Okaloosa County School Board — Regular Meeting, November 12, 2024 — reading text

additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-28 REPORTING VIOLATIONS OF EQUITY POLICIES PROHIBITING DISCRIMINATION AND HARASSMENT.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 11.12.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,100.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-11-12.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida, and FAI Capital Management Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 9015 Fixed Charges Recommended Action : Motion to approve Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida and FAI Capital Management, Inc. Public Content Request approval for Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida and FAI Capital Management, Inc., a Florida corporation which is a registered investment advisor under the Investment Advisers Act of 1940. File Attachments SBP 02-06 Cash & Investment Management Policy.pdf (109 KB) Investment Advisory Services Agreement 2024.pdf (213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $120,330.00 Budgeted : Yes Budget Source : Capital Fund - 1.50 Mil, Project 0319 DW-HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Ruckel Middle School for a total of $120,330.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Ruckel Middle School gym in the amount of $54,550.00, and band room in the amount of $65,780.00, for a total of $120,330.00. Purchases will be made through OMNIA/Racine Contract #3341, and funds will be paid from Capital Fund, Project 0319 DW- HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RUCKEL MS-GYM.pdf (276 KB) RUCKEL MS-BAND ROOM.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #25-95 QBS LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,550.00 Budgeted : Yes Budget Source : General Fund, Project 7016 Professional Learning Recommended Action : Motion to approve Service Agreement #25-95 between QBS LLC, and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $17,550.00, effective December 2, 2024, through December 18, 2024. Public Content Request approval of Service Agreement #25-95 between QBS LLC, and The School Board of Okaloosa County, Florida, on behalf of the ESE Department. The Provider will be paid $2,050.00 for a three (3) day session for Initial Trainer training for three (3) personnel; $700.00 per session for Annual Trainer Recertification for eight (8) personnel; $600.00 per session for School-Age Initial Training for three (3) personnel; and $500.00 per session for School-Age Recertification for eight (8) personnel, for a total contract amount not to exceed $17,550.00. All funds will be paid from General Fund, Project 7016 Professional Learning. The Agreement will be effective December 2, 2024, through December 18, 2024 and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5878. File Attachments ESE Dept SA #25-95 QBS, LLC.pdf (409 KB) Consent Our adopted rules of Parliamentary