Okaloosa County BOCC — December 16, 2014 — reading text

Access Points (7) with mounting accessories N/A 24952 APC Smart-UPS 750VA USB & Serial RM 1U 120V AS0704220083 24953 (2) Multisync LCD 1770VX Monitors 903014 24954 Dell 20" LCD Monitor Model 2007FPb E1NAL-A05 24955 Dell Rack Kit For Server N/A 24956 Spent Bullet Shell Casings N/A 24957 Spent Bullet Shell Casings N/A 24958 Spent Bullet Shell Casings N/A 24959 Dell Poweredge 2900 Server 17946 24960 Spent Bullet Shell Casings N/A 24961 Spent Bullet Shell Casings in Bucket N/A 24962 (2) Adapco, INC. Outdoor Electronics Controld Housing N/A 24963 Dell USB Fingerprint Reader FP-61001 N/A 24965 NRP National Refrigeration Products Refrigerant Recovery Unit 9160 24966 Dell Latitude ATG D620 Laptop Computer 17915 24971 Dell Powervault 100T Tape Drive 16034 24972 (2) Digital Check TellerScan 4120 18989:18988 Packet Pg. 223 24974 (8) Assorted Books N/A 24975 (19) Assorted Books N/A 24976 (15) Children's Books N/A 24977 (29) Assorted Books and (1) DVD N/A 24978 (19) Assorted Books N/A 24979 (16) Assorted Books N/A 24980 (19) Assorted Books N/A 24981 (14) Assorted Books N/A 24982 (24) Assorted Books and (7) DVD's N/A 24983 (33) Assorted Books N/A 24984 (2) Metal Adjustable Keyboard Trays N/A 24895 Framed St. Louis Rams Poster N/A 24896 Particle Board Cabinet N/A 24897 Toshiba E Studio 350 Photocopier …3177 24898 St. Louis, Missouri Framed Poster N/A 24899 Dixie-Narco DNCB 180/105-5 Vending Machine N/A 24900 APC RBC43 Replacement Battery Cartridge …0356 24901 APC SU 1400/1500 Replacement Battery N/A 24902 (2) Plywood Bookcases N/A 24903 Indiana Furniture Particle Board Desk N/A 24904 Indiana Furniture Particle Board Desk N/A Packet Pg. 224  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Crestview Sidewalk Improvements (Design LAP) DEPARTMENT: Public Works BCC DISTRICT: 1 STATEMENT OF ISSUE: The Florida Department of Transportation (FDOT) has issued a LAP Agreement to Okaloosa County in the amount of $30,000.00 for design of sidewalk improvements at three locations in Crestview. Design must be completed by October 30, 2015. There is no funding match required by Okaloosa County with this Agreement. BACKGROUND AND ANALYSIS: The Crestview Sidewalk Improvements Project was previously submitted for funding consideration by the City of Crestview to the West Florida Regional Planning Council’s Transportation Enhancement Program. Due to Local Agency Program (LAP) Certification, Okaloosa County Public Works has agreed to manage and administer the project for the City of Crestview. The total project length is approximately 4,240 feet. The location and project limits for the three sites are as follows: • Sidewalk along the north side of Aplin Road from SR 85 to Rayburn Street for a distance of approximately 1,240 feet. • Sidewalk along the south side of North Avenue from Anderson Street to Medley Drive for a distance of approximately 1,575 feet. • Sidewalk along the north side of Long Drive from SR 85 to Bent Creek Road for a distance of approximately 1,425 feet. OPTIONS: Approve/Disapprove execution of the LAP Agreement and all future grant documents during the term of the grant including, but not limited to, the Resolution of Authorization and subsequent permission to advertise the Request for Qualifications (RFQ). RECOMMENDATION: Staff requests the Board of County Commissioners approve execution of the LAP Agreement and all future grant documents during the term of the grant including, but not limited to, the Resolution of Authorization and subsequent permission to advertise the Request for Qualifications (RFQ). . Packet Pg. 225 RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 226  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 SPECIFICATIONS AND LOCAL AGENCY PROGRAM AGREEMENT ESTIMATES OGC– 10/14 Page 1 FPN: 430038-2-38-01 Fund: SL FLAIR Approp: Federal No: Org Code: FLAIR Obj: FPN: Fund: FLAIR Approp: Federal No: Org Code: FLAIR Obj: FPN: Fund: FLAIR Approp: Federal No: Org Code: FLAIR Obj: FPN: Fund: FLAIR Approp: Federal No: Org Code: FLAIR Obj: County No:57 (Okaloosa) Contract No: Vendor No: F596000765092 Data Universal Number System (DUNS) No: 80-939-7102 Local Agency DUNS No: 61-327-7649 Catalog of Federal Domestic Assistance (CFDA): 20.205 Highway Planning and Construction THIS AGREEMENT, made and entered into this day of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the Department, and Okaloosa County B.O.C.C. hereinafter called the Agency. W I T N E S S E T H: WHEREAS, the Agency has the authority to enter into this Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under Section 339.12, Florida Statutes, to enter into this Agreement; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department’s participation in the design of the Crestview Sidewalk Project and as further described in Exhibit "A" attached hereto and by this reference made a part hereof, hereinafter called the “Project,” and to provide Department financial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the Project will be undertaken and completed. 1.01 Attachments: Exhibit(s) A,B,C, & 1 are attached and made a part hereof. 2.01 General Requirements: The Agency shall complete the Project as described in Exhibit "A" with all practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws. The Project will be performed in accordance with all applicable Department procedures, guidelines, manuals, standards, and directives as described in the Department's Local Agency Program Manual, which by this reference is made a part hereof as if fully set forth herein. Time is of the essence as to each and every obligation under this Agreement. A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent with the terms, conditions, and specifications of this Agreement shall be in charge of the Project. Inactivity and Removal of Any Unbilled Funds Once the Department issues a Notice to Proceed (NTP) for the Project, the Agency shall be obligated to submit an invoice or other request for reimbursement to the Department for all work completed for the Project no less frequently than on a quarterly basis, beginning from the day the NTP is issued. If the Agency fails to submit quarterly (or more frequently than quarterly) invoices to the Department as required herein and in the event said failure to timely submit invoices to the Department results in FHWA removing any unbilled funding or in the loss of State appropriation authority (which may include the loss of state and Federal funds, if there are state funds programmed to the Project), then the Agency will be solely responsible to provide all funds necessary to complete the Project and the Department will not be obligated to provide any additional funding for the Project. The Agency waives the right to contest such removal of funds by the Department, if the removal is related to FHWA’s withdrawal of funds or if the removal is related to the loss of State Packet Pg. 227  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 SPECIFICATIONS AND LOCAL AGENCY PROGRAM AGREEMENT ESTIMATES OGC– 10/14 Page 2 appropriation authority. In addition to the loss of funding for the Project, the Department will also consider the de- certification of the Agency for future LAP Projects. Removal of All Funds If all funds are removed from the Project, including amounts previously billed to the Department and reimbursed to the Agency, and the Project is off the state highway system, then the department will have to request repayment for the previously billed amounts from the Agency. No state funds can be used on off-system projects. 2.02 Expiration of Agreement: The Agency agrees to complete the Project on or before December 31, 2015. If the Agency does not complete the Project within this time period, this Agreement will expire on the last day of the scheduled completion as provided in