Okaloosa County School Board — Workshop Meeting, August 6, 2020

Thursday, August 6, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 6, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 6, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of June 25 - July 22, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 6, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 25 – July 22, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 25 - July 22.pdf (65 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Update on Reopening Schools During COVID 19, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content At each Board Workshop Meeting until August 31st, Mr. Chambers and his staff will update the Board Members on the reopening of schools during COVID 19. After school starts, Mr. Chambers and his staff will continue to update the Board Members on school operations during COVID 19. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of July 23, 2020; Minutes of Workshop Meeting of July 23, 2020; Minutes of Regular Meeting of July 27, 2020, recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Minutes of the Special Meeting of July 23, 2020; Minutes of Workshop Meeting of July 23, 2020; Minutes of Regular Meeting of July 27, 2020 File Attachments 7-23-2020 Special Meeting - Attorney-Client Session - DRAFT.pdf (201 KB) 7-23-2020 Workshop - DRAFT.pdf (248 KB) 7-27-2020 Meeting - DRAFT.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-10-20.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Emergency Purchase of Ultraboard Desk Barriers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $572,345.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve the purchase of 28,250 Ultraboard Desk Barriers in the total amount of $572,345.00. Public Content Request approval to purchase 28,250 Ultraboard Desk Barriers from Laird Plastics to be used in classrooms due to COVID-19 pandemic. The total amount of the purchase is $572,345.00 and was made as an emergency purchase through School Board Policy 2- 17(a)(12). Funds will be paid from Federal Funds, Project 0451 Cares Act - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Emergency Purchase Request - Ultraboard Barriers 7-24-20.pdf (192 KB) EMERGENCY PURCHASE-ULTRABOARD DESK BARRIERS.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Emergency Purchase of Technology Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $352,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve the emergency purchase of 1,200 iPads from Apple Education for a total amount of $352,800.00. Public Content Request approval to purchase 1,200 iPads from Apple Education needed for the District's online education program due to the COVID- 19 pandemic. The total amount of the purchase is $352,800.00 and pricing is from the State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. The purchase is made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from Federal Funds, Project 0451 Cares Act - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Emergency Purchase Request - Ipads 7-22-20.pdf (261 KB) EMERGENCY PURCHASE OVER $25,000-APPLE.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $135,276.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09, with an annual cost increase in the amount of $135,276.00. Public Content This is a request to increase bandwidth between school sites (WAN) of the network. The changes are attached. Most schools will see an increase. And most increases are a minimum of doubled, or up to a 5 times increase. This will increase our annual cost by $135,276.00, which equates to a monthly increase of $11,273.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase WAN Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Emergency Purchase - Increase in Internet Speed per contract ITB 18-10, presented by Eric Mitchell, Director, MIS, and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $117,300.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase to Increase in Internet Speed per contract ITB 18-10, with a total  annual cost increase in the amount of $117,300.00. Public Content This is a request to increase the speed of the internet from 5GBS to 20 GBS for the purpose of handling the potential need required with increasing video streaming. This will increase the annual costs by $117,300.00, which equates to a monthly increase of $9,775.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase Internet Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,942.00 Budgeted : Yes Budget Source : Federal Funds, Project 0483 Cares Act - Adult Ed Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $42,942.00. Public Content Request approval to purchase of computer equipment from Dell in the amount of $42,942.00. The purchase is made through State of Florida Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0483 Cares Act - Adult Ed. Copies of the quotes are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments DELL QUOTES.PDF (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,925.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase software from Achieve3000 in the amount of $131,925.00, effective August 11, 2020 though August 10, 2021. Public Content Request approval of the purchase software from Achieve3000 in the amount of $131,925.00. Funds will be paid from General Funds, Project 6123 Reading Instruction. The contract is effective August 11, 2020 though August 10, 2021. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments ACHIEVE3000.pdf (448 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Exempted Purchase Over $25,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $788,002.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction and Federal Funds, Project 0451 Cares Act - ESSER, and Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of software and professional development from Curriculum Associates for elementary and middle schools in the total amount of $788,002.00. Public Content Request approval to purchase software and professional development from Curriculum Associates for elementary and middle schools in the total amount of $788,002.00. Funds will be paid from a combination of General and Federal Funds to include General Funds, Project 6123 Reading Instruction and Federal Funds, Project 0451 Cares Act - ESSER, and Project 1415 Title IV - SS & AEG. Copies of the itemized quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments CURRICULUM ASSOCIATES QUOTES.pdf (1,337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Service Agreement #21-43 Kristen Elder, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,960.00 Budgeted : Yes Budget Source : Internal Funds, Davidson Middle School Dance Team Recommended Action : Motion to approve Service Agreement #21-43 Kristen Elder in an amount not to exceed $3,960.00, effective August 11, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-43 between Kristen Elder and The School Board of Okaloosa County, FL, on behalf of Davidson Middle School, to provide Instruction and Choreography for the dance team. The Provider will be paid $40.00 per dancer for a maximum of nine (9) dancers per month, for a total contract amount not to exceed $3,960.00. Funds will be paid from Internal Funds, Davidson Middle School Dance Team. The contract is effective August 11, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Jay Sanders, Principal, Davidson Middle School, at (850) 683-7500. File Attachments SA# 21-43.PDF (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Five-Year Survey Recommendation Report, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent fro approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Five-Year Survey Recommendation Report. Public Content Dr. Bill Smith will provide the School Board members with an overview of the Five Year Survey Recommendation Report. This report is provided in conjunction with the Five Year Educational Plant Survey and FISH validation done every five years. Please find the attached Five Year Survey Recommendation Report for more detailed information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Okaloosa Educational Plant Five Year Survey Report FINAL.PDF (1,226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated August 10, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated August 10, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for August 10, 2020 Board Meeting.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 School Food Service updated Á la Carte Pricing for Elementary and Secondary Schools for 2020-2021 School Year, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service updated Á la Carte pricing for elementary and secondary schools for 2020-2021 School Year. Public Content The 2020-2021 Á la Carte Price List has minimal price changes on four items and two new products offered at secondary schools. Please contact Steve Anderson for additional information, 301-3084. File Attachments Okaloosa County School District A la Carte Pricing 2020-2021.pdf (443 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Memorandum of Understanding between the School Board of Okaloosa County and the Northwest Florida Fusion Center, presented by Danny Dean, Safe Schools Specialist, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Jul 10, 2020 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Understanding between the School Board of Okaloosa County and the Northwest Florida Fusion Center Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida to provide mental health services to students in Okaloosa County Schools, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : No Recommended Action : Motion to approve Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida. Public Content Children's Home Society will provide Mental Health Counselors to provide mental health services, counseling and therapy to students in Okaloosa County Schools in Crestview. The agreement term is August 1, 2020 through July 31, 2021. For more information pleae contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Okaloosa 20-21.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Addendum to the 2020-2021 Contract For Health Services between the School Board of Okaloosa County and Aveanna Health Care, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : Yes Dollar Amount : $119,232.00 Budgeted : Yes Budget Source : Project 6004 - Nursing Contract - Schools and Project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the Addendum to the 2020-2021 Contract For Health Services between The School Board of Okaloosa County and Aveanna Health Care to provide COVID Response Team support, effective August 10, 2020. Public Content On July 13, 2020, The School Board of Okaloosa County entered into contract with Aveanna Healthcare to provide clinic services to schools for an estimated cost of $1,144,444.13, based on a fixed rate, through July 31, 2021. This addendum, effective Aug. 10, 2020 will add 3 contracted Aveanna Staff of either RN Supervisors @ 8 hours a day at $24.84/hour or Licensed Practical Nurses (LPN) @ 8 hours a day at $19.79 / hour or any combination thereof to provide additional COVID-19 school and clinic support and guidance related to screening students and staff for symptoms, procedures for school exclusion and contact tracing within the school environment in collaboration with the Department of Health in Okaloosa County. For more information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments 2020_2021 Signed Contract.pdf (826 KB) Addendum for Covid Response.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 2020-2021 Application for renewal of the AFRL Engineers for America (EFA) Science, Technology, Engineering and Mathematics (STEM) Initiative Grant for Meigs Middle School, presented by Neely Calhoun, Regional Science Fair Director, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,000.00 Budgeted : Yes Budget Source : EFA Initiative Grant Recommended Action : Motion to approve the 2020-2021 application for renewal of the AFRL EFA Initiative Grant request for Meigs Middle School. Public Content The Air Force Research Laboratory (AFRL) has been working with the East Panhandle Regional Science Fair (EPRSEF) Director towards continued funding for STEM activities for the 2020-2021 school year. The grant application and synopsis is attached. For additional information or questions please contact Neely Calhoun at 833-4120. File Attachments OCSD_EFA White Paper 2020-21.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 2020-2021 Application for renewal of the AFRL Engineers for America (EFA) Science, Technology, Engineering and Mathematics (STEM) Initiative Grant for Okaloosa STEMM Academy, presented by Scheree Martin, Principal of Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,220.00 Budgeted : Yes Budget Source : EFA Initiative Grant Recommended Action : Motion to approve the 2020-2021 application for renewal of the AFRL EFA Initiative Grant request for Okaloosa STEMM Academy. Public Content The Air Force Research Laboratory (AFRL) has been working with the STEMM Academy towards continued funding for Engineers for America (EFA) STEM activities. In previous years the Air Force Armament Museum Foundation (AFAMF) received funds through a grant from the AFRL and then donated those funds to the District for EFA. The AFAMF no longer applies for this grant. Therefore, the district Science Fair and STEMM Academy apply for the funds directly. The grant application and synopsis is attached. For additional information or questions please contact Scheree Martin, 850-833-4120. File Attachments AFRL Grant OCSD_EFA White Paper 2020-2021.pdf (581 KB) Itemization for 20-21 AFRL Grant Proposal.pdf (400 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Title IV Part A Florida Department of Education Project Application for 2020-2021, presented by Tami Ellis, Science Specialist, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : Yes Dollar Amount : $478,990.25 Budgeted : Yes Budget Source : Title IV Part A-Student Support and Academic Enrichment Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title IV Part A Public Content Title IV, Part A Florida Department of Education Project Application for the 2020-2021 school year. Okaloosa County's prjoected allocation is $478,990.25. The completed budget is attached for approval. For additional information, please contact Tami Ellis at 850- 833-4122. File Attachments 20-21 Okaloosa Title IV Part A Budget_NEW Form Revised Final Rounded.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Building K-12 CTE Infrastructure (CARES Act) grant for fiscal year 2020-2021, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 11, 2020 Fiscal Impact : Yes Dollar Amount : $156,820.00 Budgeted : Yes Budget Source : Building K-12 CTE Infrastructure (CARES Act) Grant and Seat Management Recommended Action : Motion to approve the Building K-12 CTE Infrastructure (CARES Act) grant in the amount of $156,820 for the 2020-2021 school year. Public Content The matching portion of this grant will be provided through Seat Management. For additional information, please contact Apri Branscome, 833-5858. File Attachments 460_Building K-12 CTE_DOE100A.pdf (185 KB) 460_Building K-12 CTE.pdf (1,449 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to Report at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Hare, Tamara 106539 School Secretary Elliott Point ES 9/1/2020 Gronberg, Donna (Denise) 104450 Teacher Davidson MS 11/1/2020 Eliason Jr., Duane 106326 Teacher Bruner MS 8/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 8-10-2020 Board Mtg.pdf (58 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 8-10-2020 Board Mtg.pdf (9 KB) ESOL Out-of Field Board Report for 8-10-2020 Board Mtg.pdf (11 KB) Reading Out-of Field Board Report for 8-10-2020 Board Mtg.pdf (14 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. Public Content The Okaloosa County School District and the Okaloosa County Education Association, teacher's union, reached a tentative contract agreement on July 13, 2020, for the upcoming 2020-2021 school year, subject to School Board approval and Association membership ratification. The tentative agreement affects only portions of the collective bargaining agreement and salaries. The proposed Instructional salary schedule for fiscal year 2020-2021 is as follows: 1. Pay for Performance a. All Employees = 3.00% (2.50% plus .50 General Improvement) 2. Grandfathered Salary Schedule a. Employees on Steps 0 - 29 = Step plus 0.50% General Improvement  b. Employees on Step 30 = $150 per Month Longevity Stipend (increase of $50 per month from fiscal year 2019-2020 stipend) plus 0.50% General Improvement 3. Other Requested Changes: a. All Supplements - 0.50% General Improvement b. Hourly Teacher Rates - 0.50% General Improvement All salary increases will be effective as of July 1, 2020. For additional information, please contact Lee Hale, 833-5801. File Attachments OCEA 20-21 Contract Ratifications.pdf (122 KB) !FY 2021 Instructional Salary Schedule Proposed.pdf (99 KB) Motion & Voting 9. Superintendent's Human Resources Recommendations Subject : 9.6 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals. Public Content The Okaloosa County School District and the Okaloosa Education Staff Professionals Association reached a tentative contract agreement on July 27, 2020, for the upcoming 2020-2021 school year, subject to School Board approval and Association membership ratification. The tentative agreement affects only portions of the collective bargaining agreement and salaries. The proposed Education Staff Professionals salary schedule for fiscal year 2020-2021 is as follows: 1. Salary Schedule a. Employees on Steps 0 - 20 = Step plus 0.75% General Improvement b. Employees on Step 21 = $150 per Month Longevity Stipend (Increase of $50 per month from the 2019- 2020 salary schedule) plus 0.75% General Improvement c. All Employees on Placement Chart A are now on Pay Grade D. Eliminate Placement Chart A. d. Eliminate Step 1 on Pay Grade II. 2. Other Requested Changes: a. All Supplements - 0.75% General Improvement b. Paygrade II only receives additional .50 General Improvement c. Longevity Stipend (18 Years of Experience) - 0.75% General Improvement Salary Schedule increases are effective as of July 1, 2020. For additional information, please contact Lee Hale, 833-5801. File Attachments OESP 2020-23 Contract Ratification.pdf (190 KB) !FY 2021 Ed Staff Prof Salary Schedule Proposed.pdf (142 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Proposed Fiscal Year 2020-2021 Salary Schedules for Administrative, Managerial, Professional & Technical, and Temporary Personnel presented by Rita R. Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Proposed Fiscal Year 2020-2021 salary schedules for Administrative, Managerial, Professional & Technical, and Temporary Personnel. Public Content Proposed fiscal year 2020-2021 salary schedules for Administrative, Managerial, Professional & Technical, and Temporary personnel: 1. Administrative - School Level Pay for Performance a. All Employees = 3.00% (2.50% plus .50 General Improvement) 2. Administrative - Grandfathered Schedule - All Other School Level & District Level a. Employees on Steps 0 - 15 = Step plus .50% General Improvement b. Employees on Step 16 = $150 per Month Longevity Stipend (increase of $50 per month from fiscal year 2019-2020 stipend) plus .50% General Improvement 3. Managerial a. Employees on Steps 0 - 16 = Step plus .50 General Improvement b. Employees on Step 17 = $150 per Month Longevity Stipend (increase of $50 per month from fiscal year 2019-2020 stipend) plus .50% General Improvement 4. Professional & Technical a. Employees on Pay Grades 1 & 2, Steps 0 - 15 = Step plus .50% General Improvement b. Employees on Pay Grades 1 & 2, Step 16 = $150 per Month Longevity Stipend (increase of $50 per month from fiscal year 2019- 2020 stipend) plus .50% General Improvement c. Employees on Pay Grades 3, 4, & 5, Steps 0 - 20 = Step plus .50% General Improvement d. Employees on Pay Grades 3, 4, & 5, Step 21 = $150 per Month Longevity Stipend (increase of $50 per month from fiscal year 2019-2020 stipend) plus .50% General Improvement 5. Temporary a. Extended Substitute Rate = New hourly rate for a beginning teacher with a Bachelors Degree and no experience b. Substitute Personnel - Bus Driver = New beginning hourly rate for Bus Driver c. Substitute Personnel - Cleaner/Custodian = New Cleaner hourly rate File Attachments FY 2021 Managerial Salary Schedule Proposed.pdf (61 KB) FY 2021 Admin Salary Schedule Proposed.pdf (81 KB) FY 2021 Subs & Temps Salary Schedule Proposed.pdf (56 KB) FY 2021 Prof-Tech Salary Schedule Proposed.pdf (63 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments August 10, 2020 Separations Board Report, Public.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug 10 , 2020 Instructional New Hire Board Report.pdf (207 KB) Aug 10, 2020 Support Personnel New Hire Board Report.pdf (207 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug 10, 2020 Transfer Board Report Revised.pdf (232 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Susan Burden, Wright Elementary, 8.25hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 6, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 6, 2020 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #8 - Scope Modification Owner Directed Change Order for Kenwood Elementary School Kitchen/Dining Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : Yes Dollar Amount : $24,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #8 - Scope Modification Owner Directed Change Order in the amount of $24,000.00. Public Content Approval is requested for TPM Program #6, Task Order #8 - Scope Modification Owner Directed Change Order to provide labor and materials for replacement of an additional 1000 sf shingle roof and 300 sf flat roof at Kenwood Elementary School in the amount of $24,000. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Jacobs-Titan Change Order for Prog 6 TO 8.pdf (36 KB) TeamCraft Change Order Proposal 2 for Prog 6 TO 8.pdf (36 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 11.3 Partial Shared Savings - Jacobs/L-3 Capital Outlay Program 6 Task Order 2, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : Yes Dollar Amount : $1,200,000.00 Budgeted : No Budget Source : Capital Recommended Action : Motion to approve Partial Shared Savings - Jacobs/L-3 Capital Outlay Program 6 Task Order 2, in the combined amount of $2,000,000.00. Public Content Request to approve partial shared savings from Capital Outlay Program 6 Task Order 2, in the combined amount of $2,000,000.00. The District will receive 60% or $1,200,000.00 and Jacobs/L-3 will receive 40% or $800,000.00. OCSD Jacobs/L-3 Combined Shared Shared Shared Task Savings Savings Savings Program Order Amount- 60% Amount- 40% Amount- 100% 6 2 $1,200,000.00 $800,000.00 $2,000,000.00 File Attachments TO02 PCCO005 Partial Shared Savings.pdf (66 KB) 12. Information Technology Seat Management Contract Subject : 12.1 Task Order #2-164 Niceville High School Choice Classrooms Audio Video Install and Demo. presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Dollar Amount : $18,937.93 Budgeted : Yes Budget Source : 1010.5300.0399.0211.5068 Recommended Action : Motion to approve Task Order # 2- 164, Niceville High School Choice Classrooms Audio Video Install and Demo, in the amount of $18,937.93. Public Content SOW Niceville High School Choice Classrooms Audio Video Install and Demo. Provide, install and remove the items listed in the attached task order to each classroom listed, in the amount of $18,937.93 For additional information contact, Dustin Keith, 850-689-7151 File Attachments Task Order 164 Niceville Choice Labs.pdf (302 KB) 12. Information Technology Seat Management Contract Subject : 12.2 Task Order # 2-165 Bruner Middle School Computer Labs, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Dollar Amount : $9,573.05 Budgeted : Yes Budget Source : 1010.5300.0399.0651.5068 Recommended Action : Motion to Aaprove Task Order # 2- 165 Bruner Middle School Computer Labs, in the amount of $9,537.05. Public Content SOW Bruner Middle School computer lab data drops and Interactive Television Install. Install and configure one district provided spare network switch and the additional items listed in the attached task order, in the amount of $9,573.05 For additional information contact Dustin Keith, 850-689-7151. File Attachments Task Order 165 Bruner Labs.pdf (206 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 6, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 6, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Aug 6, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 6, 2020 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Aug 6, 2020 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on August 6, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.