Okaloosa County BOCC — June 3, 2014 — April 15 2014 Regular Meeting — reading text

everything goes according to plan, it could be completed in twenty-four months. Mr. Harris stated this will open significant manufacturing and industrial opportunities for the entire region. Mr. Harris made motion, seconded by Mr. Amunds, to approve these five items. Mr. Stewart recommended each issue be considered by separate vote. Mr. Harris made motion, seconded by Mr. Amunds, to approve the FDOT Supplemental Joint Participation Agreement for land acquisition of Parcel B at Bob Sikes Airport and to adopt the accompanying signature resolution. 5 yeas. RESOLUTION NO. 14-82 Mr. Harris made motion, seconded by Mr. Amunds, to approve the preferred environmentally and financially feasible roadway alignment for the Foy Shaw Industrial Parkway as depicted in Exhibit A of the agenda package. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to approve the purchase of 3.07 acres described as Parcel B of Parent Tract identified as 14-3N-23-0000-0039-0010 from Mr. and Mrs. Richard A. Howard at a cost of $58,000. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to authorize the Purchasing Department to issue a RFQ for a qualified engineering firm to provide an environmental assessment, roadway design, permitting and construction phase services for subject roadway. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to approve the review committee as listed above and to add Craig Shaw, son of April 15, 2014 -12- Minute Book 71, Page 27 Okaloosa County Board of County Commissioners the late Foy Shaw, to the recommended committee membership. 5 yeas. PUBLIC WORKS - ACCEPTANCE OF OVERLOOK AT CHESTNUT RIDGE SUBDIVISION INTO PERMANENT MAINTENANCE PROGRAM Mr. John Hofstad, Public Works Director, reported Overlook at Chestnut Ridge Subdivision has completed the 18-month warranty period. He said the inspector has visited the site and recommends acceptance of this subdivision into the county’s permanent maintenance program. Mr. Harris made motion, seconded by Mr. Boyles, to accept Overlook at Chestnut Ridge Subdivision into permanent maintenance and to release the developer's letter of credit. 5 yeas. PUBLIC WORKS - VETERANS PARK WOODEN PEDESTRIAN BRIDGE AND WALKING TRAIL Mr. Hofstad requested Board approval for funding for improvements to Veterans Park. He said the $150,000 lease fees for the two front parcels on Okaloosa Island were to be used for improvements and maintenance on the remaining 17 acres. A decision was made to leave the park in a passive use state and Phase I was subsequently approved. This phase consisted of a walking trail through the east end of the park property. When completed, the walking trail will tie into the pedestrian bridge across Memorial Pond. However, the bridge has deteriorated and is in need of repair. One of the lessees, The Gulf Coast Marine Life Center, has agreed to provide the labor for repairs to the bridge with Okaloosa County supplying materials. The existing bridge is 8 feet wide and 170 feet long. The materials cost is estimated at $61.73 per linear foot for a total materials cost of $10,500. Continuing, Mr. Hofstad reported concerns have been voiced about making the walking trail more accessible for handicapped citizens. The trail is 6 feet wide, lined with 6” by 6” timbers and filled with limerock base. He advised there is no way to meet ADA construction standards for the walking trail because of the topography, noting the land is considered a protected Coastal Dune System. However, Mr. Hofstad said reasonable accommodations can be made by decking the recently installed walking path. This will cost $20,000. April 15, 2014 -13- Minute Book 71, Page 28 Okaloosa County Board of County Commissioners Upon inquiry by Mr. Amunds, Mr. Hofstad replied approval was given to use the first year lease fees for the improvements. The funding would be taken from this source if approved. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the recommended improvements with funding ($10,500 for bridge materials and $20,000 for decking the walking path) to be taken from the first year’s lease fees for the two front parcels (Gulf Coast Marine Life Center and Wild Willy’s). 5 yeas. FACILITIES MAINTENANCE - FUNDING SOURCE FOR DAG ARCHITECTS CONTRACT Mr. Don Turner, Facilities Maintenance Director, stated at the last meeting the Board approved entering into contract with DAG Architects for the Sheriff's new building in Shalimar. He noted that no funding source was identified for that contract. In his agenda request, Mr. Turner recommended taking funding Erom Account 301-3160-561100 which contains $400,000. He reported he received communication from Budget Analyst Dave Skarzynski that the $400,000 in this account is for the next payment to the Meigs Trust for the Shalimar Annex property. As an alternative, Mr. Turner proposed transferring $100,000 ($80,000 for contract and $20,000 for incidentals) from 301- 3160-599300 which is Reserves for Future Capital Outlay. This account contains $360,917. Mr. Parisot made motion, seconded by Mr. Harris, to approve funding for the DAG Architects contract in the amount of $100,000 from the Future Capital Outlay Reserves account. Mr. Boyles noted this is an amended recommendation from the one listed on the agenda request. 5 yeas. FACILITIES MAINTENANCE - SHALIMAR ANNEX ASBESTOS ABATEMENT UPDATE Mr. Turner advised that he has received a report from the contractor regarding the asbestos abatement and the magnitude of the work which must be done. He stated more than $170,000 will be needed for this work. Mr. Turner noted we may soon run out of ready reserves at this rate and the Board may need to consider an interim or permanent funding source. Mr. Amunds asked for Mr. Turner to provide the commissioners with a status report on expenditures in the 3160 account. Mr. April 15, 2014 -14- Minute Book 71, Page 29 Okaloosa County Board of County Commissioners Turner referred to the attachment to the previous agenda request which is a printout of the Fund 301 Department 3160 account. CORRECTIONS - STATE CRIMINAL ALIEN ASSISTANCE PROGRAM GRANT APPLICATION Mr. Paul Lawson, Chief Corrections Officer, requested approval to submit a grant application to the U.S. Department of Justice for the State Criminal Alien Assistance Program. He said the grant has generated $171,600 over the past six years. Mr. Parisot made motion, seconded by Mr. Amunds, to approve submission of this on-line grant application. 5 yeas. OLD BUSINESS ~ FISCAL YEAR 2014 FOURTH QUARTER CALENDAR Mr. Harris made motion, seconded by Mr. Boyles, to approve the FY 2014 Fourth Quarter Calendar (July, August, September) for meetings and workshops. 5 yeas. OLD BUSINESS - MEMORANDUM OF AGREEMENT BETWEEN STATE DEPARTMENT OF HEALTH AND OKALOOSA COUNTY FOR USE OF CERTAIN FACILITIES DURING PUBLIC HEALTH EMERGENCIES Mr. Shaun May and Ms. Katie Holbrook, representing the Florida Department of Health, thanked the Board for allowing them to return to discuss the request for use of two county facilities on Okaloosa Island (The Boardwalk and the Emerald Coast Convention Center) as Strategic National Stockpile Points of Dispensing in the event of a public health emergency. Mr. Parisot noted that his questions were answered earlier this afternoon. He then made motion, seconded by Mr. Boyles, to approve the two MOAs. It was pointed out the MOAsS were amended from the previous meeting when presented for consideration and provided for backup on the agenda. The amended documents to be approved and executed were provided via email to all parties earlier in the day by the County Attorney. 5 yeas. COMMISSIONER HARRIS - EMERALD COAST WILDLIFE REFUGE ZOO Mr. Harris said a few years back he had an opportunity to speak with the owners of Sasquatch Zoo and recommended they seek help from the Emerald Coast Wildlife Refuge. He reported recently there was a ribbon cutting ceremony for the re-opening of this zoo under the control of the Emerald Coast Wildlife Refuge. Mr. Harris encouraged everyone to visit the facility. April 15, 2014 -15- Minute Book 71, Page 30 Okaloosa County Board of County Commissioners RESOLUTION ENCOURAGING NATIONAL MARINE FISHERIES SERVICE TO ADOPT MANDATORY ELECTRONIC CATCH DATA Mr. Windes presented for consideration a resolution encouraging the National Marine Fisheries Service to adopt mandatory electronic catch data monitoring for fare carrying vessels and to provide better data and accountability in the Recreational Fishing Sector. He briefly outlined the rationale behind the resolution and then opened the floor for public comment. No one came forward to address the proposed resolution. Mr. Parisot made motion, seconded by Mr. Harris, to adopt the resolution. 5 yeas. RESOLUTION NO. 14-83 PUBLIC COMMENTS Mr. Taylor Ward, Sandman Beach Cleaning Service, read from a prepared statement. (NOTE: A copy of the statement was not provided to the Clerk’s Office for the record.) Mr. Ward's remarks dealt with the events concerning the beach cleaning contract, subsequent litigation, and the Board’s Executive Session to discuss the litigation. He said following the Executive Session the Board did not approve the settlement agreement. Mr. Ward felt the Board could settle this issue and believes the Board does have the authority to award him the beach cleaning contract. He said he has complied with all the county’s requests and asked the commissioners to let him know when they are willing to do the same. Mr. Windes expressed concern about Mr. Ward representing himself in this matter before the Board, to which Mr. Ward replied that his attorney is present in the audience. Mr. Windes asked if Mr. Ward is willing to extend the emergency contract for 60 days while this matter is sorted out. Mr. Ward questioned the Board's two previous votes on the beach cleaning issue. Mr. Windes asked the Board members if they want to entertain this item any further. Mr. Parisot pointed out this item was not on the agenda. Mr. Amunds asked for Mr. Stewart to comment. Mr. Stewart replied that any citizen has the right to address the Board and talk about issues which concern him. He recommended the Board not get into a discussion in this forum because of continuing litigation. Mr. Stewart pointed out the emergency beach cleaning contract with Sandman expires on April 30, He said the Chairman's question to Mr. Ward was information the Board needed to know and it will have to act accordingly. April 15, 2014 -16- Minute Book 71, Page 31 Okaloosa County Board of County Commissioners Mr. Ward stated there is no procedure in the county’s policy manual which allows for such a request and suggested the Board schedule another Executive Session. He said they could participate in the session and discuss this together and then come back to a public meeting. Mr. Ward said there is an Opportunity to have another meeting before the emergency contract expires. He advised the litigation was born out of frustration and now he is being asked to do something he does not understand. Mr. Boyles stated he respects the current majority opinion of the Board and stated his dissent. Mr. Harris added, “Here, here.” ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 7:52 p.m. DON W. HOWARD CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) April 15, 2014 -17- Minute Book 71, Page 32 Okaloosa County Board of County Commissioners