Okaloosa County School Board — Regular Meeting, December 14, 2020 — reading text

Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $63,991.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $63,991.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $63,991.00 to Charter Schools. Public Content The District received its first Voucher for Impact Aid Section 7003 Payments dated November 12, 2020, for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section 7003(b) $1,937,097.00 Section 7003(d) 156,476.00 Total $2,093,573.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Okaloosa Academy $ 3,753.00 NWFSC Collegiate High School 14,751.00 Liza Jackson Preparatory School 45,487.00 Total $63,991.00 File Attachments Agenda - Fed Impact Aid 2021 Pmt 1 12142020.pdf (81 KB) Voucher FIA 2021 Pmt 1 11122020.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan for electronic ticket sales presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan for electronic ticket sales. Public Content The proposed agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan would provide participating District schools with the option of selling electronic tickets. GoFan would build a webpage for each participating school which would list all tickets available for purchase. The webpage would be accessed through an internet site or the GoFan app. Schools would be able to offer electronic tickets for any event as individual tickets and/or season tickets. There is no cost to the school or to the District to use GoFan electronic tickets. The Ticket Purchaser pays a convenience fee which varies based on the type and amount of the ticket. General Admission Tickets ($100.00 or less) 5% + $1.00 (Per Ticket) General Admission Tickets ($100.01 or more) 5% (Per Ticket)  Season/Full-Year Tickets ($100.00 or less) 5% + $2.00 (Per Ticket or Pass) Season/Full-Year Tickets ($100.01 or more) 5% (Per Ticket or Pass) When a Ticket Purchaser buys a ticket, he/she receives a confirmation e-mail with a link to click to receive the ticket on his/her phone. The Ticket Purchaser would go to the gate, and the Ticket Taker would press "Redeem Selected" on the phone. In order to minimize contact, schools may choose to ask the Ticket Purchaser to redeem the tickets in the presence of the Ticket Taker. Once redeemed, tickets are automatically removed from the phone. A Season Ticket would list game dates restricting it to one use per game. GoFan will send the school a reconciliation on the next business day. Schools will have the option to receive funds electronically or by check. File Attachments GoFan Website Privacy Policy.pdf (166 KB) GoFan Website Terms of Use.pdf (196 KB) Huddle GoFan Digital Ticket Agreement - Okaloosa Schools.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Baker Fire District, effective September 1, 2020 through August 31, 2021. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective September 1, 2020 through August 31, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF BAKER FIRE DISTRICT FUEL PURCHASING AGREEMENT.pdf (37 KB) ORIGINAL FUEL PURCHASING AGREEMENT-BAKER FIRE DISTRICT.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Revised Award Tabulation for ITB 20-15 Bleacher & Stadium Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,236.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. Public Content Request approval of the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. The award tabulation was originally approved by the School