Okaloosa County School Board — Workshop Meeting, December 8, 2016 — reading text

Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-12-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Fiscal Impact : Yes Dollar Amount : $67,843.80 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-12-12.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for October 2016, totaling $24,583,219.92; and Bank Transfers for October 2016, totaling $10,210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,583,219.92  and Bank Transfers in the amount of $10,210,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2016, totaling $24,583,219.92; and Bank Transfers for October 2016, totaling $10,210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 04 - MIS 3478 - Warrant Register - October 2016.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $157,617.00 Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the purchase of 450 Dell Chromebooks from Dell in the amount of $157,617.00. Public Content Request approval to purchase 450 Chromebooks from Dell in the amount of $157,617.00 through the State of Florida Alternate Contract #43211500- WSCA-15-ACS. Funding will be paid from General Funds, Project 5150 Digital Classrooms. A copy of the quote is attached. This is part of the Digital Classroom Plan (DCP) that the Board approved earlier this year. This is funding from DCP funds and will be used to increase the numbers of computer at schools to assist with testing starting in February. The DCP includes both purchase and support costs (3 years) for those Chromebooks. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology at (850) 689-7153. File Attachments DELL QUOTE.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,480.78 Budgeted : Yes Budget Source :  General Funds, Project 0132, VPK - Year Long Program Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount of $36,480.78. Public Content Request approval for Southside Primary School to purchase playground equipment from Playmore Recreational Products & Services in the amount of $36,480.78. The purchase is made through Tag-On Bid 16-0025-MR School District of Manatee County, FL. Funding will be paid from General Funds, Project 0132 VPK - Year Long Program. A copy of the quote is attached. For additional information, please contact Deborah Haan, Principal, Southside Primary School at (850) 689-7211. File Attachments PLAYMORE QUOTE.pdf (369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Over $25,000: Dell-Ruckel Middle School, presented by Vince Windham, Program Director, Purchasing, recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 1345, Technology Equip - Board, and General Funds Recommended Action : Motion to approve the purchase of 97 Chromebooks, hardware and software from Dell, in the amount of $35,353.59 for Ruckel Middle School. Public Content Request approval of the purchase of 97 Chromebooks, hardware and software from Dell in the amount of $35,353.59 for Ruckel Middle School. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be split, $10,000 will be paid from Capital Funds, Project 1345,Technology Equip and $25,353.59 from General Funds. A copy of the quote is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments DELL QUOTE - RUCKEL.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all