Okaloosa County School Board — Workshop Meeting, August 6, 2020 — reading text

Thursday, August 6, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 6, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 6, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 6, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of June 25 - July 22, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 6, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 25 – July 22, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 25 - July 22.pdf (65 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Update on Reopening Schools During COVID 19, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Aug 6, 2020 - Workshop Meeting Type : Information Public Content At each Board Workshop Meeting until August 31st, Mr. Chambers and his staff will update the Board Members on the reopening of schools during COVID 19. After school starts, Mr. Chambers and his staff will continue to update the Board Members on school operations during COVID 19. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of July 23, 2020; Minutes of Workshop Meeting of July 23, 2020; Minutes of Regular Meeting of July 27, 2020, recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Recommended Action : Motion to approve the Minutes of the Special Meeting of July 23, 2020; Minutes of Workshop Meeting of July 23, 2020; Minutes of Regular Meeting of July 27, 2020 File Attachments 7-23-2020 Special Meeting - Attorney-Client Session - DRAFT.pdf (201 KB) 7-23-2020 Workshop - DRAFT.pdf (248 KB) 7-27-2020 Meeting - DRAFT.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-10-20.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Emergency Purchase of Ultraboard Desk Barriers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $572,345.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve the purchase of 28,250 Ultraboard Desk Barriers in the total amount of $572,345.00. Public Content Request approval to purchase 28,250 Ultraboard Desk Barriers from Laird Plastics to be used in classrooms due to COVID-19 pandemic. The total amount of the purchase is $572,345.00 and was made as an emergency purchase through School Board Policy 2- 17(a)(12). Funds will be paid from Federal Funds, Project 0451 Cares Act - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Emergency Purchase Request - Ultraboard Barriers 7-24-20.pdf (192 KB) EMERGENCY PURCHASE-ULTRABOARD DESK BARRIERS.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Emergency Purchase of Technology Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 6, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $352,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve the emergency purchase of 1,200 iPads from Apple Education for a total amount of $352,800.00. Public Content Request approval to purchase 1,200 iPads from Apple Education needed for the District's online education program due to the COVID- 19 pandemic. The total amount of the purchase is $352,800.00 and pricing is from the State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. The purchase is made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from Federal Funds, Project 0451 Cares Act - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Emergency Purchase Request - Ipads 7-22-20.pdf (261 KB) EMERGENCY PURCHASE OVER $25,000-APPLE.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09,