Okaloosa County BOCC — November 1, 2016 — EXHIBIT A Scope of Work — reading text

Exhibit A – Scope of Basic Services for the Proposed Reclaimed Water Transmission Mains Project Article A. Purpose: The purpose of this Exhibit is to define the Scope of Basic Services that Polyengineering, Inc. [CONSULTANT] shall provide for the proposed Reclaimed Water Transmission Mains [PROJECT] for the Okaloosa County Board of County Commissioners [COUNTY]. Article B. Scope of Services: The CONSULTANT agrees to furnish general professional engineering and technical services for the work applicable to design and construction phase services of proposed PROJECT. The services that the CONSULTANT agrees to furnish as part of this AGREEMENT include, but are not limited to engineering and technical services to perform the following: 1. DESIGN PHASE SERVICES – Serve as Engineer of Record and provide design phase services for new reclaimed water mains. 2. ENVIRONMENTAL BASELINE SURVEY SERVICES – Complete an Environmental Baseline Survey per Eglin AFB requirements for all pipeline routes on Eglin AFB property. 3. PERMITTING AND INTERAGENCY COORDINATION SERVICES – Provide agency coordination including applying for required permit applications including FDOT, FDEP (NPDES Construction Permit), US Army Corps of Engineers (USACOE) and Okaloosa County Public Works (for Right-of-Way work). 4. CONSTRUCTION PHASE SERVICES – Provide limited Construction Phase services to include the minimal inspection services required during construction to certify completion and sign-off on permit closeout certifications. Specific Work Tasks that may be authorized by the COUNTY’s representative are presented below. Work Task 1 – Design Phase Services 1.1 Design Phase Services 1.1.1 CONSULTANT shall utilize field surveys and topographic data furnished by COUNTY for design of reclaimed water mains. The main transmission main will initiate near the northern boundary of the Arbennie Pritchett Water Reclamation Facility and terminate on the Eglin AFB Falcon Golf Course near the existing reclaimed water holding pond. A smaller diameter service line for Eglin AFB will initiate off the main line and terminate on/near Eglin Main Base in the general vicinity of Eglin’s Northwest Gate (Nomad Way). 1.1.2 CONSULTANT shall develop a hydraulic model of all proposed pipelines to evaluate and recommend pipeline sizes and materials based on the COUNTY’s desired flow rates and pressures. 1.1.3 CONSULTANT shall develop detailed design drawings depicting existing site conditions from survey data furnished by COUNTY, pipeline layouts and profiles, HDD designs, connections to existing pipelines, required erosion control management and construction details. The pipeline route shall be within a corridor selected by COUNTY with guidance from the CONSULTANT. 1.1.4 CONSULTANT shall review with COUNTY at specified intervals representing 30% (general route), 60%, 90%, and 100% final drawings (after permitting; released for construction). COUNTY and CONSULTANT shall decide on the pipeline sizes at the 30% review. 1.1.5 CONSULTANT shall assist the COUNTY with grant reporting as needed. 1-2  EXHIBIT A – SCOPE OF BASIC SERVICES FOR THE PROPOSED RECLAIMED WATER TRANSMISSION MAINS PROJECT 1.1.6 CONSULTANT shall obtain input from COUNTY and/or the existing HDD Contractor during the HDD design and provide development/review assistance to COUNTY on any needed task orders under the COUNTY’S annual contract for subsurface utility bores. 1.1.7 CONSULTANT shall prepare an opinion of probable cost for COUNTY’s review with the 60% review submittal. Estimates of project costs provided by the CONSULTANT will be made on the basis of information available to the CONSULTANT and CONSULTANT’S past experience. Since CONSULTANT has no control over the cost of labor, materials, equipment or services furnished by others, the Proposers’ methods of determining prices, competitive bidding and market conditions, and future economic and unforeseen conditions, there will be no guarantee or warranty that future costs will not vary from estimates and projections. Work Task 2 – Environmental Baseline Survey Services 2.1 Environmental Baseline Survey 2.1.1 CONSULTANT will conduct site visits and evaluation, perform a literature data search and analysis, and produce a Draft EBS and Final EBS in accordance with Eglin AFB requirements. CONSULTANT to incorporate any comments from Eglin AFB and COUNTY on the Draft EBS into the Final EBS. Work Task 3 – Permitting and Interagency Coordination Services 3.1 Permitting and Interagency Coordination 3.1.1 CONSULTANT shall prepare necessary permit applications for approval by the Florida Department of Environmental Protection (FDEP), Florida Department of Transportation (FDOT), United States Army Corps of Engineers (USACOE) and County Public Works. Permit fees shall be paid for by COUNTY. All FDEP permitting necessary is included with this Scope of Services, including National Pollution Discharge Elimination System (NPDES) permit and preparation of a Stormwater Pollution Prevention Plan (SWPPP). Work Task 4 – Construction Phase Services 4.1 Services During Construction 4.1.1 CONSULTANT shall attend pre-construction meeting and attend other meetings with representatives of the COUNTY, the HDD Contractor, and other appropriate parties when requested for consultation or conference about the construction activities of the projects. 4.1.2 CONSULTANT shall consult and advise COUNTY during construction and provide or coordinate technical interpretations of the drawings and specifications. 4.1.3 CONSULTANT shall review and evaluate any submittal info or shop drawings that the COUNTY may request, coordinate requested deviations from the approved design or specifications and submit recommendations to the COUNTY. 4.1.4 CONSULTANT shall make periodic visits to the site of the project to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of Design Documents and Permits. 4.1.5 CONSULTANT shall make a final review of the construction and RECORD DRAWINGS to determine, in general, if the work has been completed in conformance with the Design Documents and Permits and certify/close-out necessary permits. ***** End ***** 2-2