopy connector to main campus - Tear off and replacement of approximately 100 SQ of existing roofing (comprised of multiple layers of foam and built up and single ply) over concrete deck. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Canopy section is single ply over plywood decking and will be replaced with the TREMCO product also. Mary Esther Elementary Main Building and Front Canopy - Tear off and replacement of approximately 490 SQ of existing roofing (comprised of a metal roof retrofit and substructure as well as the original ballasted built up roofing) over concrete decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Front Canopy is existing ballasted built up over metal deck that will be replaced with the TREMCO product also. The Pre-GMP for these projects shall be $400,000. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #11, Pre-GMP Roofing Projects in the amount of $400,000. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.5 TPM Program #6, Task Order #2, Pre-GMP District-Wide School Security Upgrade Project (Phase 3 - Final Phase), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $825,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #2, Pre-GMP District- Wide School Security Upgrade Project (Phase 3-Final Phase), in the amount of $825,000. Public Content Approval is requested for Program #6, Task Order #2, District-Wide School Security Upgrade Project (Phase 3 - Final Phase). The Project description is as follows: District-Wide School Security Upgrade Project (Phase 3) - Pursuant to the District provided priority list, the TPM will inspect various schools across the district that are deemed "vulnerable" and in need of design or configuration changes to provide for a more secure, single point of entry for each campus. These designs, in conjunction with new fencing on the sites, will force all foot traffic to enter at a single controlled point, thereby increasing the security of the campus by limiting uncontrolled access. Depending on the current layout, location of the main office on the campus and construction materials used, the complexity of the redesign will differ from school to school. The approach is to assess each school individually with the understanding that no two solutions will likely be the same. These projects will completed using the same ballistic materials standardized in Phases 1a, 1b and Phase 2. Phase 3 will address all remaining campuses that have not been addressed in previous phases. School Safety - Campus Fencing: Work will entail designing and constructing campus fencing at all remaining District schools to compliment and bolster the effectiveness of creating a single point of entry. Fencing will be placed appropriately on sites to allow for visitor traffic, both vehicular and pedestrian, to access newly created, monitored, secure single point of entry vestibules. The Pre-GMP budget for this effort is $825,000. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #2, Pre-GMP District- Wide School Security Upgrade Project (Phase 3-Final Phase), in the amount of $825,000. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-173 for Security Camera Repair at Fort Walton Beach High School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $17,426.21 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order No. #2-173 for Security Camera Repairs at Fort Walton Beach High School, in the amount of $17,426.21. Public Content Replace cameras and repull CAT6 DVR at Fort Walton Beach High School. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-173.pdf (222 KB) Motion & Voting Motion to approve CACI Task Order No. #2-173 for Security Camera Repairs at Fort Walton Beach High School, in the amount of $17,426.21. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order No. #2-179 for Security Camera Repairs at Bob Sikes, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $6,821.82 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order No. #2-179 for Security Camera Repairs at Bob Sikes, in the amount of $6,821.82 Public Content Repair or replace 4 cameras onsite. All work includes cameras and replacing defective cables. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-179.pdf (211 KB) Motion & Voting Motion to approve CACI Task Order No. #2-179 for Security Camera Repairs at Bob Sikes, in the amount of $6,821.82 Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.3 CACI Task Order #2-180 for Security Camera Repairs at Pryor Middle School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $11,677.68 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order #2-180 for Security Camera Repairs at Pryor Middle School, in the amount of $11,677.68. Public Content Provide and install 7 new Bosch IP Cameras to replace existing defective security cameras. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-180.pdf (228 KB) Motion & Voting Motion to approve CACI Task Order #2-180 for Security Camera Repairs at Pryor Middle School, in the amount of $11,677.68. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 14, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content The attached out-of-state student trip request has been approved by the Superintendent. File Attachments 12-14-2020 Student Trip Requests.pdf (56 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 14, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting : Dec 14, 2020 - Regular Meeting Type : Action Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. Motion & Voting Motion to designate Tim Bryant to serve as the Board’s Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Dec 14, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 14, 2020 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of a revised job description for Specialist, Equity Coordinator, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the revised job description for Specialist, Equity Coordinator. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Specialist, Equity Coordinator. The proposed revisions reflect the administrative duties and pay scale changes that took place in the 1997-1998 negotiations moving Athletic Directors to the non-bargaining unit. For additional information, please contact Lee Hale, 833-5801. File Attachments Specialist - Equity and Title IX Coordinator, rev.pdf (68 KB) Motion & Voting Motion to approve the revised job description for Specialist, Equity Coordinator. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing - 6:15 p.m. Subject : 17.2 Public Hearing for adoption of a revised job description for Chief Officer, Finance, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the revised job description for Chief Officer, Finance. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Chief Officer, Finance. The recommended job description revision includes material changes to Minimum Eligibility Requirements, Language Skills, Mathematical Skills, Other Skills, Physical Demands, and Essential Duties and Responsibilities. These changes are recommended to reflect current practice as well as expectation regarding compliance and financial oversight for the District. For more information, contact Lee Hale at 850-833-5801. File Attachments Chief Officer - Finance [Dec 14].pdf (127 KB) Motion & Voting Motion to approve the revised job description for Chief Officer, Finance. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Dec 14, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on December 10, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 10, 2020, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. File Attachments 12-10-2020 Agenda Leasing Corp Meeting.pdf (6 KB) 12-5-2019 Minutes - Leasing Corp Annual Meeting.pdf (95 KB) 12-10-2020 Notice - Leasing Corp Annual Meeting.pdf (107 KB) 19. Public Notices Subject : 19.3 Notice of Public Hearing Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 14, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised job description for Specialist, Equity Coordinator Revised job description for Chief Officer, Finance Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Dec 14, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.