Okaloosa County BOCC — April 21, 2015 — Backup Documentation — reading text

Zan Fedorak From: John Vaughn Sent: Tuesday, April 14, 2015 7:51 AM To: Zan Fedorak Cc: Elliot Kampert; Sunnie Estes Subject: RE: Trolleys Zan, Fleetco has done a thorough job of finding damages that could not be seen before the vehicles were disassembled. If putting these trolleys back in safe and dependable operation remains our goal these once hidden damages must be addressed. John Vaughn Fleet Operations Director Okaloosa County Board of County Commissioners (850)689-5775 “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.” From: Zan Fedorak Sent: Tuesday, April 14, 2015 7:09 AM To: John Vaughn Cc: Elliot Kampert; Sunnie Estes Subject: FW: Trolleys Good Morning John, Mr. Briscione with FleetCo has found additional damage that must be addressed with the trolley refurbishment. He has sent pictures and revised pricing. Would you please review the information he has submitted? Thanks Zan From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 3:35 PM To: Zan Fedorak Subject: FW: Trolleys Please see attached. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 1:13 PM To: 'Elliot Kampert' Cc: jvaughn@co.okaloosa.fl.us Subject: RE: Trolleys Please see attached letter and pictures. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com From: Elliot Kampert [mailto:ekampert@co.okaloosa.fl.us] Sent: Thursday, April 09, 2015 10:26 AM To: John Briscione; John Vaughn Cc: Janet Willis Subject: RE: Trolleys Mr. Briscione, To start the conversation, could you please provide an estimate of the total cost of rehabilitating both trolleys. We understand that some of the damage would not have been apparent during the pre-bid inspection, however, we use grant funds for work such as this, and the funds are not unlimited. We will have to develop some form of prioritization based on safety. As|am not a vehicle expert, | will really heavily on your expertise and Mr. Vaughn’s expertise and guidance. So, to begin the conversation, could you please provide a revised total cost estimate. Thanks you very much, Elliot Elliot L. Kampert, AICP; Director Okaloosa County Growth Management Department 1804 Lewis Turner Blvd Suite 200 Ft Walton Beach, FL 32547 850-651-7180 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 6:59 AM To: Elliot Kampert; John Vaughn Subject: Trolleys Please we need to have some discussion on how to handle this hidden damage. In removing the roof we found the plywood under the roof skin rotted. Also some pictures of the understructure previously reported. I'm sure the roof on #100 is the same as the leaks on it were worse. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com Zan Fedorak From: Elliot Kampert Sent: Tuesday, April 14, 2015 11:25 AM To: Zan Fedorak Cc: Janet Willis Subject: RE: Trolleys Zan, On February 3, 2015, the BCC approved Agenda Item 3785 allowing the transfer of $200,000 of FTA grant funds into the appropriate Activity Line Item for vehicle repairs. | have reviewed the information provided by Fleetco (the successful bidder on the trolley rehabilitation project), and concur that the additional repairs identified (which would not have been visible prior to disassembly of the vehicles) needs to be completed. | have no objection to the proposed use of the transferred funds or costs identified. Please let me know if you have any further questions. Thanks, Elliot From: Zan Fedorak Sent: Tuesday, April 14, 2015 11:18 AM To: Elliot Kampert Subject: FW: Trolleys Elliot, Would you please verify for me that these additional charges are in accordance with your grant funding? Thanks Zan From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 3:35 PM To: Zan Fedorak Subject: FW: Trolleys Please see attached. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 1:13 PM To: 'Elliot Kampert' Cc: jvaughn@co.okaloosa.fl.us Subject: RE: Trolleys Please see attached letter and pictures. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com From: Elliot Kampert [mailto:ekampert@co.okaloosa.fl.us] Sent: Thursday, April 09, 2015 10:26 AM To: John Briscione; John Vaughn Cc: Janet Willis Subject: RE: Trolleys Mr. Briscione, To start the conversation, could you please provide an estimate of the total cost of rehabilitating both trolleys. We understand that some of the damage would not have been apparent during the pre-bid inspection, however, we use grant funds for work such as this, and the funds are not unlimited. We will have to develop some form of prioritization based on safety. As | am not a vehicle expert, | will really heavily on your expertise and Mr. Vaughn’s expertise and guidance. So, to begin the conversation, could you please provide a revised total cost estimate. Thanks you very much, Elliot Elliot L. Kampert, AICP; Director Okaloosa County Growth Management Department 1804 Lewis Turner Blvd Suite 200 Ft Walton Beach, FL 32547 850-651-7180 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure From: John Briscione [mailto:johnbris@fleetco-specialty.com] Sent: Thursday, April 09, 2015 6:59 AM To: Elliot Kampert; John Vaughn Subject: Trolleys Please we need to have some discussion on how to handle this hidden damage. In removing the roof we found the plywood under the roof skin rotted. Also some pictures of the understructure previously reported. I'm sure the roof on #100 is the same as the leaks on it were worse. FLEETCO John Briscione Fleetco / Specialty Vehicles SE Inc. 685 Broad Street Pensacola, FL 32534 850-477-7645 * Toll Free 800-335-3287 Fax 850-478-6891 * Cell 850-232-1867 Visit Our Website - www.fleetco-specialty.com