Okaloosa County School Board — Workshop Meeting, May 9, 2019 — reading text

recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-13-19.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-05-13.pdf (418 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on fixed meal rate of $3.285, which will be paid with Federal Funds. This is the fourth and final annual renewal. The contract period is effective July 1, 2019 through June 30, 2020. A copy of the renewal document is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2019-2020 Food Service Renewal Contract.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Deleted - Early Termination of Pediatric Services of America (PSA) Contract, presented by Teri Schroeder,  Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and Project 1083 Medicaid Reimbursement Recommended Action : Motion to approve early termination of contract between the School Board of Okaloosa County, FL and Pediatric Services of America (PSA) with 60 days written notice, according to terms in the contract to end on July 12, 2019. Public Content Request for approval of early termination of current contract effective through July 30, 2019, according to terms of contract, with 60 days written notice, may terminate at will and without cause. Request to terminate contract on July 12, 2019 to allow for transition of new contracted vendor for 2019-2020 school year. Please contact Teri Schroeder, Program Director, Student Services at 850-833-3108 for more information. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Deleted - Tag- On Bid: RFP 190901 School Health Services, and School Health Services Agreement between the School Board of Okaloosa County, Florida and Aloa Care Group, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,087,306.49 Budgeted : Yes Budget Source : General Funds, Project 6004 Health Services - Schools and Project 1084 Medicaid Reimbursement Recommended Action : Motion to approve tagging on to RFP 190901 School Health Services through Escambia County School District for a total program cost of $1,087,306.49, and School Health Services Agreement between the School Board of Okaloosa County, Florida and Aloa Care Group, effective July 15, 2019 through June 30, 2020. Public Content Request approval to tag on to RFP 190901 School Health Services through Escambia County School District for a total program cost of $1,087,306.49. Funds will be paid from General Funds, Project 6004 Health Services - Schools and Project 1084 Medicaid Reimbursement. The contract is effective July 15, 2019 through June 30, 2020. Copies of the agreement, awarded documents, and Aloa's billing rates and program costs are attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3108. File Attachments ALOA AGREEMENT AND TAG-ON BID ECSD RFP 190901.pdf (5,596 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Renewal: ITB 15009- EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid ITB 15009-EST Cosmetology Equipment and Related Supplies