Okaloosa County School Board — Workshop Meeting, November 7, 2013 — reading text

committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center- Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. Public Content Request approval of the committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. A copy of the tabulation and recommendation is attached. For additional information, please contact Bill Smith, Director of Facilities at (850) 689-7158. File Attachments ITB_14-03.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Participation Agreement between BA Merchant Services and Bank of America, N.A and the School Board of Okaloosa County for credit card machine renewal, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve agreement between BA Merchant Service  and Bank of America, N.A and the School Board of Okaloosa County for renewal of credit card machine. Public Content This is the renewal for the credit card machine used in Fingerprinting. Merchant will provide BA with updated business and financial information concerning Merchant, including evidence of required licenses and other information and documents BA mat reasonably request from time to time. All material marked "confidential" which BA receives from Merchant will be used on by BA or Card Organizations in performing services under this Agreement or related services and reporting. File Attachments BAMS Service Contract addendum 10-2013.pdf (4,063 KB) DOCUMENT 3.pdf (8,266 KB) BAMS Service Contract 10-2013.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Human Resource Department budget Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3,000.00 per year, effective January 1, 2014 through December 31, 2014. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2014 through December 31, 2014. File Attachments EAP Services Contract (2014).pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Erika Craigo, Shalimar Elementary, 22.5 hours Trouretha Henry, Walker Elementary, 7.5 hours Margaret Manger, Shoal River Middle School, 2.0 hours Gloria Simmons, Custodial Services, 75.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Seperation Doc 11-12-2013.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.22 Personnel recommendations, preented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop