Okaloosa County School Board — Regular Meeting, November 12, 2024

Tuesday, November 12, 2024 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Lamar White *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 12, 2024 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 12, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.17 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window coverings; item 7.4 Approval to name the new K-8 school in Crestview, Florida, was moved to Discussion Agenda item 9.1. Discussion Agenda: Added item 9.1 Approval to name the new K-8 school in Crestview, Florida. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.17 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window coverings; item 7.4 Approval to name the new K-8 school in Crestview, Florida, was moved to Discussion Agenda item 9.1. Discussion Agenda: Added item 9.1 Approval to name the new K-8 school in Crestview, Florida. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 3. Recognitions Subject : 3.1 Recognition of the winners of the Pedestrian Safety Poster Contest held by the Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP), presented by Superintendent Chambers. Meeting : Nov 12, 2024 - Regular Meeting Type : Recognition Public Content The Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP) group will recognize winners in the four Pedestrian Safety Month Poster Contest categories. Winners will receive a $100 gift card, certificate from all the local mayors, and their posters will be displayed in local government buildings for the public to enjoy. The four poster categories are elementary school, middle school, high school, and Committee Choice Award (students from Silver Sands and Richbourg). Winners: Committee's Choice 1. Ms. Daniel's Class - Richbourg 2. Gemma Henry - Silver Sands 3. Charlotte Cooper - Richbourg Elementary 1. Khaleesi DeChoudens – Laurel Hill 2. Roziyakhon Sobinora - Bluewater 3. Isabella Wesbur - Northwest Florida Ballet Academie Middle 1. McKenzie Linger - Shoal River 2. Katherine Hull - Ruckel 3. Ohanna Kooima - Shoal River High 1. Asher Guillory - Crestview 2. Lydia Barsky - Niceville 3. Tucker Kirkland - Niceville In addition, multiple child care facilities throughout Okaloosa County participated in the Pedestrian Safety Month Poster Contest. Anthony McKinney will accept the first-place award on behalf of Stepping Stones Early Learning Academy. Captain Jason Fulghum of the Okaloosa County Sheriff’s Office will present the certificate. 3. Recognitions Subject : 3.2 Proclamation of National Education Support Professionals Day, presented by Superintendent Marcus Chambers. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the Proclamation of National Education Support Professionals Day designated as November 20, 2024. Public Content The Superintendent will present a Proclamation recognizing November 15,2023, as National Education Support Professionals Day. File Attachments Proclamation - Education Support Professional Day 2024.pdf (298 KB) Motion & Voting 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Nov 12, 2024 - Regular Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of the Workshop Meeting of October 28, 2024; Minutes of the Regular Meeting of October 28, 2024, recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 28, 2024; Minutes of the Regular Meeting of October 28, 2024. File Attachments 10-28-2024 Workshop - DRAFT.pdf (123 KB) 10-28-2024 Meeting - DRAFT.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for weight room equipment in the amount of $25,251.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : Yes Dollar Amount : $25,251.00 Budgeted : Yes Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for weight room flooring in the amount of $25,251.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for weight room equipment in the amount of $25,251.00. File Attachments Laurel Hill Weight Room Quote.pdf (002).crdownload.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.4 Moved to Discussion - Approval to name the new K-8 school in Crestview, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the name of the new K-8 school in Crestview. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-08 Complaints Relating to Employees, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 06-08 Complaints Relating to Employees. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 06-08 Complaints Relating to Employees. The proposed amendments under the new policy align language protecting employees from false claims made by students or other employees. The purpose and effect of the proposed amendments to the policy is to provide for disciplinary action against an employee or student who is found to have made false accusations in a complaint or investigation under this policy. The recommended changes are attached. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-08 COMPLAINTS RELATING TO EMPLOYEES.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-26 Equity Policy: Prohibiting Discrimination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 06-26 Equity Policy: Prohibiting Discrimination. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 06-26 Equity Policy: Prohibiting Discrimination. The proposed amendments under the new policy align language protecting employees from false claims made by other employees. The purpose and effect of the proposed amendments to the policy is to provide for disciplinary action against an employee who is found to have made false accusations in a complaint or investigation under this policy. The recommended changes are attached. or additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-26 EQUITY POLICY PROHIBITING DISCRIMINATION.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 12, 2024  Absolute Date : Nov 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. The proposed amendments under the new policy align language protecting employees from false claims made by students or other employees. The purpose and effect of the proposed amendments to the policy is to provide for disciplinary action against a student or district employee who is found to have made false accusations against others in a complaint or investigation under this policy. The recommended changes are attached. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-27 EQUITY POLICY PROHIBITING HARASSMENT.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. The proposed amendments under the new policy align language protecting employees from false accusations made by other employees. The purpose and effect of the proposed amendments to the policy is to provide for disciplinary action against a district employee who is found to have made false accusations against others in a complaint or investigation under this policy. The recommended changes are attached. or additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-28 REPORTING VIOLATIONS OF EQUITY POLICIES PROHIBITING DISCRIMINATION AND HARASSMENT.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 11.12.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,100.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-11-12.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida, and FAI Capital Management Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 9015 Fixed Charges Recommended Action : Motion to approve Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida and FAI Capital Management, Inc. Public Content Request approval for Investment Advisory Services Portfolio Management Agreement between The School Board of Okaloosa County, Florida and FAI Capital Management, Inc., a Florida corporation which is a registered investment advisor under the Investment Advisers Act of 1940. File Attachments SBP 02-06 Cash & Investment Management Policy.pdf (109 KB) Investment Advisory Services Agreement 2024.pdf (213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $120,330.00 Budgeted : Yes Budget Source : Capital Fund - 1.50 Mil, Project 0319 DW-HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Ruckel Middle School for a total of $120,330.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Ruckel Middle School gym in the amount of $54,550.00, and band room in the amount of $65,780.00, for a total of $120,330.00. Purchases will be made through OMNIA/Racine Contract #3341, and funds will be paid from Capital Fund, Project 0319 DW- HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RUCKEL MS-GYM.pdf (276 KB) RUCKEL MS-BAND ROOM.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #25-95 QBS LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,550.00 Budgeted : Yes Budget Source : General Fund, Project 7016 Professional Learning Recommended Action : Motion to approve Service Agreement #25-95 between QBS LLC, and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $17,550.00, effective December 2, 2024, through December 18, 2024. Public Content Request approval of Service Agreement #25-95 between QBS LLC, and The School Board of Okaloosa County, Florida, on behalf of the ESE Department. The Provider will be paid $2,050.00 for a three (3) day session for Initial Trainer training for three (3) personnel; $700.00 per session for Annual Trainer Recertification for eight (8) personnel; $600.00 per session for School-Age Initial Training for three (3) personnel; and $500.00 per session for School-Age Recertification for eight (8) personnel, for a total contract amount not to exceed $17,550.00. All funds will be paid from General Fund, Project 7016 Professional Learning. The Agreement will be effective December 2, 2024, through December 18, 2024 and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5878. File Attachments ESE Dept SA #25-95 QBS, LLC.pdf (409 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of Fuel Purchasing Agreement between Okaloosa Academy, Inc., and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Okaloosa Academy, Inc., and The School Board of Okaloosa County, Florida, effective December 10, 2024, through December 9, 2025. Public Content Request approval to renew the Fuel Purchasing Agreement between Okaloosa Academy, Inc., and The School Board of Okaloosa County, Florida. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. The Agreement is effective December 10, 2024, through December 9, 2025, and copies of the renewal are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments OKALOOSA ACADEMY-RENEWAL FUEL AGREEMENT.pdf (789 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of Fuel Purchasing Agreement between Liza Jackson Preparatory School, Inc., and The  School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Liza Jackson Preparatory School, Inc., and The School Board of Okaloosa County, Florida, effective December 10, 2024, through December 9, 2025. Public Content Request approval to renew the Fuel Purchasing Agreement between Liza Jackson Preparatory School, Inc., and The School Board of Okaloosa County, Florida. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. The Agreement is effective December 10, 2024, through December 9, 2025, and copies of the renewal are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments LIZA JACKSON PREPARATORY SCHOOL.pdf (382 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Memorandum of Understanding between the Consulate General of Italy in Miami and The School Board of Okaloosa County, Florida, presented by Brooke Barron, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,486.00 Budgeted : Yes Budget Source : Funded by Italian Consulate Recommended Action : Motion to approve the Memorandum of Understanding between the Consulate General of Italy in Miami and The School Board of Okaloosa County, Florida. Public Content The Italian Cooperative Program is funded by the Italian Consulate to provide staffing for the Italian World Language courses at Ruckel Middle School and Niceville High School. The agreement is effective for the 2024 -2025 school year. For more information, please contact Brooke Barron, 850-833-4208. File Attachments MOU OCSD Italian Program.pdf (910 KB) Italian Consulate Estimated Payment FY 2025 2024-10-29.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window coverings in the amount of $2,200.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,200.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for window coverings in the amount of $2,200.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for window covering in the amount of $2,200.00. File Attachments Mary Esther - Windows.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 12, 2024 - Regular Meeting Type : Information Public Content There are no employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Nov 12, 2024 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). *There are no employees to report.* For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov. 12, 2024 Separations, Public.pdf (62 KB) Motion & Voting Motion to approve employee separations. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov. 12, 2024 Instructional New Hires, Public.pdf (54 KB) Nov. 12, 2024 Ed. Support New Hires, Public.pdf (55 KB) Nov. 12, 2024 Substitute New Hires, Public.pdf (75 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Nov. 12, 2024 Transfers, Public.pdf (135 KB) Motion & Voting Motion to approve employee transfers. Motion by Brett Hinely, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 9. Discussion Agenda Subject : 9.1 Approval to name the new K-8 school in Crestview, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Recommended Action : Motion to approve the name of the new K-8 school in Crestview. Motion & Voting Motion to approve the name of the new K-8 school in Crestview. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Nov 12, 2024 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #15, #17, #20 and #21, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : Yes Dollar Amount : $2,411,206.67 Recommended Action : Motion to approve Jacobs/Titan Capital Outlay Program #6, Shared Savings on Task Orders #15, #17, and #21 and partial Shared Savings on Task Order #20 for a total of $2,411,206.67 savings to the District. Public Content As part of Total Program Management (TPM), any Task Order savings are shared by the District and Jacobs/Titan, splitting the funds 60% and 40%, respectively. The table below provides a summary of the savings submitted for approval. District - Titan - Task Order Fund Total 60% 40% #15 - Gymnasium Floor Replacement 1.5/Sales $148,735.10 $99,156.73 $247,891.83 Projects Tax #17 - Roof Replacement at Sales Tax $246,716.59 $164,477.73 $411,194.32 Bluewater Elementary School and Walker Elementary School #20 - 2022/2023 Priority COPS $1,500,000 $1,000,000 $2,500,000 Roofing Projects 2022A #21 - Longwood Elementary COPS $515,754.98 $343,836.66 $859,591.64 School Classroom Renovation 2022A Total - Shared Savings $2,411,206.67 $1,607,471.12 $4,018,677.79 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO17 PCCO 02 Shared Savings 241029.pdf (555 KB) TO20 PCCO 03 Shared Savings Partial 241029.pdf (555 KB) TO21 PCCO 03 Shared Savings 241029.pdf (556 KB) TO15 PCCO 02 Shared Savings 241029 Rev1.pdf (554 KB) Motion & Voting Motion to approve Jacobs/Titan Capital Outlay Program #6, Shared Savings on Task Orders #15, #17, and #21 and partial Shared Savings on Task Order #20 for a total of $2,411,206.67 savings to the District. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #44, Scope Modification #1, Pre-GMP for 2024/2025 Priority Roofing Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and presented by the Superintendent for approval. Meeting : Nov 12, 2024 - Regular Meeting Type : Action Preferred Date : Nov 12, 2024 Absolute Date : Nov 12, 2024 Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : Yes Budget Source : Capital - 1.5 mil Recommended Action : Motion to approve TPM Program #6, Task Order #44, Scope Modification #1, Pre-GMP for 2024/2025 Priority Roofing Projects, in the amount of $100,000. Public Content Approval is requested for TPM Program #6, Task Order #44, Scope Modification #1, Pre-GMP for 2024/2025 Priority Roofing Projects. Edwins Elementary School: This project consists of the removal and replacement of the existing spray applied polyurethane over built- up roof system that covers the high roof area of the old Cafeteria (Building 2) and the entire roof of the existing Media Center ramp (Building 6). The roof over the old kitchen portion of Building 2 does not require replacement. The existing roof systems were installed over concrete and/or metal decking which shall remain. This tear-off area is approximately 100 squares. A new Tremco Powerply Endure BIO 100 roofing system will be installed at all tear-off areas. New edge metal and coping is included. Pre-GMP Budget (Scope Modification #1): $100,000 Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #44, Scope Modification #1, Pre-GMP for 2024/2025 Priority Roofing Projects, in the amount of $100,000. Motion by Brett Hinely, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 12, 2024 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Nov 12, 2024 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 11-12-24_001.pdf (829 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 12, 2024 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Nov 12, 2024 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Nov 12, 2024 - Regular Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Nov 12, 2024 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Nov 12, 2024 - Regular Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on November 12, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Nov 12, 2024 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.