Okaloosa County School Board — Workshop Meeting, May 20, 2021 — reading text

to Harold Gaines, LLC in the amount of $96,742.00. Public Content Request approval of the committee's recommendation to award ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School to Harold Gaines, LLC in the amount of $96,742.00. The contract was originally awarded to Grandstaff Plumbing & Gas, Inc. in the amount of $79,500.00; however, after extensive evaluation of the project the vendor withdrew their bid. The bid was re-awarded to the second lowest responsive and responsible bidder Harold Gaines, LLC. Funds will be paid from Capital Funds, Project 3391 Choctaw HS - Sewer System. Copies of the bid document and award tabulation documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services. File Attachments ITB 21-11.pdf (1,079 KB) ITB 21-11 AWARD TABULATION DOCUMENTS.PDF (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,358.09 Budgeted : Yes Budget Source : Federal Funds, Project 1511 NSLP Equipment Assistance Grant Recommended Action : Motion to approve the purchase of cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins Elementary School and $13,033.89 for Longwood Elementary School, for a total amount of $25,358.09. Public Content Request approval to purchase cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins ES and $13,033.89 for Longwood ES, for a total of $25,358.09. The purchase is made through Osceola County School Board bid #SDOC-18-B- 073-LH Large Kitchen Equipment. Funds will be paid from Federal Funds, Project 1511 NSLP Equipment Assistance Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments IRD QUOTE-EDWINS ES.pdf (323 KB) IRD QUOTE-LONGWOOD ES.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,240.00 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of audio visual equipment from Howard Technology Solutions for Pryor  Middle School in the amount of $34,240.00. Public Content Request approval of the purchase of audio visual equipment from Howard Technology Solutions for Pryor MS in the amount of $34,240.00. The purchase is made through State of Florida Alternate Contract 52161500-ACS-16-1. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments HOWARD TECHNOLOGY SOLUTIONS-PRYOR MS.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Hampden Engineering Corporation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,555.25 Budgeted : Yes Budget Source : Federal Funds, Project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of HVAC training equipment for Crestview High School from Hampden Engineering Corporation in the amount of $61,555.25. Public Content Request approval to purchase HVAC training equipment for Crestview High School from Hampden Engineering Corporation in the amount of $61,555.25. The purchase is made from bid #CL-905KM Teaching Aids, Equipment & Supplies through School Board of Volusia County, FL. Funds will be paid from Federal Funds, Project 1422 Carl Perkins-Secondary ED S131. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5852. File Attachments HAMPDEN QUOTE.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: G&A Manufacturing, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,448.02 Budgeted : Yes Budget Source : Capital Funds, Project 5343 DW - Ramp Replace Recommended Action : Motion to approve the purchase of equipment from G&A Manufacturing, Inc. in the amount of $33,448.02. Public Content Request approval to purchase equipment from G&A Manufacturing, Inc., Longwood ES in the amount of $24,310.39, and Fort Walton Beach HS in the amount of $9,137.63, for a total amount of $33,448.02. Purchases will be made from ITB 17-F-226 Ramp Systems & Stair Systems through Clay County School District. Funds will be paid from Capital Funds, Project 5343 DW - Ramp Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments G&A QUOTE -LONGWOOD.pdf (103 KB) G&A QUOTE-FWBHS.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid: ITQ 2742-MST-BJH Locker Purchase and Related Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding Varies Recommended Action : Motion to approve tagging on to ITQ 2742-MST-BJH Locker Purchase and Related Services through Hillsborough County Schools. The contract is effective through May 6, 2022. Public Content Request approval to tag on to ITQ 2742-MST-BJH