Okaloosa County BOCC — December 16, 2014 — reading text

Firefighting Facility (ARFF) at the Northwest Florida Regional Airport (VPS). BACKGROUND & ANALYSIS: Contract negotiation was approved by the Board with AVCON to provide administration of the ARFF construction. The contract document has been prepared as is ready for the Chairman’s signature. The purpose of the contract is to provide additional design, re-bidding, construction administration and inspection services for the Eglin Air Force Base ARFF. The construction work is anticipated to extend for a period of 270 calendar days from the contractor’s notice to proceed to final completion. Total cost of the AVCON contract is $357,545. Northwest Florida Regional Airport encompasses a 130 acre lease hold through a Long-Term Lease and Joint-Use Agreement with the Department of Defense. Defined by the Federal Aviation Administration (FAA), Northwest Florida Regional Airport is a Class 1 Scheduled Service Airport, ARFF Index C and licensed as a Part 139 Commercial Service Airport. Operators of Part 139 Airports must provide ARFF services during air carrier operations. The airport is required to have an Airport Rescue Fire Fighting Facility with support as outlined in the Federal Airport Certification Regulation. FAA requirements are met or exceeded by the USAF through the Joint-Use Agreement. The ARFF will consist of approximately 8,000 square foot Airport Rescue and Firefighting Facility on a 4.5 acre leased parcel on Eglin Air Force Base. The ARFF will include truck bays with associated truck drive-through pavements, vehicular parking lot, utility and storm water management facilities. Eglin AFB will equip and man the County owned ARFF facility. On October 7, 2014 the Board approved to re-bid the ARFF project as a result of the low-bid contractor withdrawing his required payment and performance bonds. Upon approval, the ARFF design will be completed, the project will be advertised for competitive bids and a construction recommendation brought back to the Board for approval. The project is funded by the: FAA $2,743,526, Florida Department of Transportation $150,000, and Passenger Facility Charges $154,836, for a total of $3,048,362.00. OPTIONS: Approve/Disapprove authorization for the Chairman to sign the contract with Packet Pg. 176 AVCON for administration of the ARFF for total contract amount of $357,545. RECOMMENDATION: Staff recommends approval and authorization for the Chairman to sign the contract with AVCON for administration of the ARFF for a total contract amount of $357,545. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contract for Administration of the Northwest Florida Regional Airport (VPS) Baggage Handling System DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for Chairman to sign contract with Michael Baker for architectural and engineering services for Northwest Florida Regional Airport (VPS) Baggage Handling System (BHS). BACKGROUND & ANALYSIS: Contract negotiation was approved by the Board with Michael Baker to provide professional architect/engineering services to administer and inspect third-party construction of the Northwest Florida Regional Airport (VPS) Baggage Handling System (BHS). The contract has been prepared and is ready for the Chairman’s signature. The total amount of the contract with Michael Baker is $570,651. In the continuing development, maintenance and expansion of the Northwest Florida Regional Airport , the Department of Homeland Security, Transportation Security Administration (TSA) and the airport desires to upgrade the BHS with an accelerated in-line system and explosives detection machines (EDS) to replace the existing conveyors and outdated equipment installed in 2004. The scope of work involves the phased construction of a mini-in line automated BHS/EDS system, including both temporary and permanent conveyors that will be automated and tied into the existing sloped baggage conveyors in the baggage make-up area. The goal is to provide a state-of- the-art system that will accelerate baggage screening, increase the capacity of the existing system, and reduce TSA personal labor costs. The Northwest Florida Regional Airport (VPS) is pursuing this project as a recapitalization, 100% funded by the Department of Homeland Security at $4,300,000. OPTIONS: Approve/Disapprove authorization for the Chairman to sign the contract with Michael Baker for architectural and engineering services for Northwest Florida Regional Airport (VPS) Baggage Handling System (BHS). RECOMMENDATION: Staff recommends authorization for the Chairman to sign the contract with Michael Baker for architectural and engineering services for Northwest Florida Regional Airport (VPS) Baggage Handling System (BHS). RECOMMENDED BY: APPROVED BY: Packet Pg. 189 RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198 Packet Pg. 199 Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205 Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Purchase Tractor for Solid Waste DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval to purchase Kubota Tractor for Solid Waste (R1500008). BACKGROUND & ANALYSIS: The Solid Waste Division budgeted $65,000 for a farm tractor to replace an existing unit which was purchased in 1998. Triple D Equipment can provide a Kubota tractor as specified by the department for $54,416.56 per state contract (#760- 000-10-1). Purchasing staff has recently researched the prices available for similar equipment on state contract and found the prices to be competitive. Staff requests approval to purchase the tractor from Triple D Equipment for $54,516.56. Staff will process the requisition for a purchase order if/when the Board approves the purchase. OPTIONS: Approve/Disapprove purchasing a farm tractor from Triple D Equipment per state contract for $54,416.56 for the Solid Waste Division. RECOMMENDATION: Staff recommends approval of purchasing a farm tractor from Triple D Equipment per state contract for $54,416.56 for the Solid Waste Division. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Surplus Items to be Auctioned DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (Itemized list attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator Packet Pg. 220  SURPLUS ITEMS TO BE AUCTIONED SUMBITTED FOR APPROVAL 12/8/14 Global Auction Inv # Item County Asset #/Serial # 27865 APC Replacement Battery Pack N/A 27866 (3) Metal Underdesk Keyboard Trays N/A 27867 Sanus On Wall Component Shelf & (2) Metal Underdesk Keyboard Trays N/A 27868 Vodavi Phone System w/ Voicemail 14958 27869 HP ScanJet 5590 Scanner N/A 27870 HP OfficeJet K80 All-In-One N/A 27871 (3) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27872 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27873 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27874 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27875 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27876 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27877 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27878 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27879 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27880 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27881 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27882 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27883 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27884 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27885 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27886 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27887 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27888 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27889 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27890 (4) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27891 (2) Tork Aluminum Toilet Paper Dispensers T2 System N/A 27892 Wooden 3 Drawer Desk N/A 27893 Wooden 5 Drawer Desk w/ Hutch N/A 27897 Norstar NT8B20AL-35 Telephone N/A 27898 (2) IDTech Keyboards w/ Magnetic Strip Reader N/A 27899