Okaloosa County School Board — Workshop Meeting, August 6, 2020 — reading text

presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $135,276.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09, with an annual cost increase in the amount of $135,276.00. Public Content This is a request to increase bandwidth between school sites (WAN) of the network. The changes are attached. Most schools will see an increase. And most increases are a minimum of doubled, or up to a 5 times increase. This will increase our annual cost by $135,276.00, which equates to a monthly increase of $11,273.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase WAN Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Emergency Purchase - Increase in Internet Speed per contract ITB 18-10, presented by Eric Mitchell, Director, MIS, and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $117,300.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase to Increase in Internet Speed per contract ITB 18-10, with a total  annual cost increase in the amount of $117,300.00. Public Content This is a request to increase the speed of the internet from 5GBS to 20 GBS for the purpose of handling the potential need required with increasing video streaming. This will increase the annual costs by $117,300.00, which equates to a monthly increase of $9,775.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase Internet Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,942.00 Budgeted : Yes Budget Source : Federal Funds, Project 0483 Cares Act - Adult Ed Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $42,942.00. Public Content Request approval to purchase of computer equipment from Dell in the amount of $42,942.00. The purchase is made through State of Florida Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0483 Cares Act - Adult Ed. Copies of the quotes are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments DELL QUOTES.PDF (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,925.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase software from Achieve3000 in the amount of $131,925.00, effective August 11, 2020 though August 10, 2021. Public Content Request approval of the purchase software from Achieve3000 in the amount of $131,925.00. Funds will be paid from General Funds, Project 6123 Reading Instruction. The contract is effective August 11, 2020 though August 10, 2021. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments ACHIEVE3000.pdf (448 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Exempted Purchase Over $25,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $788,002.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction and Federal Funds, Project 0451 Cares Act - ESSER, and Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of software and professional development from Curriculum Associates for elementary and middle schools in the total amount of $788,002.00. Public Content Request approval to purchase software and professional development from Curriculum Associates for elementary and middle schools in the total amount of $788,002.00. Funds will be paid from a combination of General and Federal Funds to include General Funds, Project 6123 Reading Instruction and Federal Funds, Project 0451 Cares Act - ESSER, and Project 1415 Title IV - SS & AEG. Copies of the itemized quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments CURRICULUM ASSOCIATES QUOTES.pdf (1,337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Service Agreement #21-43 Kristen Elder, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type :