Okaloosa County BOCC — December 16, 2014 — reading text

S BEULAH ST Legend : MU C-3 R-1 INST 1 Mile Zoning Map R-2 MHP Packet Pg. 15 Packet Pg. 16 Packet Pg. 17 Packet Pg. 18 Packet Pg. 19 Packet Pg. 20  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ben Anderson - Okaloosa County Tax Collector SUBJECT: Visitor -Ben Anderson Tax Collector STATEMENT OF ISSUE: Tax Collector to discuss option for a new County-owned facility for the Tax Collector in Niceville. BACKGROUND: The Tax Collector previously addressed the Board on August 19th and October 21, 2014 about options for a new County-owned facility for the Tax Collector in Niceville. Packet Pg. 21 From: Jerry Thornton To: Roland Sims Subject: Change to the Okaloosa Board of County Commissioner"s Meeting, 2 Dec 14 Date: Wednesday, November 26, 2014 10:43:00 AM Mr. Sims, Respectfully request you remove Mr. Anderson (OCTC) from the BCC Meeting on 2 Dec 14, and add him to the BCC Meeting on 16 Dec 14. The subject will remain the same; discuss the relocation of the OCTC’s Niceville Branch Office. Please let me know if you have any questions I hope you and your family have a great Thanksgiving. Respectfully, Jerry C. Thornton, Jr. Director of Community Relations and Special Projects Okaloosa County Tax Collector 73 Eglin Parkway NE, Suite 111 Ft Walton Beach, FL 32548-4488 Office: (850) 609-3507 JThornton@OkaloosaTax.com From: Jerry Thornton Sent: Tuesday, November 18, 2014 4:35 PM To: 'rosims@co.okaloosa.fl.us' Subject: Okaloosa Board of County Commissioner's Meeting, 2 Dec 14 Mr. Sims, On behalf of the Okaloosa County Tax Collector (OCTC), respectfully request the Honorable Ben Anderson be added to the agenda for the Board of County Commissioner’s Meeting on 2 Dec 14. He would like to discuss the relocation of the OCTC’s Niceville Branch Office. Please let me know if you require any further information. Respectfully, Jerry C. Thornton, Jr. Director of Community Relations and Special Projects Okaloosa County Tax Collector 73 Eglin Parkway NE, Suite 111 Ft Walton Beach, FL 32548-4488 Office: (850) 609-3507 JThornton@OkaloosaTax.com Packet Pg. 22 Any e-mail or attachment sent to or received from this e-mail address may be considered a "public record" as defined by Chapter 119, Florida statutes and is subject to disclosure as a public record in absence of an exemption established by law. Packet Pg. 23  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Councilman Nick Chubb - Cinco Bayou - Okaloosa League of Cities SUBJECT: Visitor - Okaloosa League of Cities Representative from the Okaloosa League of Cities to discuss the establishment of a County-City staff work group to coordinate on issues of importance to Okaloosa County and local municipalities such as transit, transportation, stormwater and homelessness. About the Okaloosa League of Cities, Inc. - The Okaloosa League of Cities is the united voice for Florida’s municipal governments. Its goals are to serve the needs of Florida's cities and promote local self-government. The League was founded on the belief that local self-government is the keystone of American democracy. Packet Pg. 24  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: TSA Contract Closeout Modification at VPS DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the attached modification amendment de-obligating unspent funding for the Northwest Florida Regional Airport’s (VPS) Baggage Handling and Inspection System. BACKGROUND: TSA issued an Other Transaction Agreement (OTA) for the design of an upgrade/replacement of the Airport's baggage handling and inspection system in the amount of $259,560.00. The Board approved the original grant agreement for design on September 18, 2012. The design has been completed and all invoices paid and reimbursed 100% to the County. The amount paid was $234,476.00 leaving $25,084.00 un-obligated, This modification amends the contract amount to the amount paid, and closes the agreement. Based on this design, another OTA has been issued for the construction in the amount of $4.3 million. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Airport Staff recommends approval of the attached modification amendment to the agreement and signature by the Chairman. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 25 Packet Pg. 26 Packet Pg. 27  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: TSA Law Enforcement Officer Agreement Amendment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the attached modification/amendment to de-obligate unspent funding for the Airport Law Enforcement Officer (LEO) support agreement. BACKGROUND: This amendment de-obligates $15,098.40 from the contract that reimbursed the Airport for a portion of its LEO expenses. The contract was to assist the Airport in meeting its responsibilities with respect to security and law enforcement response time at the passenger screening area. The contract was originally funded for three years in 2005. Subsequent annual amendments funded the program through FY 2012 for a total of $882,262.42. This de- obligation reduces the amount to $867,164.00 and closes out the grant. The Airport still receives reduced support from the Transportation Security Administration to assist in this Federal requirement. The current grant is for fiscal years 2013 through 2015. The funding for FY 2015 has not been established as the government is operating under a Continuing Resolution Authority (CRA) pending enactment of appropriations. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Airport staff recommends approval for the Chairman to sign the amendment. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 28 Packet Pg. 29 Packet Pg. 30  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Air Methods Corporation Lease Renewal DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed request for Lease Renewal for Air Methods Corporation at the Bob Sikes Airport (CEW) is being presented to the Board of County Commissioners for approval. BACKGROUND: On January 10, 2012, the Board approved the initial lease for Air Methods Corporation, a medevac (air ambulance) helicopter service provider, to be located at the Bob Sikes Airport (CEW) with an expiration date of November 30, 2014. Earlier this year, Air Methods submitted a requested to exercise the renewal of their lease, but despite numerous reminders failed to submit the necessary documentation and certificates before the expiration date. Air Methods remains in compliance with all other terms and conditions of their initial lease and continues to make timely payments. By way of a detailed chronology: 1. June 13, 2014 The Department of Airports sent an inquiry letter to Air Methods asking if Air Methods intended to exercise the lease renewal option. 2. July 30, 2014, the Department of Airports sent a follow-up seeking a response on the lease renewal option from Air Methods. 3. August 14, 2014 Air Methods advised of a new company contact and the Department of Airports sent an E-mail seeking their lease renewal request in writing. 4. August 21, 2014, a follow-up E-mail asking if Air Methods intended to exercise the lease renewal option and requesting the company’s mailing address. 5. Air Methods responded to the e-mail on that same date stating they were waiting on their legal department to write the letter of intent. 6. August 28, 2014 airport personnel sent the lease renewal paperwork to Air Methods for signature. Several phone calls were made by the Department of Airports management following-up to have the lessee return the executed lease renewal documents. 7. October 28, 2014 the Department of Airports sent an e-mail to Air Methods asking for the executed renewal documents. Air Methods responded that their main office had mailed the lease renewal documents. 8. December 1, 2014 a letter was mailed to Air Methods as a final notice with thirty days to deliver or Air Methods personnel would not be allowed on premises. 9. December 4, 2014, Air Methods executed lease renewal documents were received. The contract and lease internal coordination sheet is attached along with their certificates of insurance and corroborating documentation. OPTIONS: Approve Reject or Table. Packet Pg. 31 RECOMMENDATIONS: It is Staff's recommendation that the Board of County Commissioners approve the Air Methods Lease Renewal as requested. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 32 Packet Pg. 33 Packet Pg. 34 Packet Pg. 35 Packet Pg. 36 Packet Pg. 37 Packet Pg. 38 Packet Pg. 39 Packet Pg. 40 Packet Pg. 41 Packet Pg. 42 Packet Pg. 43 Packet Pg. 44 Packet Pg. 45 Packet Pg. 46 Packet Pg. 47 Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51 Packet Pg. 52 Packet Pg. 53  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Timberview Helicopters Lease Renewal DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed lease renewal for Timberview Helicopters to continue to operate a sightseeing tour business out of the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners