Okaloosa County School Board — Workshop Meeting, May 9, 2019

Thursday, May 9, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 9, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 9, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 8.7 Early Termination of Pediatric Services of America (PSA) Contract was deleted at the request of the Superintendent; Item 8.8 Tag- On Bid: RFP 190901 School Health Services, and School Health Services Agreement between the School Board of Okaloosa County, Florida and Aloa Care Group was deleted at the request of the Superintendent; added item 8.21 Annual Agreement between the School Board of Okaloosa County and CenturyLink for internet services to the Okaloosa Detention Center (DJJ) location in Crestview. This is an emergency addition due to internet outage affecting instruction to students at this site. 3. Recognitions Subject : 3.1 Recognition of Niceville High School Eaglette Dance Team, State Champions, 2019 Universal Dance Association Florida Championships, Small Varsity Jazz Division, presented by the Superintendent Meeting : May 9, 2019 - Workshop Meeting Type : Recognition Public Content Recognizing Niceville High School Eaglette Dance Team as the State Champions at the 2019 Universal Dance Association Florida Championships, in the Small Varsity Jazz Division. Jazz Team Members are listed below: Coach: Kendall Cragin Jazz Team Members: Jodie Miceli Molly Brooks Kendal Wooley Makayla Jones Avery Wright London Taylor Caroline Swanick Noelle Crosby Leah Peoples Kailey Threet Libby Marion Parker Lee 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 9, 2019 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Principal, Shoal River Middle School, recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Craig Miller to the position of  Principal, Shoal River Middle School. 6. Administrative Personnel Appointments Subject : 6.2 Appointment of Assistant Principal II, Meigs Middle School, recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Sarah Smith to the position of Assistant Principal II, Meigs Middle School. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 4 - April 24, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 9, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 4 - April 24, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 4 - April 24.pdf (149 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 4 - April 24, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 9, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 4 - April 24, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 4 - April 24.pdf (129 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of April 18, 2019; Minutes of Student Disciplinary Hearing of April 18, 2019; Minutes of Workshop Meeting of April 18, 2019; Minutes of Regular Meeting of April 22, 2019; Minutes of Special Meeting of April 29, 2019, recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Special Meeting of April 18, 2019; Minutes of Student Disciplinary Hearing of April 18, 2019; Minutes of Workshop Meeting of April 18, 2019; Minutes of Regular Meeting of April 22, 2019; Minutes of Special Meeting of April 29, 2019. File Attachments 4-18-2019 Special Meeting - Attorney-Client Session - DRAFT.pdf (202 KB) 4-18-2019 Workshop - DRAFT.pdf (252 KB) 4-29-2019 Special Meeting - DRAFT.pdf (195 KB) 4-22-2019 Meeting - DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for fencing in the amount of $732.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Dollar Amount : $732.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for fencing in the amount of $732.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for fencing in the amount of $732.00. File Attachments Shoal River - Fencing quote.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-13-19.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-05-13.pdf (418 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on fixed meal rate of $3.285, which will be paid with Federal Funds. This is the fourth and final annual renewal. The contract period is effective July 1, 2019 through June 30, 2020. A copy of the renewal document is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2019-2020 Food Service Renewal Contract.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Deleted - Early Termination of Pediatric Services of America (PSA) Contract, presented by Teri Schroeder,  Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and Project 1083 Medicaid Reimbursement Recommended Action : Motion to approve early termination of contract between the School Board of Okaloosa County, FL and Pediatric Services of America (PSA) with 60 days written notice, according to terms in the contract to end on July 12, 2019. Public Content Request for approval of early termination of current contract effective through July 30, 2019, according to terms of contract, with 60 days written notice, may terminate at will and without cause. Request to terminate contract on July 12, 2019 to allow for transition of new contracted vendor for 2019-2020 school year. Please contact Teri Schroeder, Program Director, Student Services at 850-833-3108 for more information. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Deleted - Tag- On Bid: RFP 190901 School Health Services, and School Health Services Agreement between the School Board of Okaloosa County, Florida and Aloa Care Group, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,087,306.49 Budgeted : Yes Budget Source : General Funds, Project 6004 Health Services - Schools and Project 1084 Medicaid Reimbursement Recommended Action : Motion to approve tagging on to RFP 190901 School Health Services through Escambia County School District for a total program cost of $1,087,306.49, and School Health Services Agreement between the School Board of Okaloosa County, Florida and Aloa Care Group, effective July 15, 2019 through June 30, 2020. Public Content Request approval to tag on to RFP 190901 School Health Services through Escambia County School District for a total program cost of $1,087,306.49. Funds will be paid from General Funds, Project 6004 Health Services - Schools and Project 1084 Medicaid Reimbursement. The contract is effective July 15, 2019 through June 30, 2020. Copies of the agreement, awarded documents, and Aloa's billing rates and program costs are attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3108. File Attachments ALOA AGREEMENT AND TAG-ON BID ECSD RFP 190901.pdf (5,596 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Renewal: ITB 15009- EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid ITB 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools, effective through April 21, 2020. Public Content Request approval to renew Tag-On Bid ITB 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools. The bid offers fixed pricing from multiple vendors and will be used on an as needed basis. Funding will vary and the contract is effective through April 21, 2020. Copies of the approved renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 15009-EST.pdf (1,145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid: ITB 17C-65K-Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to ITB ITB 17C-65K-Term Contract to Repair, Motorize and Refurbish  Bleachers and Basketball Backstops through The School District of Palm Beach County, Florida, effective through May 10, 2020. Public Content Request approval to tag on to ITB 17C-65K-Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops through The School District of Palm Beach County, FL. The bid is awarded to multiple vendors and is based on fixed prices and will be used on an as needed basis. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective through May 10, 2020. Copies of the board approved documents are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments TAG-ON BID PALM BEACH SCHOOLS.pdf (770 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid: ITB 19-586-B-NC Walk-in Cooler/Freezer, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to ITB 19-586-B-NC Walk-in Cooler/Freezer through Brevard County, FL. Public Content Request approval to tag on to ITB 19-586-B-NC Walk-in Cooler/Freezer through Brevard County, FL, based on fixed pricing. Federal funds, project 3510 SFS Contract Exclusions will be utilized to make purchases on an as needed basis. The contract is effective through May 13, 2022. Copies of the award documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments AWARD DOCUMENTS-ITB 19-586-B-NC.pdf (690 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchases Over $25,000: Apple & Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $93,643.76 Budgeted : Yes Budget Source : General Funds, project 5068 CAPE - Information Technology Recommended Action : Motion to approve Crestview High School's purchases of computer equipment from Apple and Dell for a total cost of $93,643.76. Public Content Request approval for Crestview High School to purchase computer equipment from Apple in the amount of $52,260.00 and from Dell in the amount of $41,383.76, for a total cost of $93,643.76. The purchases are made through State of Florida WSC Agreement #43211500- WSCA-15-ACS. Funds will be paid from General Funds, project 5068 CAPE - Information Technology. Copies of the quotes are attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments APPLE QUOTE.pdf (65 KB) DELL QUOTE.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Service Agreement #19-79 Taylor Berry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,030.00 Budgeted : Yes Budget Source : Internal Funds, Crestview HS Dazzlers Dance Team and Davidson MS Dance Team Recommended Action : Motion to approve Service Agreement #19-79 Taylor Berry in the amount of $6,030.00, effective June 1, 2019 through June 30, 2019. Public Content Request approval of Service Agreement #19-79 between Taylor Berry and The School Board of Okaloosa County, FL, on behalf of Crestview High School and Davidson Middle School, in the amount of $6,030.00. The Provider with deliver fully choreographed dance routines with appropriate dance instruction. The Provider will be paid $67.00 per dancer for a maximum of fifteen (15) dancers, for up to three (3) choreographed routines (for each school), for a total contract amount not to exceed $6,030.00. The contract is effective June 1, 2019 through June 30, 2019. Funds will be paid from Internal Funds, Crestview HS Dazzlers Dance Team and Davidson MS Dance Team. A copy of the agreement is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177 and Jay Sanders, Principal, Davidson Middle School at (850) 683-7500. File Attachments SA# 19-79.PDF (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Service Agreement #19-81 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Dance Team Recommended Action : Motion to approve Service Agreement #19-81 Denise Dicharry in the amount of $4,500.00, effective May 20, 2019 through May 23, 2019. Public Content Request approval of Service Agreement #19-81 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, in the amount of $4,500.00. The Provider will provide music and music licensing, choreography, costume assistance, and paperwork for competition and technical skills. The Provider will be paid $150.00 per hour for up to 30 hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal Funds, Ruckel Middle School Dance Team. The contract is effective May 20, 2019 through May 23, 2019. A copy of the agreement is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments SA# 19-81.PDF (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program, presented by Dr. Bill Smith, Specialist, Facilities Planning and  Maintenance, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program. Public Content The Okaloosa Correctional Institution has submitted the Interagency Agreement on an updated form from the State Department of Corrections. This agreement provides services at no cost to the District. This agreement, in its previous format, was approved by the Board on Jul 26, 2004. File Attachments Dept of Corrections Inmate Work Program - Okaloosa Schools.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 13, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 13, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 13, 2019 Board Meeting.pdf (410 KB) Surplus Property Food Services list for May 13, 2019 Board Meeting.pdf (401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Proposed Athletic Event Gate Fees for Crestview High School for the 2019-2020 School Year, presented by Brian Humphrey, TSA Athletics & Discipline, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Crestview High School's proposed athletic gate fees for the 2019-2020 school year. Public Content For additional information, please contact Brian Humphrey at 689-7198 or Dexter Day at 689-7177. File Attachments CRESTVIEW GATE FEES.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 School Food Service 2019 Summer Feeding Program Sites and Times, presented by Stephen Anderson, Program Director, School Food Service, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 24, 2019 Fiscal Impact : No Dollar Amount : $161,013.00 Budgeted : Yes Budget Source : Summer Feeding Budget Project 9501 Recommended Action : Motion to approve proposed summer feeding sites for the 2019 Summer Feeding Program. Public Content Please see attached for the 2019 Summer Feeding Program dates, times, and locations for breakfast and lunch. Please contact Steve Anderson for additional information, 301-3084. File Attachments summer feeding sites 2019.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Inter-District Private School Services Agreement between The School Board of Okaloosa County, Florida and the School Board of Santa Rosa County, Florida, for School Year 2018-2019, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Dollar Amount : $3,480.00 Budgeted : Yes Budget Source : Santa Rosa County School District Recommended Action : Motion to approve Inter-District Private School Services Agreement between The School Board of Okaloosa County, Florida and the School Board of Santa Rosa County, Florida, for School Year 2018-2019. Public Content The purpose of this agreement is to provide for intervention services to private school students who reside in the Santa Rosa County School District but attend private school in Okaloosa County School District OR to provide for services to private school students who reside in Okaloosa County School District but attend private school Santa Rosa County School District. OCSD will submit 2019-20 agreement prior to start of 2019-20 school. For additional information, contact Amy Dale, 301-3008. File Attachments Santa Rosa Private School Agreement SY 18-19.pdf (148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of the Emerald Coast for child care services provided to the Teenage Parenting Program, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parenting Program Project Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of the Emerald Coast for childcare services provided to the Teenage Parenting Program, effective July 1, 2019 through June 30, 2020 Public Content The Early Learning Coalition of the Emerald Coast and the School Board of Okaloosa County mutually agree to cooperate in serving pregnant adolescents and teen parents in the School District. Counseling services to pregnant and parenting students and child care placement services are provided through this agreement. Term of this contract is July 1, 2019 - June 30, 2020. The total amount should NOT exceed $165,000. Copy of agreement attached. For more information, contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments TAPP OK Schools 2019-2020.pdf (27 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Annual Agreement between the School Board of Okaloosa County and CenturyLink for internet services to the Okaloosa Detention Center (DJJ) location in Crestview, presented by Dustin Keith. Specialist, Seat  Management, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Dollar Amount : $8,868.00 Budgeted : Yes Budget Source : 1010.7900.0376.9050 Recommended Action : Motion to approve the Annual Agreement between the School Board of Okaloosa County and CenturyLink for internet services to the Okaloosa Detention Center (DJJ) location in Crestview, in the amount of $8,868.00. Public Content This is a one year agreement with CenturyLink for the District to obtain 10 Mbps internet for the DJJ instructional facilities in Crestview. There is currently an outage there beyond our control that requires us to add this service. It's difficult to get services to that location. It's our intention for this to be a one-year agreement to give the IT Department time to get a better solution in place with a faster connection. For additional information, please contact Dustin Keith, 689-7151. File Attachments 10Mbps Core Connect Data Bundle_1 - Order Form Contract - Detailed Order_2019-05-08.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 9, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 110742 105763 101153 122837 102437 107541 119856 114275 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 9, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Byrd, Pamela Paraprofessional Baker School 5/1/2019 Hayes, Kelly AP I Okaloosa Technical College 7/1/2019 Smith, Mark AP I Ruckel MS 7/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Correction to the Substitute & Temporary Employee Salary Schedule Fiscal Year 2018-2019, Effective April 9, 2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve Correction to the Substitute & Temporary Employee Salary Schedule Fiscal Year 2018- 2019, Effective April 9, 2019. Public Content On December 10, 2018, the School Board approved the Substitute & Temporary Employee Salary Schedule reflecting an increase in the hourly rate paid to the following Substitute Personnel positions: Bus Drivers, Classroom Assistants, Day Care Workers, Laborers, Lunchroom Monitors, Lunchroom Workers, Secretaries, and Transportation Assistants. The hourly rate was increased from $8.05 to $8.46 due to the increase in minimum wage and was effective January 1, 2019. On April 8, 2019, the School Board approved the Substitute & Temporary Employee Salary Schedule reflecting an increased hourly rate paid to Substitute Bus Drivers in the amount of $10.37. When the document was created, the hourly rate increases approved on December 10, 2018, were inadvertently left off. The attached corrected salary schedule reflects the hourly rates approved on December 10, 2018, along with the Temporary Bus Driver hourly rate approved on April 8, 2019. File Attachments FY 2019 Subs & Temps 2019-04-29 FINAL.pdf (53 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to double fill the position of Principal, Plew Elementary School, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $26,852.00 Recommended Action : Motion to approve the request to double fill the position of Principal, Plew Elementary School, in the amount of $26,852, effective May 29 through August 16, 2019. Public Content The request to double fill the position of Principal at Plew Elementary School is needed as a result of the impending retirement for the current Principal and to execute a seamless transition period for the school and their students, staff, and parents. (Cost $26,852) Please contact Lee Hale for additional information, 833-5801. File Attachments Double Fill Principal - Plew ES 2019-05-02.pdf (64 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2018 Support Personnel New Hire Board Report.pdf (211 KB) May 13, 2019 Substitute New Hire Board Report.pdf (7 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Reinstatement, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve Employee Reinstatement Public Content Reinstatement of employee EID#100705. For additional information, please contact Lee Hale, 833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2019 Separations Board Report, Public.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2018 Transfer Board Report.pdf (231 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #109138 be terminated for violation of School Board Policies 02-11, 08-09 and 09-11, Florida Statutes 1012.33, 1001.452 and 1003.23 and 6A-5.056 F.A.C. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve the suspension of employee without pay for the period of one day. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122883 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 120313 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Ann Brooks, Transportation North, 44 hrs Donald Foster, Transportation Central, 45.5 hrs Heather Hendrix, Antioch Elementary, 29 hrs Keri Sammons, Richbourg School, 63.75 hrs Marie Nieft, Transportation Central, 3.5 hrs Martha Morgan, Laurel Hill School, 21.75 hrs Robert Dwyer, Maintenance, 75 hrs Tammy Kerrell, Davidson Middle School, 7.5hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 9, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 9, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #4 - Pre-GMP Baker School Kitchen Renovation, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 9, 2019 - Workshop Meeting Type : Action Preferred Date : May 13, 2019 Absolute Date : May 13, 2019 Fiscal Impact : Yes Dollar Amount : $80,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #4 - Pre-GMP Baker School Kitchen Renovation in the amount of $80,000.00. Public Content Approval is requested for Program #6, Task Order #4, Baker School Kitchen Renovation. The preliminary estimate of Pre-GMP costs for this project is $80,000. The scope of this project will require engineers and consultants to perform designs and analysis that are more elaborate than normal classroom renovation projects and this estimate reflects the possible inclusion of a food service equipment consultant and/or electrical load analysis and metering efforts. The scope of work for this project consists of the renovation of the existing Baker Kitchen area within the existing perimeter walls. The intent of the renovation is to double the serving line capability and to allow the current serving equipment that is located in the Dining Area to be moved within the kitchen/serving line area. This reconfiguration will require wall demolition and a complete redesign of the layout as well as supporting systems such as HVAC, Plumbing and Electrical. We will re-purpose the existing walk-in cooler/freezer area to house cooking equipment and a new hood. The newly installed exterior cooler/freezer will support the Kitchen going forward. A substantial portion of the design work will center on resolving the existing electrical distribution and service issues. A load analysis will be performed to identify potential solutions for the electrical load shortfall. Please contact Bill Smith for additional information, 689-7158. File Attachments fully executed NTP Pre-GMP for TO #4.pdf (73 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 9, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : May 9, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 5-13-2019 Out-of-State Student trip Requests.pdf (123 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 9, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 9, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 9, 2019 - Workshop Meeting Type : Information 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 9, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : May 9, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 9, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Public Notice Meeting : May 9, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.