Okaloosa County BOCC — August 6, 2015 — Fleet Department--presentation-REV02 — reading text

Fiscal Year 2016  Fleet Repair & Maintenance Costs $2,000,000.00 $1,500,000.00 $1,000,000.00 Fleet Repair & Maintenance Costs $500,000.00 $- 2008 2009 2010 2011 2012 2013 2014 Projected 2015  VEHICLE FLEET SIZE: 369 Vehicles  AVERAGE BCC VEHICLE: 2004 with 114,000 miles  OVER 150,000 MILES: 101 Vehicles  OVER 200,000 MILES: 30 Vehicles  BUILT BEFORE 2000: 61 Vehicles  ACCOMPLISHMENTS:  Managed combined county/agency fleet that drives 5.8 million miles per year  Processed 55,378 fuel transactions for 1,028,898 total gallons  Completed 6,732 shop work orders.  Kept average percent of fleet out-of-service at 2.6%  OBJECTIVES:  Keep an aging fleet functional  Maintain percent of fleet down at around 2.2%  Reduce operating costs with infusion of new equipment.  Actual Estimated Proposed Performance Measures FY14 FY15 FY16 Staff Size 20 21 21 Input All Non-Fuel Expenditures (includes salaries & benefits) $2,567,838 $2,601,413 $2,618,631 Fuel and Fuel Tax Expenditures $3,282,472 $2,511,710 $2,978,369 Total Work Orders 6,732 6,556 6,500 Output PM Work Orders 1,202 1,200 1,200 Percent of PM Orders to Total Work Orders 18% 18% 18% Efficiency Average Percent of Fleet Down 2.6% 2.2% 2.1% Percent of Maintenance Revenue from BCC Vehicles and 87% 86% 85% Equipment Effectiveness Maintenance Revenue from Agencies $288,266 $308,733 $330,662 BCC Miles Driven 4,338,229 4,349,000 4,376,953  Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $1,104,282 $1,213,221 $1,288,436 $1,315,494 $27,058 2.1% Operating $4,744,766 $4,632,089 $4,892,549 $4,163,986 -$728,563 -14.9% Expenses Capital Outlay $0 $5,000 $113,000 $117,520 $4,520 4.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $5,849,048 $5,850,310 $6,293,985 $5,597,000 -$696,985 -11.1%  FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $889,899 $940,590 $955,706 $15,116 1.6% 20 BENEFITS $336,336 $347,846 $371,419 $23,573 6.8% 41 COMMUNICATIONS SERVICES $6,600 $5,000 $5,000 $0 0% 42 FREIGHT & POSTAGE $150 $600 $300 -$300 -50.0% 43 UTILITY SERVICES $6,000 $6,000 $6,000 $0 0% 45 RISK MANAGEMENT ALLOCATION $38,455 $42,845 $36,492 -$6,353 -14.8% 46 REPAIR & MAINTENANCE $245,214 $187,200 $193,200 $6,000 3.2% 49 MISCELLANEOUS CHARGES $10,900 $11,100 $9,840 -$1,260 -11.4% 51 OFFICE SUPPLIES $3,400 $4,000 $4,000 $0 0% 52 OPERATING SUPPLIES $4,587,281 $4,631,304 $3,892,903 -$738,401 -15.9% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $3,000 $3,000 $3,120 $120 4.0% 55 TRAINING & EDUCATION EXPENSES $1,500 $1,500 $1,500 $0 0% 60 CAPITAL OUTLAY $0 $113,000 $117,520 $4,520 4.0% TOTAL $6,128,735 $6,293,985 $5,597,000 -$696,985 -11.1%