Okaloosa County School Board — Regular Meeting, December 14, 2020 — reading text

Systems, to delete an Administrative Assistant II position and add a 12- month District Level Secretary position, resulting in a cost reduction. Public Content The proposed adjustments to staffing within Information Systems will allow for more efficient work flow at a reduced cost to the District. The attachment identifies the financial impact. For additional information, please contact Lee Hale at 833-5801. File Attachments Restructure - Information Systems FY 2021 2020-12.14.20.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Budget Amendment #2 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,697,955.32 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2020- 2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2020: General Fund $ 177,315.29 Debt Service Funds 0.00 Capital Project Funds (46,103.32) Other Special Revenue Funds - Federal 1,572,423.52 Other Special Revenue Funds - Food Service (5,680.17) Total - All Funds $1,697,955.32 File Attachments !BA 02 - Oct 2020.pdf (1,368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for October 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2020. Public Content The financial statement for the month ending October 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-10-31.pdf (684 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-12-14.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda  Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for October 2020, totaling $26,327,849.38; and Bank Transfers for October 2020, totaling $10,050,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,327,849.38 and Bank Transfers in the amount of $10,050,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2020, totaling $26,327,849.38; and Bank Transfers for October 2020, totaling $10,050,000.00. File Attachments 04 - MIS 3478 - Warrant Register - October 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 14, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills FY20-21.2.pdf (21 KB) Consent Our adopted rules of