Okaloosa County BOCC — April 1, 2014 — Minutes

Minutes Okaloosa County Board of Commissioners Tuesday, April 1, 2014– 8:30 AM Crestview Courthouse I. Employee Awards II. Public Information Update 1. Public Information Officer PowerPoint III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Visitor 1. FL Dept. Of Health, Okaloosa requests Board consideration and approval of memorandum of agreements for emergency usage of Convention Center and Boardwalk. RESULT: TABLED [UNANIMOUS] Next: 4/15/2014 6:00 PM MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes VII. Public Hearing 1. Public Hearing on proposed issuance of Utilities System Revenue Bonds for Auburn Water System. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Don Amunds, Wayne Harris, Dave Parisot, Kelly Windes ABSTAIN: Nathan Boyles VIII. Consent Agenda Revised: 4/1/2014 12:41 PM Page 1 of 6 Regular Meeting (North) Minutes April 1, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 1-29, Excluding Pulled Items: 2, 3, 5, 8, 9, 12, 17 & 22; see those items/approved motions individually for voting details. 1. [IS] Request approval of World Fiber Task Order 14 on Contract C10-1838-IS in the amount of $100,000.00. 2. [Airports] Request approval of Emerald Coast Aviation Amendment #6 for Emerald Coast Aviation to add provisions allowing it to mortgage its interest to obtain funding from a commercial lender. 3. [Airports] Request approval of Lease for Shoe Repair and Shine Concession at Northwest Florida Regional Airport. 4. [Airports] Request approval of the Verizon Wireless Site Access Agreement 5. [Airports] Request approval of Hudson Group Amendment Number One. 6. [Airports] Request approval of FDOT Grant Offer for Bob Sikes Aircraft Parking Apron 7. [Airports] Request approval of an FDOT Grant Offer for Bob Sikes Airport Infrastructure 8. [Airport] Request approval of the Request to Solicit Requests for Qualifications for the Eglin AFB ARFF Facility Construction Administration and the RFQ Review Committee 9. [PW] Request approval of a Special Event Permit to utilize a portion of the Boardwalk parking lot on Okaloosa Island for a three day Blue Knights Motorcycle Rodeo to be held April 10 -12, 2014, sponsored by the Emerald Coast Blue Knights and the Okaloosa County Sheriff. Also consider a request by the sponsor for a waiver of the special event fees. 10. [PW] Request approval of a Special Event Permit to utilize County public beach on Okaloosa Island on Saturday, May 31, 2014 for a large wedding to be held from 6:00 to 8:00 p.m., sponsored by Island Sands Beach Weddings. 11. [PW] Request Approval of State Water Artificial Reef Permits 12. [PW] Request approval of a Special Event Permit for Easter Sunrise Services to be held April 20, 2014 at John Beasley Park on Okaloosa Island, sponsored by The Lutheran Churches of the Emerald Coast. Also consider a request by the sponsor for a waiver of the special event fees. 13. [PW] Request Approval of Task Order TO46 Amendment - SCS Engineers Okaloosa County Board of Commissioners Page 2 Printed 4/1/2014 Regular Meeting (North) Minutes April 1, 2014 14. [PW] Request approval of a Special Event Permit for an Easter Egg Hunt to be held April 19, 2014 at Ross Marler Park on Okaloosa Island, sponsored by Impact Life Church. 15. [PW] Request approval of a Special Event Permit to utilize County public beach at John Beasley Park on Saturday, May 10, 2014 for a large wedding to be held from 4:00 to 6:00 p.m. 16. [PW] Request approval of and authorize the Chairman to execute a contract renewal with the Florida Department of Corrections for the use of inmate labor for the Roads Division 17. [FM] Request BCC approval of the recommended members for the Selection Committee for the CM for the Sheriff's New Shalimar Building. Dist: all 18. [Non-BCC] Public Defender's Office requests approval for transfer from reserve IT funds 19. [Non-BCC] Request approval of and authorize the Chairman to execute a Proclamation declaring April 3, 2014 as "Exchange Club Child Abuse Prevention Day" in Okaloosa County. 20. [Non-BCC] Request approval of Sheriff LETF requests for various education and crime reduction activities 21. [RM] Request approval for Payment of actuarial services for GASB 45 Study 22. [PS] Request authorization to begin contract coordination with Advanced Data Processing, Inc for EMS Billing Services 23. [CAO] Approval of Budget Resolutions & Transfers 24. [PUR] Seeking Board approval to utilize the State of Florida Contract for the purchase of one (1) 2014 85 HP Tractor from Triple D Equipment, Inc. 25. [PUR] Seeking Board Approval to Purchase One (1) Front End Loader (4.75cy) RFB #34-14 for Public Works 26. [PUR] Request approval from the Board to solicit a RFQ for Information Technology Services. 27. [PUR]Request approval to award Bid # RFB HD 32-14 for Minor Repairs and Additions to the Health Department Modular Building and request authorization for the Chairman to sign the contract. 28. [Fleet] Request approval for payment to Comdata and Mobark. 29. [TDD] Request approval of contracts with Horizons for 2013 & 2014 Burning Up the Beaches car shows Okaloosa County Board of Commissioners Page 3 Printed 4/1/2014 Regular Meeting (North) Minutes April 1, 2014 IX. Department Business A. John Hofstad/Public Works 1. Request approval of request submitted by Nature Lake of NW Florida, LLC for Nature Lake Phase 1 subdivision to enter into the 18-month warranty period. District: 1 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of a TRIP Agreement with FDOT for improvements to PJ Adams Parkway RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes To include appreciation letter to FDOT. B. Ed Schroeder/Tourist Development 1. Request approval of revised Peter Mayer task order 112 for online banner ads and print media RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes C. Kay Godwin/Human Resources 1. Request Approval of Recommended Policy Additions and Changes RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes D. Zan Fedorak/Purchasing Okaloosa County Board of Commissioners Page 4 Printed 4/1/2014 Regular Meeting (North) Minutes April 1, 2014 1. Purchasing seeks authorization from the Board to auction ceiling tiles from the Shalimar Annex. RESULT: WITHDRAWN Ceiling tiles destroyed in recent storm. E. Elliot Kampert/Growth Management 1. Request approval of the final plat for Nature Lake Phase I RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes F. Jeff Littrell/Water & Sewer 1. Request approval of and authorize the Chairman to execute Task Order 70 Revision 1 with Constantine Engineering for Professional Engineering Design and Construction Services for the East County Repump Station Project. District: 1 & 5. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of and authorize the Chairman to execute an agreement with Waste Management of Leon County, Inc. for the County to receive, treat, and dispose of landfill leachate. District: 3. RESULT: TABLED [UNANIMOUS]Next: 4/15/2014 6:00 PM MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes Table to next meeting. G. Donald Turner/Facility Maintenance 1. Request BCC approval of the negotiated contract for Design Services for the new Sheriff's Building in Shalimar. Dist: all Okaloosa County Board of Commissioners Page 5 Printed 4/1/2014 Regular Meeting (North) Minutes April 1, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes X. New Business 1. [CAO] Request consideration and staff direction concerning approval of Fiscal Year 2014 4th Quarter Calendars. District: All. RESULT: TABLED [UNANIMOUS] Next: 4/15/2014 6:00 PM MOVER: Don Amunds, Commissioner District 4 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. [BCC] Request consideration and approval of resolution addressing key elements of Robert's Rules of Order for BCC meeting decorum. RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Kelly Windes SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Concurrent Jurisdiction Agreement with EAFB concerning submerged land RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes Pocket item: (Letter to Eglin) XI. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 6 Printed 4/1/2014