Okaloosa County School Board — Workshop Meeting, May 20, 2021

Thursday, May 20, 2021 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 20, 2021 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 20, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Meigs Middle School Archery Team as the 2021 State Champions in the National Archery State Program, Middle School Division, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content Recognizing Meigs Middle School Archery Team as the 2021 State Champions in the National Archery State Program, Middle School Division. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Coaches: Bobby and Elizabeth Wise The 2021 Middle School Boys State Archery Champion: Ashton LaBerge Team Members: Carson Arnett, Emily Baldwin, Reyna Cabanas, Michael Collins, Lissette Concepcion, Trystain Conrad, Peyton DiBenedetto, Hayden Dupree, Dean Ferguson, Sophie Ferguson, Brandon Finch, Susie Garcia, Silvia Gonzalez, Cody Harlan, Jayla Johns, Madison Kennedy, Ashton Laberge, Payton Lash, Eric Lee, Marlee Leibold, Justin Leslie, Ashante "June" Lovelace, Lily Mall, John Mauze, Ayana McLean, Sabrina Mirzalkhodjaeva, Lillian Moellenbrink, Alexa Padilla, Abigail Santos-Ruiz, Anthony Santos-Ruiz, Jozlyn Snow, Hardy Walker, Maddox Wise, Max Wise, Laikyn Worth. File Attachments Meigs Archery 2021 Res.pdf (269 KB) Ashton LaBerge State Archery Champ 2021.pdf (246 KB) 3. Recognitions Subject : 3.2 Recognition of Shalimar Elementary School Archery Team as the 2021 State Champions in the National Archery State Program, Elementary School Division, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content Recognizing Shalimar Elementary School Archery Team as the 2021 State Champions in the National Archery State Program, Elementary School Division. This is the team's third consecutive State Championship. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. The 2021 Elementary School Girls State Archery Champion: Georgia Pierce Coach: Keith Oliver Team Members: Travonte Whitfield, Georgia Pierce, Brylynn Mathie, Amiracle Johnson, Maysen Bradley, Alexis Satiago, Alaina Torres, Nolen Henderson, Bryant Nunley, Kimber Ruskowski, Dakota Hofstede, Khloe Brockett, Alexis Bage, Zoe Walden, Wyatt Schweizer, Havoc Dickson, Selina Torres, Zayn Berry, Max Hoolehan, Karighn Marthis File Attachments Shalimar Archery 2021 Res.pdf (268 KB) Georgia Pierce State Archery Champ 2021.pdf (245 KB) 3. Recognitions Subject : 3.3 Recognition of the Niceville High School Individual State Champions of 2021 FHSAA Track and Field, Class 4A, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content Congratulations to Coach Todd Brigman; Assistant Coaches, Emily Webb, Zee White, and Caleb Phillips; and the following 2021 FHSAA Track & Field, Class 4A, State Champions in Individual Events: Makenzee "Mak" Ely - Girls Javelin Aiden Boyd - Boys Javelin Ben Miazga - Boys Shot Put Kendell Mosely - Boys High Jump File Attachments M. Ely NHS Track 2021.pdf (247 KB) A. Boyd NHS Track 2021.pdf (246 KB) B. Mizaga NHS Track 2021.pdf (246 KB) K. Mosely NHS Track 2021.pdf (247 KB) 3. Recognitions Subject : 3.4 Recognition of Niceville High School Boys Track and Field Team, 2021 FHSAA, Class 4A, Boys Track and Field State Champions, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content Niceville Boys Track & Field recently competed at the FHSAA 4A State Championship and for the first time in NHS history the Boys Track & Field Team are state champions. Out of the 20 boys on the state championship team 11 of them placed in the top 8 of their individual events with 3 of them being Gold Medal winners. Here representing the boys team are: Aiden Boyd – Gold – Javelin Kendall Mosley – Gold – High Jump Ben Miazga – Gold – Shot Put David “Tarzan” de Ridder – 5th - Pole Vault Orion Brogdon – 6th – Javelin Head Coach - Todd Brigman Assistant Coaches - Emily Webb, zee White, Caleb Phillips The remaining team members are: Nathan Stepp – 2nd – Javelin Ryan Driscoll – 3rd – Disc Noah Harman – 4th – Shot Put Mitchell Ratley – 4th- Disc/5th – Shot Put Massimo Grisotto – 8th – Disc Blake Orr – 8th – Javelin Anthony Parker Azareye’h Thomas Jaylen Mills Dawson Isbell Demon Allen Eon Morris Ian Masterson Keylon Leno Peyton Holley Seamus Hodge Todd Wendel File Attachments NHS Boys Track State Res 5-24-2021.pdf (275 KB) 3. Recognitions Subject : 3.5 Recognition of Niceville High School Varsity Cheerleaders, 2021 UCA National High School Cheerleading Champions in Division 1 Medium Varsity Game Day, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content Accepting recognition on behalf of the 21 UCA National Champion Varsity Cheer Team are Coaches Tanya Herndon and Lindsey Williams, and: Rachel Wandrick Addi Grandy Elizabeth Runyon Ellie O'Laughlin Reagan Howell Maddie Roberts Emma Schroeder The remaining team members are: Alanna Drab Bri Horne Brooke Ziemak Destyn Neely Hannah Blanton Harly Sultuska Hollyn Cate Henderson Josey Dickerson Kaia Floro Landry Fell Londyn Williams Meghan Carlton Simone Williams Skylar Sansom File Attachments NHS Cheer Varsity National Res 2021.pdf (273 KB) 3. Recognitions Subject : 3.6 Recognition of Niceville High School Junior Varsity Cheerleaders, 2021 UCA National High School Cheerleading Dual Champions, in the Small Junior Varsity Game Day and Small Junior Varsity Traditional Divisions, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Public Content The 2021 Niceville Junior Varsity Cheerleaders are dual champions: 2021 UCA (Universal Cheerleaders Association) National Champions in Small Junior Varsity Traditional and Small Junior Varsity Game Day. Coaches Tanya Herndon and Lindsey Williams, and the following JV leaders are accepting recognition on behalf of the team: Haley Bosley Bella Wasson Avi St. Sauvier (pronounced Saint Saver) The remaining team members are: Ava Floro Avery Williams Emma Fay Haley Sage Stillings Kaitlyn Warden Karman Holley Kaylin Begley Kaymin Magier Kendall Reynolds Lexi Roberts Raedyn Register Reagan Ross Shyenne Altilio Taegan George File Attachments NHS Cheer Junior Varsity National Res 2021.pdf (274 KB) 3. Recognitions Subject : 3.7 Recognition of Destin Middle School Dazzlers Dance Team, 2021 NDA National Champions, Middle School Jazz Division, presented by Superintendent Chambers Meeting : May 20, 2021 - Workshop Meeting Type : Recognition Public Content The Destin Middle School Dazzlers Dance Team are the 2021 NDA (National Dance Association) Junior High Jazz National Champions. They competed against teams from around the nation and this is the first time in Destin Middle School history that the dance team has become national champions. The dancers received championship jackets, a huge championship trophy, and a banner for their accomplishment. Representing the championship team today are: Coach Kim Berry Dancers: Josie Smith - Captain Isabella Riggs - Co-Captain Reese Goins - Co-Captain Skyler Faith - 7th Grade Lieutenant Remaining Dance Team Members: Faith Seagle Giana Trovato Elyse Zurick Elena Martin Maddie Barr File Attachments Destin MS Dance Res 5-24-2021.pdf (263 KB) 4. Visitors Subject : 4.1 Mark S. Levine Meeting : May 20, 2021 - Workshop Meeting Type : Information 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I (12 Month), Laurel Hill School, recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I (12 Month), Laurel Hill School, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II (12 Month), Pryor Middle School, recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Pryor Middle School effective, July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Meigs Middle School, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Principal, Elliott Point Elementary School, recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Elliott Point Elementary School, effective July 1, 2021. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 20, 2021 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 22-May 5, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 20, 2021 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 22–May 5, 2021. File Attachments In-County Travel April 22-May 5.pdf (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 22-May 5, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 20, 2021 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 22–May 5, 2021. File Attachments Out-of-County Travel April 22-May 5.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of May 6, 2021; Minutes of Workshop Meeting of May 6, 2021; Minutes of Regular Meeting of May 10, 2021, recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of May 6, 2021; Minutes of Workshop Meeting of May 6, 2021; Minutes of Regular Meeting of May 10, 2021 File Attachments 5-6-2021 Workshop - DRAFT.pdf (247 KB) 5-10-2021 Meeting - DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for office flooring in the amount of $8,447.04, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : Yes Dollar Amount : $8,447.04 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for office flooring in the amount of $8,447.04. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for office flooring in the amount of $8,447.04. File Attachments Mary Esther 2021 Office flooring.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School for classroom chairs in the amount of $5,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School for classroom chairs in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom chairs in the amount of $5,000.00. The remaining cost will be paid by the school. File Attachments Pryor Chairs - FE BID-QUOTE 7794372137_Req_155635204.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a public hearing for adoption of the 2021-2022 Code of Student Conduct (Elementary and Secondary), presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for the adoption of the 2021-2022 Code of Student Conduct (Elementary and Secondary). Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2021-2022 Code of Student Conduct (Elementary and Secondary). Changes: Additional language added in section regarding Alternate Placement Superintendent's Designees information Please contact Brian Humphrey for questions or additional information, 850-689-7198 File Attachments 2021-2022 Elementary Code of Student Conduct - Eng.pdf (477 KB) 2021-2022 Secondary Code of Student Conduct - Eng.pdf (485 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of a revised job description for Quality Control Manager, School Food Service, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Quality Control Manager, School Food Service. Public Content A Public Hearing is requested to receive public input and consider approval on the revised job description for Quality Control Manager, School Food Service. The purpose of this position is to provide training and quality control for all commodities served in the schools. For additional information, please contact Steve Anderson at 850-301-3084. File Attachments Quality Control Manager-Food Service.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-24-21.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-05-24.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for April 2021, totaling $27,322,434.53; and Bank Transfers for April 2021, totaling $55,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,322,434.53 and Bank Transfers in the amount of $55,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2021, totaling $27,322,434.53; and Bank Transfers for April 2021, totaling $55,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2021.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Revised Fiscal Year 2021-2022 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : No Recommended Action : Motion to approve revised Fiscal Year 2021-2022 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2021-2022 on March 22, 2021. At that time, Antioch Child Care did not request any changes. Upon reconsideration, Antioch Child Care would like to make the changes indicated on the attached document. All other fees remain the same. File Attachments !Child Care Fees for Agenda Item FY 2022 - 2021-05-24.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2021-2022, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2021-2022.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Cox Business Commercial Services Agreement for ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Commercial Services Agreement issued by Cox Business in reference to ITB 21-05 Telecommunication Services for Wide Area Network (WAN). The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Commercial Services Agreement issued by Cox Business in reference to ITB 21-05 Telecommunication Services for Wide Area Network (WAN). The bid award for ITB 21-05 was previously approved by the School Board on January 25, 2021. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. A copy of the Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology, at (850) 689-7153. File Attachments COX CSA-ITB 21-05.pdf (767 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Cox Business Commercial Services Agreement for ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Commercial Services Agreement issued by Cox Business in reference to ITB 21-06 Internet Services. The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Commercial Services Agreement issued by Cox Business in reference to ITB 21-06 Internet Services. The bid award for ITB 21-06 was previously approved by the School Board on January 25, 2021. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. A copy of the Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology, at (850) 689-7153. File Attachments COX CSA-ITB 21-06.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request Price Increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective May 25, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective May 25, 2021. The contract is used on an as needed basis and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR 18-07.pdf (357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Sole Source Purchase Over $25,000: Marcraft, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,595.00 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF - Institutional Recommended Action : Motion to approve the purchase of software, hardware and materials from Marcraft to update and complete the Cyber Security Program at Okaloosa Technical College, in the amount of $37,595.00. Public Content Request approval to purchase software, hardware and materials from Marcraft in the amount of $37,595.00 to update and complete the Cyber Security Program at Okaloosa Technical College. This is a sole source purchase 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 1484 HEERF - Institutional. Copies of the quote and sole source documentation are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments MARCRAFT QUOTE.pdf (970 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $96,742.00 Budgeted : Yes Budget Source : Capital Funds, Project 3391 Choctaw HS - Sewer System Recommended Action : Motion to approve the committee's recommendation to award ITB 21-11  Installation of New Sewer and Drain Lines at Choctawhatchee High School to Harold Gaines, LLC in the amount of $96,742.00. Public Content Request approval of the committee's recommendation to award ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School to Harold Gaines, LLC in the amount of $96,742.00. The contract was originally awarded to Grandstaff Plumbing & Gas, Inc. in the amount of $79,500.00; however, after extensive evaluation of the project the vendor withdrew their bid. The bid was re-awarded to the second lowest responsive and responsible bidder Harold Gaines, LLC. Funds will be paid from Capital Funds, Project 3391 Choctaw HS - Sewer System. Copies of the bid document and award tabulation documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services. File Attachments ITB 21-11.pdf (1,079 KB) ITB 21-11 AWARD TABULATION DOCUMENTS.PDF (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,358.09 Budgeted : Yes Budget Source : Federal Funds, Project 1511 NSLP Equipment Assistance Grant Recommended Action : Motion to approve the purchase of cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins Elementary School and $13,033.89 for Longwood Elementary School, for a total amount of $25,358.09. Public Content Request approval to purchase cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins ES and $13,033.89 for Longwood ES, for a total of $25,358.09. The purchase is made through Osceola County School Board bid #SDOC-18-B- 073-LH Large Kitchen Equipment. Funds will be paid from Federal Funds, Project 1511 NSLP Equipment Assistance Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments IRD QUOTE-EDWINS ES.pdf (323 KB) IRD QUOTE-LONGWOOD ES.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,240.00 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of audio visual equipment from Howard Technology Solutions for Pryor  Middle School in the amount of $34,240.00. Public Content Request approval of the purchase of audio visual equipment from Howard Technology Solutions for Pryor MS in the amount of $34,240.00. The purchase is made through State of Florida Alternate Contract 52161500-ACS-16-1. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments HOWARD TECHNOLOGY SOLUTIONS-PRYOR MS.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Hampden Engineering Corporation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,555.25 Budgeted : Yes Budget Source : Federal Funds, Project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of HVAC training equipment for Crestview High School from Hampden Engineering Corporation in the amount of $61,555.25. Public Content Request approval to purchase HVAC training equipment for Crestview High School from Hampden Engineering Corporation in the amount of $61,555.25. The purchase is made from bid #CL-905KM Teaching Aids, Equipment & Supplies through School Board of Volusia County, FL. Funds will be paid from Federal Funds, Project 1422 Carl Perkins-Secondary ED S131. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5852. File Attachments HAMPDEN QUOTE.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: G&A Manufacturing, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,448.02 Budgeted : Yes Budget Source : Capital Funds, Project 5343 DW - Ramp Replace Recommended Action : Motion to approve the purchase of equipment from G&A Manufacturing, Inc. in the amount of $33,448.02. Public Content Request approval to purchase equipment from G&A Manufacturing, Inc., Longwood ES in the amount of $24,310.39, and Fort Walton Beach HS in the amount of $9,137.63, for a total amount of $33,448.02. Purchases will be made from ITB 17-F-226 Ramp Systems & Stair Systems through Clay County School District. Funds will be paid from Capital Funds, Project 5343 DW - Ramp Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments G&A QUOTE -LONGWOOD.pdf (103 KB) G&A QUOTE-FWBHS.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid: ITQ 2742-MST-BJH Locker Purchase and Related Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding Varies Recommended Action : Motion to approve tagging on to ITQ 2742-MST-BJH Locker Purchase and Related Services through Hillsborough County Schools. The contract is effective through May 6, 2022. Public Content Request approval to tag on to ITQ 2742-MST-BJH Locker Purchase and Related Services through Hillsborough County Schools. The awarded vendor is PHP Locker Company. The contract is based on fixed prices and will be used on an as needed basis. Funding will vary and the contract is effective through May 6, 2022. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS FOR ITQ 2742-MST-BJH.pdf (1,012 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Amendment to Service Agreement #21-64 Connect ASL, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,475.00 Budgeted : Yes Budget Source : General Funds, Project 3151 SAI - ESE Extended School Year Recommended Action : Motion to approve the amendment to Service Agreement #21-64 Connect ASL, Inc., in the amount of $2,475.00, effective June 16, 2021 though June 30, 2021. Public Content Request approval to amend Service Agreement #21-64 between Connect ASL, Inc. and The School Board of Okaloosa County, FL, on behalf of the ESE Department. The amendment extends the original term of the contract to June 30, 2021; and adds one (1) additional DHH Interpreter, effective June 16, 2021 though June 30, 2021, to provide hearing impaired services at schools designated by the ESE Department during the summer school term. The Provider will work up to 55 hours and be paid $45.00 per hour, for a total contract amount not to exceed $2,475.00. The hours will be consistent with the required teacher hours of 5 hours daily during the summer school term at the school site. The revised total contract amount of the Service Agreement shall not exceed $28,012.50. Funds will be paid from General Funds, Project 3151 SAI - ESE Extended School Year. All other terms and conditions of the original Service Agreement shall remain in full force and effect. Copies of the original Service Agreement, Amendment to the Service Agreement approved by the School Board on May 10, 2021, and this amendment request are attached. For additional information, please contact Judy Peacock, Specialist, ESE Department, at (850) 833-3164. File Attachments AMENDMENT 2 FOR SA# 21-46.pdf (25 KB) AMENDMENT TO SA# 21-64-SCH BD APPROVED 5-10-2021.pdf (52 KB) SA# 21-64.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.23 Revised Elementary Retention Criteria in Response to COVID for the 2020-2021 School Year, presented by Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Revised Elementary Retention Criteria in Response to COVID for the 2020- 2021 School Year. Public Content In response to COVID, the Elementary Retention Process is being revised for the 2020-2021 school year so that schools have a process to determine promotion/retention through the school-based MSTSS process. A draft of the Revised Elementary Retention Process is attached. Contact Sheila Lightbourne for more information, 850-833-5888. File Attachments Draft Elementary Retention Criteria 2020.2021.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Healthcare Services Agreement between MarVax, LLC, d/b/a Health Hero Florida and the School Board of Okaloosa County, presented by Teri Schroeder, Program Director Student Services and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : No Recommended Action : Motion to approve agreement between The School Board of Okaloosa County and MaxVax, LLC, d/b/a Health Hero Florida, to provide in-school vaccinations to students with parent/guardian consent at no cost to the parent/guardian or School District. Public Content This agreement will allow Health Hero Florida to provide in-school vaccinations to OCSD student with parent/guardian consent at no cost to the parent/guardian or School District. Parent completion of a written consent will be required prior to any student participation in the program. School and District staff will also be allowed to participate in annual flu shot clinics. For more information, please contact Teri Schroeder at 833-3108. File Attachments Final_ Healthcare Services Agreement - Okaloosa County School District and Health Hero Florida.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Florida Department of Education Data Sharing Security Agreement, presented by Teri Schroeder, Program Director, Student Services, and recommended by Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : No Recommended Action : Motion to approve the Florida Department of Education Data Sharing Security Agreement Public Content This agreement will allow high school Administrators and School Counselors access to information about a student's completion status of The Free Application for Federal Student Aid (FAFSA) form and to facilitate providing assistance to such students in completing the FAFSA if needed. For more information contact Teri Schroeder at 850-833-3108 File Attachments Okaloosa County DATA SHARING SECURITY AGREEMENT.pdf (378 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Educational Services Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, to provide educational services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : No Recommended Action : Motion to approve the Educational Services agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, to provide educational services to students placed with the  Department of Juvenile Justice in Okaloosa County, effective July 1, 2021, for a period of four (4) years. Public Content The purpose of this agreement is ensure the implementation of a comprehensive delivery of educational services for children and youth served in DJJ settings, including Okaloosa County's two residential facilities and one detention center. The agreement ensures a cooperative plan for the provision of these education and social services to all children and youth in these DJJ programs. For additional information, please contact Teri Schroeder, Program Director, Student Services, at 850-833-3108. File Attachments OkaloosaDJJCooperativeAgreement 2021-2025 _docx_aspx.pdf (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Memorandum of Understanding between Northwest Florida Health Network and the School Board of Okaloosa County, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : Yes Dollar Amount : $28,055.00 Budgeted : No Budget Source : Funds to be provided by Northwest Florida Health Network Recommended Action : Motion to approve the Memorandum of Understand between Northwest Florida Health Network and the School Board of Okaloosa County to purchase equipment to provide tele-  health services behavioral services for students in Okaloosa County Schools. Public Content Florida Legislature, through the Department of Children and Families appropriated general revenue funds to implement a pilot project that provides behavioral telehealth services to children in public schools. The funds provided to Okaloosa County Schools will be used to purchase items and technology to facilitate these telehealth behavioral services over the 2021 summer months to students identified by their school based mental health counselor as in need of these services during the summer break. For more information please contact Teri Schroeder at 833-3108. File Attachments Okaloosa PO - reimbursement.pdf (192 KB) MOU - Okaloosa.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Title IX, Part A: Education for Homeless Children and Youth Project Application for 2021-2022, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : Title IX, Part A- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title IX, Part A Public Content Title IX, Part A Florida Department of Education Project Application for the 2021-2022 school year. Okaloosa County's projected allocation is $80,000.00. At this time, the narrative is being completed and the Title IX, Part A grant is due to FDOE by June 4, 2021. Once the 2021-2022 Title IX, Part A grant narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008. File Attachments Title IX 21.22 SY 100A.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to report at this time For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Waters, Andrea 102074 Secretary OTC 6/1/2021 Bridgewater, Margaret 114284 Transportation Assistant Trans South 6/1/2021 Davis, Terri 105182 Library assistant Eglin ES 6/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 24, 2021 Separations Board Report, Public.pdf (39 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 24, 2021 Instructional New Hire Board Report.pdf (204 KB) May 24, 2021 Support Personnel New Hire Board Report.pdf (208 KB) May 24, 2021 Substitute New Hire Board Report.pdf (97 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 24, 2021 Transfer Board Report.pdf (223 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 119858 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #119575 be terminated for violation of School Board Policies 06-04, and 08-09. For more information, Contact Lee Hale 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #105802 be terminated for violation of School Board Policy 07-03. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #113551 be terminated for violation of School Board Policy 07-03. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #111524 be terminated for violation of School Board Policy 08-09 and Florida Rule 6A-10.081. For more information, contact Lee Hale 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Gloria Scaife, Choctawhatchee High School, 3.75hrs Greg Johnson, Choctawhatchee High School, 3.5hrs Kelley Whisenhunt, Lewis School, 30hrs Monica Caforio, Richbourg School, 6.75hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 20, 2021 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 20, 2021 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 20, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 20, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the appointment of a School Board Member, an Alternate, and a Business Representative to the Okaloosa County Value Adjustment Board. Public Content The School Board is requested annually to appoint a School Board Member, one Alternate, and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a School Board Representative present; therefore, it is recommended that an alternate School Board Member be appointed. Current representatives are: Linda Evanchyk, Diane Kelley (alternate), and Michael Carroll (citizen). File Attachments Memo School Board 2021.pdf (185 KB) Composition of The Value Adjustment Board.pdf (115 KB) 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for  Information Meeting : May 20, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 20, 2021 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for Textbook Adoption (Instructional Materials) for Secondary English Language Arts, presented by Ann Flanagan, Reading Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve the textbook adoption (Instructional Materials) of Secondary English Language Arts: SAVVAS myPerspectives and Carnegie Education Windows and Mirrors. Public Content The County School District is participating in the state textbook adoption process in English Language Arts K-12. This public hearing is for the adoption of SAVVAS myPerspectives and Carnegie Education Windows and Mirrors for secondary ELA classes. Both publishers were selected through committee evaluation and school-based votes. The textbook adoption information and the public review links below are available on the Okaloosa County School District Website. SAVVAS My Perspectives: (recommended for Middle School ELA and English 1-4)  https://learning.savvas.com/myPerspectivesFLGr6 https://learning.savvas.com/myPerspectivesFLGr7 https://learning.savvas.com/myPerspectivesFLGr8 https://learning.savvas.com/myPerspectivesFLGr9 https://learning.savvas.com/myPerspectivesFLGr10 https://learning.savvas.com/myPerspectivesFLGr11 https://learning.savvas.com/myPerspectivesFLGr12 Carnegie Education Windows and Mirrors (recommended for English 1-4): https://discover.carnegielearning.com/FL-ELA-review i Print materials can also be reviewed by contacting Ann Flanagan at (850) 833-6312. A recommendation is being make to the Board of Education for the adoption of SAVVAS myPerspectives for grades 6-12 and Carnegie Education Windows and Mirrors 9-12. Please contact Ann Flanagan, Reading Specialist, 850-833-6312. File Attachments Request for a public hearing and consideration an adoption for secondary English Language Arts Textboooks.pdf (435 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a new job description for Program Director, Curriculum, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to adopt a new job description for Program Director, Curriculum. Public Content A Public Hearing will be held to receive input and consider approval on a new job description for Program Director, Curriculum. This position will serve as a member of a management team charged with planning, implementing, and evaluating the educational program relevant to the needs of the student population in the school and/or school district. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Program Director - Curriculum - 5-24-2021.pdf (66 KB) 17. Public Hearing Subject : 17.3 Public Hearing for adoption of a new job description for Director I- Operational Services, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to adopt a new job description for Director I-Operational Services. Public Content A Public Hearing will be held to receive public input and consider approval of a new job description for Director I-Operational Services. This position will provide leadership in the planning, development, implementation, and evaluation of a comprehensive program of facilities and maintenance services that will ensure operating excellence of all facilities for full educational use. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Operational Services.pdf (88 KB) 17. Public Hearing Subject : 17.4 Public Hearing for adoption of a new job description for Director I- Information Systems, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to approve adoption of a new job description for Director I- Information Systems. Public Content A Public Hearing will be held to receive input and consider approval on a new job description for Director I-Information Systems. The purpose of this position is to develop, manage, and deploy technology platforms and programs throughout the District. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Information Systems - 5-24-2021.pdf (81 KB) 17. Public Hearing Subject : 17.5 Public Hearing for adoption of a new job description for Information Systems Database Official, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to adopt a new job description for Information Systems Database Official. Public Content A Public Hearing will be held to receive input and consider approval on a new job description for Information Systems Database Official. The purpose of this position is to effectively interface with school/department personnel, state and local officials, and technical vendors to ensure appropriate data sets are provided to end users. Analyze specific application software requirements; oversee the development, implementation and maintenance of software applications in an accurate and timely manner; train users; document application areas. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Information Systems Database Official - 5-24-2021.pdf (81 KB) 17. Public Hearing Subject : 17.6 Public Hearing for adoption of a new job description for MIS/IT Security Official, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action Preferred Date : May 24, 2021 Absolute Date : May 24, 2021 Recommended Action : Motion to adopt a new job description for MIS/IT Security Official. Public Content A Public Hearing will be held to receive input and consider approval on a new job description for MIS/IT Security Official. The purpose of this position is to effectively interface with school/department personnel, state and local officials, and technical vendors to ensure appropriate security controls are applied to the correct users. Analyze specific application software requirements; oversee the development, implementation, and maintenance of software applications in an accurate and timely manner; train users; document application areas. For additional information, please contact Lee Hale at 850-833-5801. File Attachments MIS-IT Security Official - 5-24-2021.pdf (81 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 20, 2021 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 20, 2021, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 20, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 24, 2021, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Textbook Adoption (Instructional Materials) for Secondary English Language Arts New Job Description for Program Director, Curriculum New Job Description for Director I-Operational Services New Job Description for Director I, Information Systems New Job Description for Information Systems Database Official New Job Description for MIS/IT Security Official Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : May 20, 2021 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.