Okaloosa County School Board — Workshop Meeting, August 9, 2018 — reading text

for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2018 Public Content The financial statement for the month ending June 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2018 2018-07-23.pdf (721 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-13-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,563.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-08-13.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Agreement between Sourcewell and The School Board of Okaloosa County, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the agreement between Sourcewell and The School Board of Okaloosa County, FL. Public Content Request approval of the agreement between Sourcewell, formerly known as National Joint Powers Alliance (NJPA) and The School Board of Okaloosa County, FL. The agreement with Sourcewell replaces the current agreement with NJPA, which was School Board approved 9/14/15. Sourcewell will continue to offer national cooperative purchasing contracts and agreements. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SOURCEWELL.pdf (1,237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 18-21 Tile Carpeting & Tile Flooring-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-21 Tile Carpeting & Tile Flooring- District Wide to Contract Unlimited, Inc. DBA The Flooring Authority as Primary Provider and Bob Taylor's Carpet One as Secondary Provider. Public Content Request approval of the committee's recommendation to award ITB 18-21 Tile Carpeting & Tile Flooring-District Wide to Contract Unlimited, Inc., DBA The Flooring Authority as Primary Provider and Bob Taylor's Carpet One as Secondary Provider. The award is based on fixed prices and will be used on an as need basis. Funds will be paid from District Funding as available. The three (3) year contract is effective August 14, 2018 through August 13, 2021. Copies of the award tabulation and bid are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB_18-21 AWARD TABULATION.pdf (30 KB) BID DOCUMENT FOR ITB 18-21.pdf (2,196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 ITB 18-22 Services to Inventory Capitalized Property, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve the committee's recommendation to award ITB 18-22 Services to Inventory Capitalized Property to OHC Advisors, Inc. in the amount of $18,000.00 annually and $30.00 per hour for Change of Custodian. Public Content Request approval of the committee's recommendation to award ITB 18-22 Services to Inventory Capitalized Property to OHC Advisors, Inc. in the amount of $18,000.00 annually and $30.00 per hour for Change of Custodian. Funding will be paid from General Funds, Project 9015 Fixed Charges. The contract is effective August 14, 2018 through June 30, 2023. Copies of the award tabulation and bid documents are attached. For additional information, please contact Rita Scallan, Chief Financial Officer, Finance at (850) 833-5840. File Attachments ITB 18-22_TAB.PDF (16 KB) ITB 18-22 Services to Inventory Capitalized Property.pdf (1,118 KB) ITB 18-22 Addendum 1.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 19-01 Replacement Generator for the Nutrition Center in Niceville, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $135,000.00 Budgeted :