Okaloosa County School Board — Workshop Meeting, August 9, 2018 — reading text

Thursday, August 9, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 9, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Mr. Al Gardner on the occasion of his retirement, presented by the Superintendent Meeting : Aug 9, 2018 - Workshop Meeting Type : Recognition Public Content RECOGNITION OF MR. AL GARDNER, PRINCIPAL, ON THE OCCASION OF HIS RETIREMENT AFTER 29 YEARS OF SERVICE. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 9, 2018 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Specialist Secondary ELA, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of JulieAnn Smith, Specialist Secondary ELA, Curriculum and Instruction. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 9, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel July 5 - 26.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 9, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 5 - 26, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 5 - 26.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of July 19, 2018; Minutes of the Regular Meeting of July 23, 2018; Minutes of the Special Meeting/Public Hearing of July 31, 2018, recommended by the Superintendent. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 19, 2018; Minutes of the Regular Meeting of July 23, 2018; Minutes of the Special Meeting/Public Hearing of July 31, 2018. File Attachments 7-19-2018 DRAFT Workshop.pdf (249 KB) 7-23-2018 DRAFT Meeting.pdf (266 KB) 7-31-2018 DRAFT Special Meeting.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 13, 2018 Absolute Date : Aug 13, 2018 Fiscal Impact : Yes Dollar Amount : $5,323.03 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for classroom furniture and stage curtains in the amount of $5,323.03. The remaining cost will be paid by the school. File Attachments Office Depot - Shalimar ES - Activity Tables.pdf (223 KB) Amazon - Shalimar ES - tables & chairs.pdf (248 KB) RFQ 18-47_TAB.PDF (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #10 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 9, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,042,526.19) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2017- 2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2018: General Fund $(1,651,972.53) Debt Service Funds (8,152.74) Capital Projects Funds 622,226.88 Other Special Revenue Funds - Federal 59,728.84 Other Special Revenue Funds - Food Service (64,356.64) Total - All Funds $(1,042,526.19) File Attachments !BA 10 - June 2018.pdf (2,106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for June 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent