Okaloosa County BOCC — December 16, 2014 — reading text

for two additional years. A copy of the lease is attached. The annual rent for this lease will be $5,088.00, payable as 12-$424.00 monthly payments. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Hend- Rx Nutrition & Laboratories, Garry Hendricks. . RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Layne Christensen Company Change Order #5 for Del Cerro II Well DEPARTMENT: Water and Sewer BCC DISTRICT: 1 STATEMENT OF ISSUE: Approve Change Order #5 of Layne Christensen Company, Inc.’s Contract # C13-2026-WS, which would add additional scope of work to the construction of the Del Cerro II Public Water Supply Well. BACKGROUND: Okaloosa County entered into contract with Layne Christensen Co., Inc. on April 3, 2013 for the construction of the Del Cerro II Public Water Supply Well in the amount of $934,895. Due to unforeseen site conditions, four (4) change orders have been executed on this contract to date, which now make the total contract amount $1,065,805, with a final completion date of December 11, 2014. The change orders stem from the water bearing formation exhibiting a lower yield and sand. The change orders can generally be described as follows: 1) extended test pumping, 2) surface casing issues, 3) gravel pack (filter) and screen installation, and 4) pump discharge column size and building modifications. The project is now on track and the well itself below ground has been completed. With the additional work authorized by the change orders mentioned above, the yield and sand issues have been remedied. The contractor is now working on finishing out the well building. In the process of constructing the building, several delays have occurred because of longer than anticipated delivery times and more complicated submittal reviews (because of the building being modified). OCWS staff and engineers have reviewed the request for a 55-day extension, and we believe it is fair and reasonable. The new final completion date will be February 4, 2015. OPTIONS: Approve or deny. RECOMMENDATION: OCWS requests BCC approval to authorize the Chairman to execute Change Order #5 with Layne Christensen Company on Contract #C13-2026-WS for the Del Cerro II Public Water Supply Well, which adds 55 days to both the Substantial Completion and Final Completion dates. RECOMMENDED BY: Packet Pg. 283 APPROVED BY: John Hofstad, County Administrator Packet Pg. 284 Packet Pg. 285 Packet Pg. 286  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Larry Williams SUBJECT: New Staffing Plan for Okaloosa Extension DEPARTMENT: County Extension BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to add one (1) County Extension Agent position to County Extension as part of a new cooperative staffing plan agreement between the University of Florida and Okaloosa and Walton counties. BACKGROUND: During the summer of 2014, Walton County had an open Agriculture Extension Agent position and Okaloosa County had an open Family & Consumer Sciences (FCS) Extension Agent position. A new cooperative staffing plan was discussed that involves the Agriculture Extension Agent position becoming a multicounty agent position for Walton/Okaloosa and the FCS Extension Agent position becoming a multicounty agent position for Okaloosa/Walton. There would be no additional cost in salary for Okaloosa or Walton with this change in that each county will be splitting the county portion of the 2 positions instead of providing 100% of the county portion of only one of these positions (as it was prior to the new staffing plan). For clarification, instead of a 60%/40% split (University/Okaloosa County) for one position, we would share 2 positions with a 60%/20%/20% split in funding (University/Okaloosa County/Walton County). Through an existing cooperative agreement with the University, health insurance, leave time, and most benefits are paid solely by the University. According to Okaloosa County Human Resources Policy, Chapter V - Classification Plan, Section F - Position Control: “All positions in the County are established and maintained through a budget each fiscal year in accordance with established budget and accounting procedures. The establishment of additional positions not approved through the budget process shall be coordinated through the Human Resources Department and will be accomplished at the discretion of the County Administrator upon approval of the Board. Changes to position allocations that do not result in an increase in the current approved budget of a department may be authorized by the County Administrator.” While this change in the staffing plan was discussed and conceptually approved in a July, 2014 meeting between County and University officials, the details were not transferred to the budget process for the Board’s approval. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve adding one (1) County Extension Agent position to the Okaloosa County Extension department. Packet Pg. 287 RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 288  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Jail Door Control Systems Replacement DEPARTMENT: Corrections BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Corrections requests that the Board award the bid for the replacement of storm damaged electronic door control systems and the connected video and intercom systems to Willo Products in the amount of $195,486.00, they being the low bidder meeting specifications. BACKGROUND: During the storm of April 30, 2014, the Okaloosa County Department of Corrections suffered severe lightning damage that crippled electronic door control systems and the connected video and intercom systems beyond repair. On August 5, 2014, the Board committed to fund the project in the FY15 Capital Outlay budget, authorized the Department of Corrections to proceed with the request for bids and established a selection committee. Subsequently, a request for bids was issued. Three (3) vendors submitted bids for the project. The Selection Committee recommends that the bid be awarded to the low bidder, Willo Products. Funding is available in Capital Outlay and we anticipate partial reimbursement from FEMA. If approved, a contract will be presented at the next regular Board meeting for approval. OPTIONS: Award Reject RECOMMENDATIONS: The Department of Corrections recommends awarding the bid to Willo Products. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 289  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 5, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Jail Door Control Systems DEPARTMENT: Corrections BCC DISTRICT: STATEMENT OF ISSUE: During the storm on April 30, 2014, the Okaloosa County Department of Corrections suffered severe lightening damage that crippled our electronic door control systems and the connected video and intercom systems. We request authorization to issue a request for bids to replace this system. Preliminary estimates place the value of the project at $300,000.00. BACKGROUND: Facility Maintenance Technicians have been able to restore limited function of the systems by taking from their remaining stock of chips and cards. As of the current date, they have not been able to restore the system to pre-disaster condition nor does it appear that they will be able to do so. These systems depend on sophisticated interface cards, programmable controllers, and modules which are obsolete and no longer available. Further failure of this system would pose significant life safety concerns. Department of corrections staff have been engaged with Florida Department of Management Services and Federal Emergency Management Administration staff to pursue reimbursement for the project once it is complete. We request that the Board commit to funding the project in the FY15 Capital Outlay budget, authorize the Department of Corrections to proceed with the request for bids and establish a selection committee to include Purchasing Manager Jack Allen, Electrical Supervisor Neil Redmond, Corrections Lieutenant April McQueen and Corrections Captain Stefan Vaughn. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: Packet Pg. 290 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 291  BID SHEET REPLACEMENT OF DOOR CONTROL, INTERCOM, AND CCTV SYSTEM FOR THE OKALOOSA COUNTY JAIL Due Date: November 12, 2014 at 2:30pm BID #: RFB COR 81-14 ITEM #1 ITEM #2 ITEM #3 ITEM #4 ITEM #5 COST # of DAYS TOTAL COST Replacement of Door Replacement of Replacement of CCTV Estimated to Estimated to VENDOR Control System Intercom System System Start Work Complete Work Security 101 $124,867.06 $58,447.06 $35,981.00 $219,295.12 56 30 Willo Products Co. $106,137.00 $49,680.00 $39,669.00 $195,486.00 56 28 Willo Products Co. $106,137.00 $49,680.00 $32,377.00 $188,194.00 26 28 (Bid #2) Argyle Security d/b/a $277,184.00 $108,692.00 $183,733.00 $569,609.00 90 270 Com-Tec Security Signature Packet Pg. 292  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and