Okaloosa County School Board — Workshop Meeting, December 8, 2016

Thursday, December 8, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 8, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 8, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted at the request of the presenter, Item 4.1 - Ted Corcoran, President/CEO, Greater Fort Walton Beach Chamber of Commerce 4. Visitors Subject : 4.1 Deleted - (Workshop Only)- Ted Corcoran, President/CEO, Greater Fort Walton Beach Chamber of Commerce - Fort Walton Beach Chamber of Commerce offer to assist with optional funding sources for school district Meeting : Dec 8, 2016 - Workshop Meeting Type : Information File Attachments Ted Corcoron-Request to Speak.pdf (171 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of October 27 – November 16, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 8, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 27 – November 16, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 27 - Nov 16.pdf (137 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of October 27 – November 16, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 8, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 27 – November 16, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 27 - Nov 16.pdf (128 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Transportation Update, presented by Nick  Kootsourdis, Assistant Superintendent of Operations. Meeting : Dec 8, 2016 - Workshop Meeting Type : Information File Attachments Routing Software.pdf (233 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Proposed Capital Improvement Projects, presented by Nick Kootsouradis, Assistant Superintendent, Operations Meeting : Dec 8, 2016 - Workshop Meeting Type : Information File Attachments Half Cent Sales Tax.pdf (804 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of November 10, 2016; Minutes of the Workshop Meeting of November 10, 2016; Minutes of the Regular Meeting of November 14, 2016; Minutes of the Special Meeting of November 16, 2016; Minutes of the Organizational Meeting of November 22, 2016, recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of November 10, 2016; Minutes of the Workshop Meeting of November 10, 2016; Minutes of the Regular Meeting of November 14, 2016; Minutes of the Special Meeting of November 16, 2016; Minutes of the Organizational Meeting of November 22, 2016, recommended by the Superintendent for approval. File Attachments 11-10-2016 Workshop DRAFT.pdf (173 KB) 11-14-2016 Meeting DRAFT.pdf (182 KB) 11-16-2016 Sp Meeting DRAFT.pdf (134 KB) 11-22-2016 Organiz Meeting DRAFT.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #2 - Fiscal Year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $230,249.55 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2016: General Fund $ 113,110.02 Debt Service Funds 0.00 Capital Projects Funds 6,038.80 Other Special Revenue Funds - Federal 111,100.73  Other Special Revenue Funds - Food Service 0.00 Total - All Funds $230,249.55 File Attachments !BA 02 - Oct 2016.pdf (1,477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for October 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2016 Public Content The financial statement for the month ending October 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Oct 2016.pdf (686 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-12-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Fiscal Impact : Yes Dollar Amount : $67,843.80 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-12-12.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for October 2016, totaling $24,583,219.92; and Bank Transfers for October 2016, totaling $10,210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,583,219.92  and Bank Transfers in the amount of $10,210,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2016, totaling $24,583,219.92; and Bank Transfers for October 2016, totaling $10,210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 04 - MIS 3478 - Warrant Register - October 2016.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $157,617.00 Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the purchase of 450 Dell Chromebooks from Dell in the amount of $157,617.00. Public Content Request approval to purchase 450 Chromebooks from Dell in the amount of $157,617.00 through the State of Florida Alternate Contract #43211500- WSCA-15-ACS. Funding will be paid from General Funds, Project 5150 Digital Classrooms. A copy of the quote is attached. This is part of the Digital Classroom Plan (DCP) that the Board approved earlier this year. This is funding from DCP funds and will be used to increase the numbers of computer at schools to assist with testing starting in February. The DCP includes both purchase and support costs (3 years) for those Chromebooks. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology at (850) 689-7153. File Attachments DELL QUOTE.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,480.78 Budgeted : Yes Budget Source :  General Funds, Project 0132, VPK - Year Long Program Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount of $36,480.78. Public Content Request approval for Southside Primary School to purchase playground equipment from Playmore Recreational Products & Services in the amount of $36,480.78. The purchase is made through Tag-On Bid 16-0025-MR School District of Manatee County, FL. Funding will be paid from General Funds, Project 0132 VPK - Year Long Program. A copy of the quote is attached. For additional information, please contact Deborah Haan, Principal, Southside Primary School at (850) 689-7211. File Attachments PLAYMORE QUOTE.pdf (369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Over $25,000: Dell-Ruckel Middle School, presented by Vince Windham, Program Director, Purchasing, recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 1345, Technology Equip - Board, and General Funds Recommended Action : Motion to approve the purchase of 97 Chromebooks, hardware and software from Dell, in the amount of $35,353.59 for Ruckel Middle School. Public Content Request approval of the purchase of 97 Chromebooks, hardware and software from Dell in the amount of $35,353.59 for Ruckel Middle School. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be split, $10,000 will be paid from Capital Funds, Project 1345,Technology Equip and $25,353.59 from General Funds. A copy of the quote is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments DELL QUOTE - RUCKEL.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,203.00 Budgeted : Yes Budget Source : General Funds, Project 3009- Instructional Tech Software Recommended Action : Motion to approve the exempted purchase of subscription software from EBSCO in the amount of $38,203.00. Public Content Request approval of the exempted purchase of subscription software from EBSCO in the amount of $38,203. The software provides students access to research databases, full text and eBooks for libraries. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from general funds, project 3009 Instruction Tech Software. The contract is effective February 1, 2017 through January 31, 2018 and a copy of the quote is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7142. File Attachments EBSCO QUOTE.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: B&H Photo- Video-Pro Audio, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,768.80 Budgeted : Yes Budget Source : General Funds, Project 6160 Lottery - School Recognition Recommended Action : Motion to approve Crestview High School's purchase of equipment from B&H Photo- Video-Pro Audio in the amount of $37,768.80. Public Content Request approval for Crestview High School to purchase equipment in the amount of $37,768.80 from B&H Photo-Video-Pro Audio. Equipment purchased through TCPN #R160901. Funds will be paid from General Funds, Project 6160 Lottery - School Recognition. A copy of the quote is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments B&H QUOTE.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Second Amendment to Athletic Training Agreement between Baptist Hospital, Inc. and the School Board of Okaloosa County, presented by Andy Johnson, Specialist,  Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Second Amendment to the Athletic Training Agreement between Baptist Hospital, Inc. and the School Board of Okaloosa County, effective January 1, 2017 through July 24, 2017. Public Content This an amendment to the Athletic Training Agreement made between Baptist Hospital, inc. and the School Board of Okaloosa County, Florida that was entered into on July 1, 2014. This amendment provides for all athletic training services to be delivered by Baptist Hospital, Inc. This agreement will provide for the uniformity of athletic training services throughout the school district. File Attachments SECOND AMMENDMENT TO ATHLETIC TRAINING AGREEMENT.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Florida Safe Schools Assessment Report, presented by Andy Johnson, Specialist, Safe Schools, Athletics and  Health, recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Fiscal Impact : No Recommended Action : Motion to approve the Florida Safe Schools Assessment Report that will be submitted to the Florida Department of Education. Public Content The Florida Safe Schools Report is a self assessment of the Okaloosa County School District's safety and security best practices. This annual report assesses safety policies and procedures currently in place within multiple departments of the School District. File Attachments Florida Safe Schools Assessment Report 2016.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Supertintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of the attached courses for the 2016-2017 school year. Public Content 2016-2017 Request to Adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments AP Latin.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Request to advertise a Public Hearing for adoption of new School Board Policy 4-48 Controlled Open Enrollment, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize advertisement of a Public Hearing for adoption of new School Board Policy 4-48, Controlled Open Enrollment. Public Content Approval is being requested to advertise a public hearing for adoption of a new School Board Policy related to the District's Controlled Enrollment Plan, pursuant to §1002.31, Florida Statutes. The proposed new School Board policy would provide procedures by which parents/legal guardians residing in any school district in the State of Florida may select schools from a list identified by the School Board of Okaloosa County as having available seats based upon published guidelines. The document attached "Controlled Open Enrollment School Capacity Report 2017-2018 is for the Board's review and discussion only. File Attachments 4-48 Controlled Open Enrollment DRAFT 12-12-16.pdf (170 KB) Revised - Controlled Open Enrollment Board Presentation - 20161208.pdf (4,008 KB) Controlled Open Enrollment School Capacity Report 2017-2018.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to advertise a public hearing for revision of School Board Policy 04-03 Admission of Out-of-County  Students, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 04-03 Admission of Out-of-County Students. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 04-03 Admission of Out-of-County Students. The revisions to the policy will update the admission of out-of-county students to attend school in Okaloosa County, in order to comply with the provisions of §1002.31, Florida Statutes, requiring the School District to implement a Controlled Open Enrollment Plan. File Attachments 04-03 Admission of Out-of-County Students - REDLINED.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a Public Hearing for revision of School Board Policy 09-07 Leave and Temporary Duty Elsewhere, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended  by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 09-07 Leave and Temporary Duty Elsewhere. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 9-07 Leave and Temporary Duty Elsewhere. The proposed amendments to the current rule would provide revision in the timeframe for the commencement of leave accrual for employees under this policy at the time of this revision. File Attachments 09-07 Leave and Temporary Duty Elsewhere-REDLINED.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting :  Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3000 per year, effective January 1, 2017 through December 31, 2017. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2017 through December 31, 2017. File Attachments Untitled.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 12, 2016 Absolute Date : Dec 12, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments December 12, 2016 Instructional Board Report.pdf (110 KB) December 12, 2016 Ed Support Board Report.pdf (126 KB) BOARD REPORT NOVEMEBER 30, 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Jan Butler, Silver Sands, 6.75 hours Deloris Cox, Silver Sands, 30.00 hours Tara Mitchell, Shoal River, 19.50 hours Karen Osborn, Kenwood, 15.00 hours Amy Taylor, Silver Sands, 7.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONDEC12TH2016.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 8, 2016 - Workshop Meeting Type : Action 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 8, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Dec 8, 2016 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 12-12-2016 Student Trip Requests.pdf (7,242 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 8, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Dec 8, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Dec 8, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearings Meeting : Dec 8, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on December 8, 2016, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Dec 8, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on December 8, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 8, 2016 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 8, 2016, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. File Attachments 11-14-2016 DRAFT Minutes of Leasing Corp Special Meeting.pdf (12 KB) 12-10-2015 Leasing Corp Meeting Minutes.pdf (88 KB) 12-8-2016 Leasing Corp Meeting AGENDA.pdf (6 KB) 12-8-2016 Leasing Corp Annual Meeting NOTICE.pdf (5 KB) 16. Public Notices Subject : 16.4 Public Notice Meeting : Dec 8, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.