Okaloosa County School Board — Workshop Meeting, August 9, 2018

Thursday, August 9, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 9, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Mr. Al Gardner on the occasion of his retirement, presented by the Superintendent Meeting : Aug 9, 2018 - Workshop Meeting Type : Recognition Public Content RECOGNITION OF MR. AL GARDNER, PRINCIPAL, ON THE OCCASION OF HIS RETIREMENT AFTER 29 YEARS OF SERVICE. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 9, 2018 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Specialist Secondary ELA, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of JulieAnn Smith, Specialist Secondary ELA, Curriculum and Instruction. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 9, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel July 5 - 26.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 9, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 5 - 26.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of July 19, 2018; Minutes of the Regular Meeting of July 23, 2018; Minutes of the Special Meeting/Public Hearing of July 31, 2018, recommended by the Superintendent. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 19, 2018; Minutes of the Regular Meeting of July 23, 2018; Minutes of the Special Meeting/Public Hearing of July 31, 2018. File Attachments 7-19-2018 DRAFT Workshop.pdf (249 KB) 7-23-2018 DRAFT Meeting.pdf (266 KB) 7-31-2018 DRAFT Special Meeting.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Fiscal Impact : Yes Dollar Amount : $5,323.03 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03. The remaining cost will be paid by the school. File Attachments Office Depot - Shalimar ES - Activity Tables.pdf (223 KB) Amazon - Shalimar ES - tables & chairs.pdf (248 KB) RFQ 18-47_TAB.PDF (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #10 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,042,526.19) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2017- 2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2018: General Fund $(1,651,972.53) Debt Service Funds (8,152.74) Capital Projects Funds 622,226.88 Other Special Revenue Funds - Federal 59,728.84 Other Special Revenue Funds - Food Service (64,356.64) Total - All Funds $(1,042,526.19) File Attachments !BA 10 - June 2018.pdf (2,106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for June 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2018 Public Content The financial statement for the month ending June 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2018 2018-07-23.pdf (721 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-13-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,563.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-08-13.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Agreement between Sourcewell and The School Board of Okaloosa County, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the agreement between Sourcewell and The School Board of Okaloosa County, FL. Public Content Request approval of the agreement between Sourcewell, formerly known as National Joint Powers Alliance (NJPA) and The School Board of Okaloosa County, FL. The agreement with Sourcewell replaces the current agreement with NJPA, which was School Board approved 9/14/15. Sourcewell will continue to offer national cooperative purchasing contracts and agreements. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SOURCEWELL.pdf (1,237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 18-21 Tile Carpeting & Tile Flooring-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-21 Tile Carpeting & Tile Flooring- District Wide to Contract Unlimited, Inc. DBA The Flooring Authority as Primary Provider and Bob Taylor's Carpet One as Secondary Provider. Public Content Request approval of the committee's recommendation to award ITB 18-21 Tile Carpeting & Tile Flooring-District Wide to Contract Unlimited, Inc., DBA The Flooring Authority as Primary Provider and Bob Taylor's Carpet One as Secondary Provider. The award is based on fixed prices and will be used on an as need basis. Funds will be paid from District Funding as available. The three (3) year contract is effective August 14, 2018 through August 13, 2021. Copies of the award tabulation and bid are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB_18-21 AWARD TABULATION.pdf (30 KB) BID DOCUMENT FOR ITB 18-21.pdf (2,196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 ITB 18-22 Services to Inventory Capitalized Property, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve the committee's recommendation to award ITB 18-22 Services to Inventory Capitalized Property to OHC Advisors, Inc. in the amount of $18,000.00 annually and $30.00 per hour for Change of Custodian. Public Content Request approval of the committee's recommendation to award ITB 18-22 Services to Inventory Capitalized Property to OHC Advisors, Inc. in the amount of $18,000.00 annually and $30.00 per hour for Change of Custodian. Funding will be paid from General Funds, Project 9015 Fixed Charges. The contract is effective August 14, 2018 through June 30, 2023. Copies of the award tabulation and bid documents are attached. For additional information, please contact Rita Scallan, Chief Financial Officer, Finance at (850) 833-5840. File Attachments ITB 18-22_TAB.PDF (16 KB) ITB 18-22 Services to Inventory Capitalized Property.pdf (1,118 KB) ITB 18-22 Addendum 1.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 19-01 Replacement Generator for the Nutrition Center in Niceville, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $135,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 19-01 Replacement Generator for the Nutrition Center in Niceville, FL to Ronco Generators in the amount of $135,000. Public Content Request approval of the committee's recommendation to award ITB 19-01 Replacement Generator for the Nutrition Center in Niceville, FL to Ronco Generators in the amount of $135,000. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Attached are copies of the award tabulation and bid document. For additional information, please contact Steve Bolton, Director of Facilities and Maintenance Support Services at (850) 689-7159. File Attachments ITB_19-01 AWARD TABULATION.pdf (15 KB) ITB 19-01 BID DOCUMENT.pdf (4,774 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $68,752.69 Budgeted : Yes Budget Source : General Funds, and Federal Funds, Project 9405 Title II - Part A Recommended Action : Motion to approve the purchase of an annual software subscription from Frontline in the amount of $68,752.69. Public Content Request approval of the purchase of an annual software subscription from Frontline in the amount of $68,752.69. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from a combination of General Funds and Federal Funds, Project 9405 Title II - Part A. The contract is effective July 1, 2018 through June 30, 2019. A copy of the Order Form is attached. For additional information, please contact Marcus Chambers, Assistance Superintendent, Curriculum at (850) 833-3191. File Attachments FRONTLINE QUOTE.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Service Agreement #19-29 Stephen Santos, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,840.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement # 19-29 Stephen Santos in the amount of $19,840.00. Public Content Request approval of Service Agreement #19-29 between Stephen Santos and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $19,840 to provide computer technology and technical skill proficiency related instruction. The Provider will be paid $40.00 per hour for up to 496 hours, for a total contract not to exceed $19,840.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 14, 2018 through May 1, 2019. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 19-29.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Service Agreement #19-30 Nancy Whiddon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,840.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #19-30 Nancy Whiddon in the amount of $19,840.00. Public Content Request approval of Service Agreement #19-30 between Nancy Whiddon and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $19,840.00 to provide computer technology and technical skill proficiency related instruction. The Provider will be paid $40.00 per hour for up to 496 hours, for a total contract amount not to exceed $19.840.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 14, 2018 through May 1, 2019. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #19-32 Roy Wingo, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,840.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #19-32 Roy Wingo, Jr. in the amount of $15,840. Public Content Request approval of Service Agreement #19-32 between Roy Wingo Jr. and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $15,840.00 to provide computer technology and technical skill proficiency related instruction. The Provider will be paid $40.00 per hour for up to 396 hours, for a total contract amount not to exceed $15,840.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 14, 2018 through May 1, 2019. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 19-32.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #19-34 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,640.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #19-34 Brent Purcell in the amount of $8,640. Public Content Request approval of Service Agreement #19-34 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, in the amount of $8,640 to provide percussion instruction. The Provider will be paid $120.00 per day for up to 72 days, for a total contract amount not to exceed $8,640.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective August 14, 2018 through April 30, 2019. A copy of the agreement is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School at (850) 689-7279. File Attachments SA# 19-34.PDF (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Approval of Okaloosa County School Bus Routes for the 2018-2019 school year, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School Bus Routes for the 2018-2019 school year. Public Content Approval of the 2018-2019 School Bus Routes for Okaloosa County School District File Attachments 2018-19 Bus Schedule Final.pdf (13,352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, effective July 1, 2018 through June 30, 2019. Public Content Renewal of the annual agreement for the regular maintenance, inspection, and repair of buses owned by Northwest Florida State College, by the School Board's Transportation Department. The agreement also provides for the lease of buses from the School Board should there be a need to temporarily replace a bus while repairs are being made. This agreement commences July 1, 2018 and terminates June 30, 2019. File Attachments NWFSC Vehicle Maintenance 2018-2019.pdf (372 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Appointment of the Selection Committee Members for RFQU 19-01 for Construction Total Program Management Services, presented by Steve Bolton, Director, Facilities and Maintenance and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Recommended Action : Motion to appoint a selection committee for RFQU 19-01 Construction Total Program Management (TPM) Services Public Content The Board is requested to appoint a selection committee to evaluate responses to RFQU 19-01 for Construction Total Program Management Services and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Rodney Walker, School Board Member and Committee Chair Rita Scallan, Chief Financial Officer Nick Kootsouradis, Assistant Superintendent of Operations Steve Bolton, Director, Facilities Planning and Maintenance Support Services Bill Smith, Specialist, Custodial Services For additional information, please contact Steve Bolton, 833-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Title IV, Part A, Student Support and Academic Enrichment Grant 2018-2019 RFA, presented by Amy Dale, Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Fiscal Impact : Yes Dollar Amount : $425,797.88 Budgeted : Yes Budget Source : Title IV, Part A, Student Support and Academic Enrichment Grant Recommended Action : Motion to approve the Title IV, Part A Student Support and Academic Enrichment Grant. Public Content Newly authorized under subpart 1 of Title IV, Part A of the ESEA, the Student Support and Academic Enrichment (SSAE) program is intended to help meet these goals by increasing the capacity of State educational agencies (SEAs), local educational agencies (LEAs), schools and local communities to: 1. Provide students with access to a well-rounded education, 2. Improve safe and healthy school conditions for student learning, and 3. Improve the use of technology in order to improve the academic achievement and digital literacy of all students. (ESEA section 4101). *Funds are allocated based on the Title I formula. For any questions please contact Denise McLaughlin or Amy Dale at 833-4208. File Attachments DOE 100_Title IV Student Support_Academic Enrichment.pdf (155 KB) 18-19 Title IV Student Support and Academic Enrichment Grant.pdf (333 KB) 18-19 Title IV Student Support and Academic Enrichment Budget.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID 114463 113516 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments August 13, 2018 DROP Board Report.pdf (72 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to approve the out-of-field teachers as presented. Public Content The State requires teachers be reported to the Board who are out-of-field. The attached list of teachers are deemed out-of-field because they do not currently hold the certification required for their current teaching assignment. In order to meet State reporting timelines and hire as classes become necessary, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report 08-13-2018b.pdf (110 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Cleared certification requirements and issuance of contracts for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2018-2019 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 08-13-2018.pdf (61 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request to advertise a Public Hearing for adoption of a new School Board Policy 06-40 Personnel Investigations, presented Marcus Chambers, Assistant Superintendent Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a new School  Board Policy 06-40 Personnel Investigations. Public Content This policy is proposed to set forth a requirement for the development and implementation of District personnel investigative standards and procedures. For more information, please contact Marcus Chambers at 850-833-5801. File Attachments 06-40 Personnel Investigations.pdf (6 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Florida's Best and Brightest Teacher Scholarship Program 2018- 2019, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve Florida's Best and Brightest Teacher Scholarship Program 2018-2019. Public Content Florida Statute 1012.731, The Florida Best and Brightest Teacher Scholarship Program, requires the school board of each district to determine the eligibility of classroom teachers who qualify for the scholarship. For additional information, please contact Marcus Chambers, 833-5801. File Attachments dps-2018-87.pdf (111 KB) Best and Brightest Teacher Application 2018-2019.pdf (95 KB) 2018-2019 Best_and_Brightest_QandA.pdf (163 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments Separations Aug 1 2018.pdf (41 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments August 13, 2018 Support Personnel New Hire Board Report.pdf (115 KB) August 13, 2018 Instructional New Hire Board Report.pdf (125 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and  Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments August 13, 2018 Transfer Board Report.pdf (143 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) days. Public Content Suspension of the following employee: EID# 121095 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. William Straham, Silver Sands School, 37.50 hours Scott Webb, Maintenance, 30.00 hours Carol Wright, Southside Primary, 34.25 hours For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 9, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 9, 2018 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 9, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content Out-of-state student field trip requests approved by the Superintendent. File Attachments 8-13-2018 Student Trip Requests.pdf (1,652 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 9, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Aug 9, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board Meeting : Aug 9, 2018 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Aug 9, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearing Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on August 9, 2018, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on August 9, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Aug 9, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.