Okaloosa County School Board — Workshop Meeting, November 7, 2013

Thursday, November 7, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Nov 7, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Nov 7, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Nov 7, 2013 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent 7.13 School Advisory Council Membership, was deleted Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Education Support Professionals Day Proclamation, presented by Mary Beth Jackson Meeting : Nov 7, 2013 - Workshop Meeting Type : Presentation Public Content The Superintendent will present a Proclamation to declare November 20, 2013, as National Education Support Professionals Day. 4. Public Discussion Subject : 4.1 Discussion on School Start Times as requested by School Board Member Dewey Destin (Discussion only, no vote will be taken) Meeting : Nov 7, 2013 - Workshop Meeting Type : Discussion Public Content At the October 28, 2013 School Board Meeting, Mr. Destin requested a discussion of school start times be placed on the November 12, 2013 Agenda. Mr. Destin stated that this item would be for discussion only and the Board would not be asked to take a vote on this issue. 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of October 10-23, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 7, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 10-23, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 10-23.pdf (15 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of October 10-23, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 7, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 10-23, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 10-23.pdf (13 KB) 6. Committee and Staff Reports Subject : 6.3 Report on Significant Financial Trends and Findings in 2011-12 Fiscal Year Audits of District School Boards, present by Rita R. Scallan, Chief Financial Officer Meeting : Nov 7, 2013 - Workshop Meeting Type : Report Public Content The report provides a summary of significant financial trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2011-12 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2013. File Attachments Report on Significant Financial Trends and Finding in 2011-2012 Fiscal Year Audits of District School Boards.pdf (539 KB) 6. Committee and Staff Reports Subject : 6.4 Update on DoDEA Grant, presented by Kaye McKinley Meeting : Nov 7, 2013 - Workshop Meeting Type : Information, Presentation Public Content Information about DoDEA grant for 2013-2014 school year. File Attachments DoDEA Grant 10-13.pdf (757 KB) 6. Committee and Staff Reports Subject : 6.5 Update on District EOC Process, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and Steve Horton, High School Director. Meeting : Nov 7, 2013 - Workshop Meeting Type : Report Public Content Mr. Chambers and Mr. Horton will update the Board Members on the where we are at as a District on the District EOC process. File Attachments EOC REVIEW.pdf (481 KB) 6. Committee and Staff Reports Subject :  6.6 Laurel Hill iPAD Review, presented by Eric Mitchell, Director, MIS/Instructional Technology Meeting : Nov 7, 2013 - Workshop Meeting Type : Report File Attachments Laurel Hill iPad Review.pdf (1,198 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of October 28, 2013, as recommended by the Superintendent for approval. Meeting :  Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Regular Meeting of October 28, 2013, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 10-28-2013 Meeting DRAFT.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for iPads in the amount of $8,378.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,378.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action :  Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for iPads in the amount of $8,378.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for iPads in the amount of $8,378.00. File Attachments Bruner MS iPad Quote.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Bruner Middle School for student desks and chairs in the amount of $3,907.95, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,907.95 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital  Outlay Funds to Bruner Middle School for student desks and chairs in the amount of $3,907.95. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for student desks and chairs in the amount of $3,907.95. File Attachments Bruner MS Desk & Chair Quote.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for revision of School Board Policy 12-11 Student Transportation in Private Vehicles, presented by Jim Palmer, Program Director for Risk Management, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 12-11 Student Transportation in Private Vehicles. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 12-11 Student Transportation in Private Vehicles. The revisions to the policy will update the insurance requirements of each driver who will be transporting students in his/her private vehicle for educational trips and school-sponsored or school-related events. File Attachments 12-11 Student Transportation in Private Vehicles-Redlined.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2013 Absolute Date : Nov 12, 2013 Fiscal Impact : Yes Dollar Amount : $6,850.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - November 12, 2013.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-12-13.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register for September 2013 and Accounts Payable Warrant Register for October 2013, totaling $23,417,421.94; and Bank Transfers for October 2013 totaling $11,350,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,417,421.94 and Bank Transfers in the amount of $11,350,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for September 2013 and Accounts Payable Warrant Register for October 2013, totaling $23,417,421.94; and Bank Transfers for October 2013 totaling $11,350,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Oct 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Okaloosa County School District Proposed 2014-2015  School Year Calendar, presented by Ryan Gore, Program Director of Information Systems, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2013 Absolute Date : Nov 12, 2013 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve the proposed Okaloosa County School District 2014-2015 school year calendar. Public Content School District of Okaloosa County, 2014-2015 Proposed School Calendar. File Attachments 2014-2015 Proposed School Calendar.pdf (443 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ESOL Endorsement Add- On Program (Revised), presented by Denise Vinson, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting :  Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the revised ESOL Endorsement Add-On Program. Public Content Annually, the ESOL Endorsement Add-On Program is reviewed for accuracy with state standards and requirements of coursework. This program has been revised to meet the state guidelines and expectations for the district’s ESOL Endorsement Add-On Program, and is submitted to the board for approval. File Attachments OKALOOSA ESOL Endorsement Add-On Plan rev 2013.pdf (503 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Educational Partnership Agreement (EPA) between the School Board of OKaloosa County and the Department of Air Force, 96th Test Wing, Eglin Air Force Base, presented by Arden Farley, Equity Program Director, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Educational Partnership Agreement (EPA) between the School Board of OKaloosa County and the Department of Air Force, 96th Test Wing, Eglin Air Force Base, for militay personnel to promote STEMM for students in grades K-12. Public Content This program is designed to provide students in grades 10-12, the opportunity to work closely in a field of their liking with professional men and women assigned to Eglin Air Force Base. Students will assigned to the fields closest to their interest such as the hospital, Wright Laboratory, etc., for one hour per month. Students will also spend a portion of the hour (15 minutes) in a classroom-like setting with a mentor. File Attachments 96TW EPA Final.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Joan Pickard, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, effective September 1, 2013 through August 31, 2014. Public Content This agreement is to meet Title I requirements in section 1120 B(b) of the Elementary and Secondary Education Act Legislation. The agreement provides coordination in communication about incoming Head Start students to OCSD Kindergarten and the students' parents and Head Start teachers. File Attachments Head Start Agreement.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Deleted - School Advisory Council Membership, presented by Debbie Davis, Specialist, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve School Adivsory Council Membership. Public Content School Advisory Councils are required to submit their membership annually and have it board approved. File Attachments 2013 2014 SAC Membership Documentation (Central Zone).pdf (5,378 KB) 2013 2014 SAC Membership Documentation (South Zone).pdf (5,636 KB) 2013 2014 SAC Membership Documentation (North Zone).pdf (5,024 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: 12-TR-86 Motorola Two-Way Mobile Radios With Installation and Two-Way Portable Radios, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Tag-On Bid 12-TR-86 Motorola Two-Way Mobile Radios With Installation and Two-Way Portable Radios through School District of Clay County. Bid will be used to purchase mobile and portable radios used District-wide on an as needed basis. The vendors are Austin Communications and First Communications.The  contract period is April 19, 2013 through April 16, 2015. Public Content Request approval of Tag-On Bid 12-TR-86 Motorola Two-Way Mobile Radios With Installation and Two-Way Portable Radios through School District of Clay County. Bid will be used to purchase mobile and portable radios used District-wide on an as needed basis. The vendors are Austin Communications and First Communications. The contract period is April 19, 2013 through April 16, 2015. A copy of the approved documents is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 12-TR-86.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract Modification Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Modification  Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, between The School Board of Okaloosa County, FL and The Hiller Companies, Inc. The bid was originally awarded on May 9, 2011 to Koorsen Fire & Security, Inc. The Hiller Companies, Inc. acquired Koorsen Fire & Security, Inc. in September 2013. The Hiller Companies, Inc. agrees to be bound by all terms, pricing and conditions contained in the original proposal submitted for RFB 11-B10 by Koorsen Fire & Security, Inc., and assumes the obligations and responsibilities of Koorsen Fire & Security, Inc., under the agreement. Public Content Request approval of the Contract Modification Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, between The School Board of Okaloosa County, FL and The Hiller Companies, Inc. The bid was originally awarded on May 9, 2011 to Koorsen Fire & Security, Inc. The Hiller Companies, Inc. acquired Koorsen Fire & Security, Inc. in September 2013. The Hiller Companies, Inc. agrees to be bound by all terms, pricing and conditions contained in the original proposal submitted for RFB 11-B10 by Koorsen Fire & Security, Inc., and assumes the obligations and responsibilities of Koorsen Fire & Security, Inc., under the agreement. A copy of the Agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB 11-B10-Contract Modification Agreement.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $166,979.40 Budgeted : Yes Budget Source : Per funds raised and received in account. Finance will assign project number. Recommended Action : Motion to approve the committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center- Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. Public Content Request approval of the committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. A copy of the tabulation and recommendation is attached. For additional information, please contact Bill Smith, Director of Facilities at (850) 689-7158. File Attachments ITB_14-03.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Participation Agreement between BA Merchant Services and Bank of America, N.A and the School Board of Okaloosa County for credit card machine renewal, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve agreement between BA Merchant Service  and Bank of America, N.A and the School Board of Okaloosa County for renewal of credit card machine. Public Content This is the renewal for the credit card machine used in Fingerprinting. Merchant will provide BA with updated business and financial information concerning Merchant, including evidence of required licenses and other information and documents BA mat reasonably request from time to time. All material marked "confidential" which BA receives from Merchant will be used on by BA or Card Organizations in performing services under this Agreement or related services and reporting. File Attachments BAMS Service Contract addendum 10-2013.pdf (4,063 KB) DOCUMENT 3.pdf (8,266 KB) BAMS Service Contract 10-2013.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Human Resource Department budget Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3,000.00 per year, effective January 1, 2014 through December 31, 2014. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2014 through December 31, 2014. File Attachments EAP Services Contract (2014).pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Erika Craigo, Shalimar Elementary, 22.5 hours Trouretha Henry, Walker Elementary, 7.5 hours Margaret Manger, Shoal River Middle School, 2.0 hours Gloria Simmons, Custodial Services, 75.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Seperation Doc 11-12-2013.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.22 Personnel recommendations, preented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of people who have been hired as substitutes or who have been hired or transferred in the instructional and educational support positions. File Attachments Substitute New Hires Board Report 11-12-2013.pdf (35 KB) November 12 2013 Instructional Board Report.pdf (38 KB) November 12 2013 ED Support Board Report.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Request for an allocation of an additional principal, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,550.00 Budgeted : No Budget Source : District Reserve Funds Recommended Action : Motion to approve the allocation for an additional principal position. Public Content The intent for the additional allocation for an additional principal is to work directly on two issues. The first responsibility will be to create and conduct training for our current administrators on the school administration evaluation process. The other responsibility will be to create and facilitate a new aspiring principal program to enhance the current pool of administrative applicants. The thought for this position is at least for the remainder of the 2013-2014 school year and may be extended beyond if it would be productive to continue the program beyond this school year. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employee Terminations, presented by Michael Foxworthy, Chief Officer for Human Resource, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of employees. Public Content Termination of employee 119950 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Request to advertise a public hearing for the adoption of the job description of Water Treatment and Cooling Tower Maintainer, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a public hearing for adoption of the job description of Water Treatment and Cooling Tower Maintainer. Public Content Approval is being requested to advertise a public hearing for adoption of the job description, Water Treatment and Cooling Tower Maintainer. Mr. Steve Bolton, Program Director of Maintenance, is requesting the new job description. However, this is not a request for an additional position. Mr. Bolton is looking ahead at future retirement and believes the attached job description more accurately depicts what a current position is responsible for rather than the job description, Plumber I. For future replacement of this position Mr. Bolton would like to advertise the position under the new requested job description, Water Treatment and Cooling Tower Maintainer, instead of advertising for a Plumber I. This request is not for an additional position but rather to convert a Plumber I position to a Water Treatment and Cooling Tower Maintainer position. The pay for both positions is based on a pay grade D of the Educational Support Salary Schedule. Therefore, the financial impact of this request is intended to be budget neutral. File Attachments Water Treatment and Cooling Tower Maintainer.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Request approval to advertise a public hearing for adoption of the job description of Specialist, Equity Coordinator, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a public hearing for adoption of the job description of Specialist, Equity Coordinator. Public Content Approval is being requested to advertise a public hearing for adoption of the job description, Specialist, Equity Coordinator. This request is estimated to yield a net cost savings of $10,075. The incumbent in the Program Director-Equity position will be retiring in fiscal year 2013-2014; as a result the District is proposing to restructure the position and its assigned duties which will necessitate a new position classification from Program Director-Equity to Specialist-Equity Coordinator. File Attachments Specialist - Equity Coordinator.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 12, 2013 Absolute Date : Nov 12, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 7, 2013 - Workshop Meeting Type : Action 12. Attorney's Business Subject : 12.1 Review of School Board Policies Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the School Board Attorney and district staff to complete a comprehensive review and update of the School Board Policy manual. Public Content The last comprehensive review of the Board's Policy manual was completed in 1999-2000. Since that time we have made on-going changes to specific policies as legislative changes are adopted and as otherwise directed by the Board. This process will involve having all district departments participate in a complete review and update of all policies in the manual to be coordinated by the School Board Attorney and Board staff. 12. Attorney's Business Subject : 12.2 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 7, 2013 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters  addressed by the Superintendent Meeting : Nov 7, 2013 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip requests approved by the Superintendent Meeting : Nov 7, 2013 - Workshop Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments Out of State Student Trips meeting 11.12.13.pdf (28 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Nov 7, 2013 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Required Local Effort Millage Rate of 5.3030 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Required Local Effort Millage rate of $5.3030 mills. 15. Public Hearing - 6:15 p.m. Subject : 15.2 Prior Period Funding Adjustment of 0.0000 mills, presened by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Prior Period Funding Adjustment of 0.0000 mills. 15. Public Hearing - 6:15 p.m. Subject : 15.3 Discretionary Operating Millage Rate of 0.7480 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Basic Discretionary Operating Millage rate of 0.7480 mills. 15. Public Hearing - 6:15 p.m. Subject : 15.4 Capital Outlay Millage Rate of 1.5000 mills, presented by Rita Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Capital Outlay millage rate of 1.5000 mills. 15. Public Hearing - 6:15 p.m. Subject : 15.5 Total Millage Levy of 7.5510 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the total millage rate of 7.5510 mills. 15. Public Hearing - 6:15 p.m. Subject : 15.6 Resolution 13-10 Adopting the Millage Rates for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 13-10 Adopting the Millage Rates for Fiscal Year 2013-2014. File Attachments Resolution 13-10 - FINAL MILLAGE - 11-9-13.pdf (14 KB) 15. Public Hearing - 6:15 p.m. Subject : 15.7 Okaloosa County School District Budget, General Fund, in the amount of  $288,428,943.75 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, General Fund, in the amount of $288,428,943.75 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.8 Okaloosa County School District Budget, Debt Service Fund, in the amount of $9,123,474.08 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, Debt Service Fund, in the amount of $9,123,474.08 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.9 Okaloosa County School District Budget, Capital Project Funds, in the amount of $27,172,041.49 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, Capital Project Funds, in the amount of $27,172,041.49 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.10 Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, in the amount of $19,762,303.46 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, in the amount of $19,762,303.46 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.11 Okaloosa County School District Budget, Special Revenue Funds-Food Service, in the amount of $12,370,245.10 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Food Service, in the amount of $12,370,245.10 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.12 Okaloosa County School District Budget, Special Revenue Funds-RTTT, in the amount of $736,163.68 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-RTTT, in the amount of $736,163.68 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.13 Okaloosa County School District Budget in the amount of $357,593,171.26 for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget in the amount of $357,593,171.26 for Fiscal Year 2013-2014. 15. Public Hearing - 6:15 p.m. Subject : 15.14 Resolution 13-11 Adopting the Okaloosa County School District Budget for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 13-11 Adopting the Okaloosa County School District Budget for Fiscal Year 2013-2014. File Attachments TRIM Resolution 13-11 - Final Budget -11-9-13.pdf (26 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Nov 7, 2013 - Workshop Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Nov 7, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on November 7, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Nov 7, 2013 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Nov 7, 2013 - Workshop Meeting Type : Information Public Content Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 12, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of the proposed millage rate and budget for 2013-2014. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this Meeting because of a disability or physical impairment should contact the Superintendent at the School Board Administration Building at (850) 833-3110, prior to this Meeting.