Okaloosa County School Board — Workshop Meeting, May 20, 2021 — reading text

Fiscal Year 2021-2022, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2021-2022.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Cox Business Commercial Services Agreement for ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Commercial Services Agreement issued by Cox Business in reference to ITB 21-05 Telecommunication Services for Wide Area Network (WAN). The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Commercial Services Agreement issued by Cox Business in reference to ITB 21-05 Telecommunication Services for Wide Area Network (WAN). The bid award for ITB 21-05 was previously approved by the School Board on January 25, 2021. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. A copy of the Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology, at (850) 689-7153. File Attachments COX CSA-ITB 21-05.pdf (767 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Cox Business Commercial Services Agreement for ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Commercial Services Agreement issued by Cox Business in reference to ITB 21-06 Internet Services. The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Commercial Services Agreement issued by Cox Business in reference to ITB 21-06 Internet Services. The bid award for ITB 21-06 was previously approved by the School Board on January 25, 2021. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. A copy of the Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology, at (850) 689-7153. File Attachments COX CSA-ITB 21-06.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request Price Increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective May 25, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective May 25, 2021. The contract is used on an as needed basis and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR 18-07.pdf (357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Sole Source Purchase Over $25,000: Marcraft, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,595.00 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF - Institutional Recommended Action : Motion to approve the purchase of software, hardware and materials from Marcraft to update and complete the Cyber Security Program at Okaloosa Technical College, in the amount of $37,595.00. Public Content Request approval to purchase software, hardware and materials from Marcraft in the amount of $37,595.00 to update and complete the Cyber Security Program at Okaloosa Technical College. This is a sole source purchase 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 1484 HEERF - Institutional. Copies of the quote and sole source documentation are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments MARCRAFT QUOTE.pdf (970 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 20, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $96,742.00 Budgeted : Yes Budget Source : Capital Funds, Project 3391 Choctaw HS - Sewer System Recommended Action : Motion to approve the committee's recommendation to award ITB 21-11  Installation of New Sewer and Drain Lines at Choctawhatchee High School