Okaloosa County BOCC — June 21, 2016 — Request approval to award the bid to Dalton Brothers for the Noise Wall — agenda request — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 21, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to award the bid to Dalton Brothers for the Noise Wall Project DEPARTMENT: Purchasing BCC DISTRICT: 5 STATEMENT OF ISSUE: Staff requests Board approval to award the Destin Executive Airport (DTS) Noise Wall project bid to Dalton Brothers, Inc. in the amount of $382,235.82. BACKGROUND: The Airports Department requested a bid to solicit the Noise Wall project at the Destin Executive Airport (RFB AP 97-15). Bids were received and opened on June 1, 2016. Four (4) bids were submitted and after review, Dalton Brothers, Inc. was determined to be the lowest most responsive bidder. H.G. Harders & Son, Inc. $648,836.00 Leisure Construction, Inc. $521,870.31 Lord & Son Construction, Inc. $434,940.54 Dalton Brothers, Inc. $382,235.82 Michael Baker, consultant on the project, assisted with review of Dalton Brothers, Inc.’s bid submittal. It was revealed there was a minor math error that reduced the base bid total to $382,235.82 from $382,249.00. In addition, there was a minor irregularity on the bid bond wording in that the statement of the amount states that it will provide a bond which is 5% of the bid, as required, but did not state the amount. Based upon the review, the submittal provided by Dalton Brothers, Inc. provided the lowest total bid amount of $382,235.82 and included all work specified in the bid documents. Staff requests Board approval to award the bid to Dalton Brothers, Inc. A contract will be prepared and brought back before the Board for approval. The Airports Department has a Joint Participation Agreement (JPA) in place for Security Improvements at all three (3) Airports. The portion of the JPA currently budgeted for the Noise Wall Project is as follows: Department of Transportation (FDOT) $270,528.00; and Local Match $67,632.00. Airport Staff will re-budget the JPA for the balance of the project, $44,075.82 and other expenses that are not currently budgeted. There is sufficient funds on the JPA to cover the project. The recommendation has been approved by the Florida Department of Transportation (FDOT) and the approval email has been attached as back-up documentation. A location depiction aerial is also attached for reference. Additional Background: On February 24, 2015, the Airport Compatibility Advisory Committee reviewed, voted, and recommended that the Airport move forward with the project. The project was publicly advertised on September 28, 2015. On October 28, 2015, Three (3) bids were received and evaluated by the engineering design firm, Michael Baker, Inc., and all three bids more than doubled the engineer’s estimate and available project FDOT grant funding. In consultation with the FDOT Aviation Office, it was recommended and in the best interest of the County to reject all bids and re-advertise the Request for Bids for the construction of the project. The Board approved the rejecting of all bids and re-bidding for construction of the DTS Noise Wall on January 19, 2016. Previous Board action in support of the DTS Noise Wall Project: April 7, 2015 Approval of TO4-Design, Bidding, Construction Admin and Inspection Services in the amount of $88,160.00 January 19, 2016 Approval to reject all bids and re-bid for construction OPTIONS: (1) Approve/Disapprove the award of the bid to Dalton Brother’s Inc. for the construction of the Destin Executive Airport Noise Wall Project in the amount of $382,235.82. (2) Approve/Disapprove the revisions of the minor irregularities of the bid math calculation and the bid bond wording. RECOMMENDATIONS: (1) Staff recommends approval of the award of the bid to Dalton Brother’s Inc. for the construction of the Destin Executive Airport Noise Wall Project in the amount of $382,235.82. (2) Staff recommends approval of the revisions of the minor irregularities of the bid math calculation and the bid bond wording. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator