Okaloosa County BOCC — June 3, 2014 — April 15 2014 Regular Meeting

April 15, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:05 p.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K, Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk's Office; Ernie Padgett, County Administrator; Greg Stewart, Acting County Attorney; and representatives of the media. COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett reported that he spent a large portion of a day with Gary Stanford, Finance Director, and Dave Skarzynski, Budget Analyst, discussing budget preparations for Fiscal Year 2014-15. He noted Property Appraiser Pete Smith has advised him there is a slight uptick in property values and Mr. Smith will keep him apprised of these figures. With regard to the issue of overbilling by the Department of Juvenile Justice (DJJ), Mr. Padgett stated he has spoken with a number of County Administrators in other counties who have also overpaid DJJ. He said their plans are similar to Okaloosa’s which is to wait until the 60-day Legislative Session has ended before making a decision on a course of action. Mr. Padgett stated Sheriff Ashley has been instrumental in conveying figures of overpayment directly to the Governor’s Office and thanked the Sheriff for his assistance. COMMISSIONER‘ S MINUTE Mr. Parisot stated Elder Services wants to tear down the fire wall at the old Fort Walton Beach hospital facility which was recently constructed by county forces in order to move equipment. He said Elder Services says they will rebuild the wall. Mr. Parisot recommended Mr. Padgett offer use of a large truck and personnel to move the equipment through the parking lot rather than tear down this wall. Mr. Harris said he believes it is within the purview of the County Administrator to handle and that it is not a commissioner’s decision. Mr. Padgett stated he and Facilities Maintenance Director Don Turner will meet on site to review the situation, saying there is an alternative. April 15, 2014 -i- Minute Book 71, Page 16 Okaloosa County Board of County Commissioners Mr. Boyles stated he will be attending the Florida Chamber of Commerce Trade and Logistics presentation in Pensacola on Thursday and will represent Okaloosa County in a panel discussion. Mr. Amunds stated last October a letter was sent to National Seashore Park officials regarding a cooperative effort to rebuild boat ramps. He said he was contacted today and they are interested in working with staff on a possible Memorandum of Understanding (MOU) on this item. Mr. Harris advised that he had an opportunity to attend a forum on Community Partnerships Initiatives with the military. He said General Harris has taken on this program and will have quarterly meetings. Mr. Harris noted the county and the military are already working together but there are more opportunities available. Mr. Windes stated he would like to schedule a ceremony at the next meeting in honor of long-standing County Attorney John Dowd. PUBLIC COMMENTS RELATING TO AGENDA No one came forward to speak. VISITOR - VALERIE MCLAUGHLIN, OKALOOSA COUNTY COMMISSION ON THE STATUS OF WOMEN ANNUAL REPORT Mrs. Valerie McLaughlin, Chairperson of the Okaloosa County Commission on the Status of Women (OCCSW), read the OCCSW's 2013 report which detailed the activities and accomplishments of the group. She gave the history of the organization and spoke briefly about the Wall of Honor and Hall of Honor inductees, Mrs. McLaughlin reported the OCCSW not only contributed funds to Children in Crisis, the Shelter House, and the Children’s Advocacy Center but also provided a $1,000 scholarship at Northwest Florida State College. The new officers were installed in January and a budget was developed and approved. Mrs. McLaughlin closed by saying the occsw had a busy year in 2013 with the membership logging in more than 189 volunteer hours per month. April 15, 2014 -2- Minute Book 71, Page 17 Okaloosa County Board of County Commissioners VISTTOR - SHERIFF LARRY ASHLEY, EXPRESSION OF THANKS TO FACILITIES MAINTENANCE STAFF FOR REMODEL OF FACILITY Sheriff Larry Ashley admitted that he was skeptical when plans were considered for Facilities Maintenance staff to remodel the Shalimar Sheriff's Facility in order to relocate personnel before the May 1 deadline to demolish the Shalimar Annex. He said he wants to publicly thank those individuals in this department for their efficiency and professionalism in accomplishing this task in such a timely manner. Sheriff Ashley read the names of staff who worked on the project and said he would like to present them with a certificate and a challenge Coln: Neil Redmond Pam Baggett Larry Godwin Robert Sawyer Mark Seymour Sue Redmond Steve Stanley Patti Hannah Shaun Harrington Ricky Hughes Terry Wilson Danny Godwin Matt Hughes Rickey Merritt Bobby Spence Ron Richards William James Leon Fleming Sheriff Ashley told the Board he wants to express his thanks publicly and let the commissioners know their staff is doing a good job. PROCLAMATION - EXPLOSIVE ORDNANCE DISPOSAL DAY Mr. Parisot made motion, seconded by Mr. Amunds, to adopt a proclamation designating May 3, 2014 as Explosive Ordnance Disposal Day. 5 yeas. Captain Bill Nall and others joined Mr. Parisot at the podium. Mr. Parisot read the proclamation and photographs were taken of the presentation of the document to Captain Nall, PROCLAMATION - BLUE STAR MOTHERS OF AMERICA MONTH Mr. Parisot made motion, seconded by Mr. Harris, to adopt the proclamation designating May 2014 as Blue Star Mothers of America Month. 5 yeas. Mr. Windes asked Mrs. Mary Bard to join him at the podium for the reading of the proclamation. April 15, 2014 -3- Minute Book 71, Page 18 Okaloosa County Board of County Commissioners PUBLIC HEARING - REQUEST TO VACATE PORTION OF NUTMEG AVENUE, PINE CREST ADDITION TO VALPARAISO (6:30 p.m.) Mr. Stanford read the advertised legal notice for public hearing to consider the request of Stephen L. Kennedy as agent for Matthew Smith-Kennedy and Mark Williams and his wife, Kim Sun Williams, to vacate a portion of the unimproved right-of-way platted as Nutmeg Avenue between Blocks 24 and 25 in the Pine Crest Addition to Valparaiso. Mr. John Hofstad, Public Works Director, stated this request is for vacation of unopened right-of-way (Nutmeg Avenue) adjacent to Lots 24, 25, and 26 in Block 25 on the east side and adjacent to Lots 1, 2, and 3 in Block 24 on the west side. The requested area for vacation measures approximately 50 feet by 144.46 feet. He pointed out the right-of-way has not been maintained and it is overgrown. Mr. Hofstad reported staff has reviewed the request and has no objections, adding no objections have been received from the public. Mr. Stephen Kennedy came forward. Mr. Stewart administered the oath to Mr. Kennedy. Upon inquiry by Mr. Kennedy, Mr. Hofstad stated this is a typical vacation, advising the vacated property will be divided between adjoining property owners. Mr. Walt Spence stated he lives across the street from the subject property and he supports the proposed vacation. Mr. Harris made motion, seconded by Mr. Parisot, to vacate the property as advertised with all normal stipulations remaining in place. 5 yeas. RESOLUTION NO. 14-77 PUBLIC HEARING - REQUEST TO VACATE PORTION OF SECOND AVENUE AND ALLEY IN BLOCK 2, TOWNSITE OF PORT DIXIE (6:30 p.m.) Mr. Stanford read the advertised legal notice for public hearing to consider the request of Steven R. Bennett (Bennett Farm and Land Investment, LTD and Steven R. Bennett Revocable Living Trust) to vacate a portion of Second Avenue and the east-west alleyway through Block 2 in the Townsite of Port Dixie. Mr. Hofstad advised this request is similar to other right-of- way vacation requests in this development. The requested area for vacation along Second Avenue is 20 feet by 150 feet and lies adjacent to Lots 19 through 23 in Block 2. The unopened alley April 15, 2014 -4- Minute Book 71, Page 19 Okaloosa County Board of County Commissioners is also 20 feet by 150 feet. He stated this right-of-way has not been maintained and it is overgrown. Mr. Hofstad advised that staff has no objections to this request. Mr. Bennett stated he is available to answer questions. There were no questions. Mr. Parisot made motion, seconded by Mr. Amunds, to vacate the portion of Second Avenue and the alley as advertised with all normal stipulations remaining in place. 5 yeas. RESOLUTION NO. 14-78 CONSENT AGENDA APPROVAL Mr. Parisot said he would like clarification on Item #20, adding that Items #21 and #22 will be affected by the decision on #20. These three items were removed for separate consideration. Mr. Boyles made motion, seconded by Mr. Parisot, to approve Items #1 through #19 and Items #23 and #24. 1. Airports: Approval of Change Order No. 1 with Birkshire Johnstone, LLC to add 63 calendar days to Bob Sikes Airport Parking Lot Project 2. Airports: Approve extension of contract with AMRI from May 1, 2014 to September 30, 2014; and approve’ the following individuals to serve on selection committee for Airport Management Consulting Services: Gary Stanford or designee (Clerk’s Office), Kimberly Kilpatrick (Water & Sewer System), Bill Leaman (Convention Center), Clay Simmons (Public Works), and Jon Morris (Airports) 3. BCC: Resolution supporting Bryan Desloge’s efforts to serve in leadership position at the National Association of Counties RESOLUTION NO. 14-79 4. BCC: Proclamation designating the month of April 2014 as National County Government Month 5. County Administration: Resolution authorizing Surety Land Title of Florida to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Beachmark Inn, Inc.) RESOLUTION NO. 14-80 6. BCC Records: Regular Meeting Minutes of March 4, 2014 and March 18, 2014 and Executive Session Minutes of March 18, 2014 7. Human Resources: Kelly Services contract amendment April 15, 2014 -5- Minute Book 71, Page 20 Okaloosa County Board of County Commissioners 8. Information Systems: Approve payment of Invoice #5376 in the amount of $10,423 associated with Gator Boring Task Order #2 9. Library Cooperative: Amendment to State Aid to Libraries Grant 10. Sheriff: Teen Driver's Challenge reimbursement request 11. Purchasing: Authorization to purchase one heavy-duty diesel truck with 20 cubic yard dump body from Ward International at a cost of $136,300 12. Purchasing: Amendment #1 to contract with Vulcan Materials (C14-2074-PW) to add #57 stone 13. Purchasing: Clarification to contract bid amount with Jimmy Henderson II Construction for Health Department repairs (BCC meeting of April 1, 2014); agenda narrative read $91,800 and should have been $93,814 14. Purchasing: Purchase one new 2014 diesel truck tractor, tandem axle, 80,000 GCWR (6x4) from Orlando Freightliner for $114,997 15. Purchasing: Purchase three new 2014 cab chassis (4x4) dual rear wheel diesel trucks with service bodies, air compressors and inverters from Jarrett Gordon Ford for $195,141 16. Purchasing: AVCON Task Order #3 for McCallum Sweeney Site Certification Phase II (Gulf Power Program) for a fixed fee of $185,000 17. Public Works: Accept Price Farm Plantation Subdivision into the county’s permanent maintenance program and release Coastal Bank & Trust Letter of Credit #201105 for $62,000 18. Public Works: Sunset Beach Service request for Qualified Beach Vendor Certificate and QBV Beach Vehicle Permit for calendar year 2014 19. Public Works: Emerald Coast Volleyball Club request for Qualified Beach Vendor Certificate for calendar year 2014 23. Public Works: Coastal Beach Service request for Qualified Beach Vendor Certificate and QVC Beach Vehicle Permit for calendar year 2014 24. Public Works: Execution of FDOT Local Agency Program (LAP) Agreement for design of Antioch Road Sidewalk Improvements Project and execution of signature resolution. RESOLUTION NO. 14-81 5 yeas. April 15, 2014 -6- Minute Book 71, Page 21 Okaloosa County Board of County Commissioners 20. County Administration: Waiver of park permit fees for all non-profit and not-for-profit organizations Mr. Parisot stated the event permit requests listed as Items #21 and #22 on the agenda are non-profit organizations and if Item #20 is approved he would like for the permit fees to Horizons and Fort Walton Beach High School to be refunded. Mr. Harris stated his concern is there are non-profits which make millions of dollars per year and he would rather make a decision on a case-by-case basis rather than with a broad stroke. Mr. Parisot made motion to approve the waiver of park permit fees for all non-profit and not-for-profit organizations and to refund permit fees to Horizons and Fort Walton Beach High School, Mr. Boyles stated he would prefer individual motions because one of the items is a procedural matter. Mr. Parisot made motion, seconded by Mr. Amunds, to approve the procedure as outlined in Item #20 to waive park permit fees for all non-profit and not-for-profit organizations. 3 yeas, 2nays. (Mr. Boyles and Mr. Harris voted no.) 21. Public Works: Event permit request from Horizons Foundation for use of parking area at The Boardwalk on Okaloosa Island for Burning Up the Beaches Car Show on May 1-4, 2014 Mr. Parisot made motion, seconded by Mr. Boyles, to approve this permit request. 5 yeas. 22. Public Works: Special Event permit request from the Fort Walton Beach High School Leadership Class to use beach area at The Boardwalk on Okaloosa Island on May 10, 2014 Mr. Parisot made motion, seconded by Mr. Boyles, to approve this permit request. 5 yeas. Upon inguiry, Public Works Director John Hofstad stated the procedure approved in Item #20 would apply to both of these organizations. Mr. Windes confirmed that is the consensus. TOURIST DEVELOPMENT - VISITORS GUIDE RFQ AND SELECTION OF REVIEW COMMITTEE Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated in November 2013 staff directed Peter Mayer Advertising to issue a RFP (Request for Proposals) for the Visitors Guide April 15, 2014 -7- Minute Book 71, Page 22 Okaloosa County Board of County Commissioners for the coming year. He said the process was not in line with county policy and felt if the department went forward with the three bids, it could be challenged. Mr. Schroeder stated the process was negated and the Tourist Development Council (TDC) approved bringing the matter to the Board for it to be conducted properly. He requested authorization to issue a Request for Qualifications (RFQ) for the Visitor Guide for 2014-15. Upon inquiry by Mr. Parisot, Mr. Schroeder stated the selection committee did not convene and review the RFPs. Mr. Parisot made motion, seconded by Mr. Harris, to authorize the Purchasing Department to issue the RFQ for the Visitors Guide for 2014-15 and to appoint the following members to the review committee: TDD Director, Research and Development Manager, Marketing Manager, and a member of the TDC with a member of the Purchasing Department acting as facilitator. 5 yeas, TOURIST DEVELOPMENT - USE OF LAST MINUTE DEALS FUNDING Mr. Schroeder stated the revised ad agency Strategic Marketing Plan (approved March 18, 2014) included a category for Last Minute Deals in the amount of $18,813. He said Task Order #136 with Peter Mayer Advertising is for advertisement placements, specifically Visit Florida Meeting Magazine designed to target meeting planners and for online keyword advertising designed to target leisure travelers nationally. Mr. Schroeder advised these items were approved by the TDC. Mr. Boyles asked if this was approved after the fact. Mr. Schroeder replied the department has concurrence from the TDC Chairman to bring it to the BCC and then it will be returned to the Tourist Development Council. Upon further inquiry by Mr. Boyles, Mr. Schroeder acknowledged the money has already been spent. TOURIST DEVELOPMENT - NAMING OF OUTDOOR EXHIBITION AREA AT EMERALD COAST CONVENTION CENTER Mr. Shroeder said after an extensive process to select a name for the 150-foot by 200-foot outdoor exhibition area constructed on the north side of the Emerald Coast Convention Center (ECCC), staff is recommending the Board approve naming the area “Bayview Plaza.” Mr. Boyles asked for details of this extensive process. Mr. Bill Leaman, ECCC Manager, stated staff began with 15 April 15, 2014 -8- Minute Book 71, Page 23 Okaloosa County Board of County Commissioners prospective names for the exhibition area. This list was narrowed to ten names by staff and then the most popular name with staff was recommended to the Board. Mr. Parisot made motion, seconded by Mr. Harris, to approve naming the outdoor exhibit area “Bayview Plaza.” 5 yeas. WATER & SEWER SYSTEM - REPI PHASE 4 AGREEMENT WITH U.S. AIR FORCE Mr. Jeff Littrell, Water & Sewer System Director, requested approval of the Readiness and Environmental Protection Initiative (REPI) Phase 4 agreement with the U.S. Air Force. This is a $200,000 grant to go toward land acquisition of a Shoal River buffer which will benefit both the Air Force (Duke Field flight path) and Okaloosa County (watershed protection for future water supply). Mr. Littrell explained this grant will be combined with three previous grants, bringing the total grant monies to $1.1 Million. He said it will also consolidate all four grants into one agreement. Upon inquiry by Mr. Parisot, Mr, Littrell replied no land has yet been purchased. He added that recently staff obtained approval to get appraisals and to negotiate with property owners. Mr. Harris made motion, seconded by Mr. Boyles, to authorize the Chairman to execute the Cooperative Agreement with the U.S. Air Force and to authorize the Chairman to execute subsequent related documents and any future modifications to this Cooperative Agreement. Mr. Parisot remarked that he has a problem with blanket authorizations. Mr. Harris said this allows a cutback in bureaucracy and does not prevent the department head from providing updates. 5 yeas. WATER & SEWER SYSTEM - REQUEST TO ADVERTISE FOR PUBLIC HEARING TO CONSIDER CONSTRUCTION OF EAST COUNTY FORCE MAIN AND REPUMP STATION IMPROVEMENTS BY OCWS Mr. Littrell requested authorization to advertise for a hearing during a public meeting to consider a request by Okaloosa County Water & Sewer (OCWS) to self-perform the construction related to East County Force Main and Repump Station Improvements. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the department head’s request. 5 yeas. April 15, 2014 ~Q9- Minute Book 71, Page 24 Okaloosa County Board of County Commissioners (NOTE: This public hearing is scheduled to be heard at 9 a.m. on May 20, 2014 at the BCC’s regular meeting in Fort Walton Beach. } WATER & SEWER SYSTEM - EMERGENCY SOLE SOURCE PURCHASE OF TRAILER-MOUNTED BYPASS PUMP Mr. Littrell requested authorization for an emergency sole source purchase of a 12-inch diesel powered trailer-mounted bypass pump to be used at the Post Office Lift Station and other lift stations in the future. In December 2012 the Board approved a bid award for a large trailer-mounted bypass pump to Thompson Pump of Pensacola as the low bidder meeting specifications with a bid of $97,750. He advised this dealer is willing to provide the same pump in the 2014 model for the same price. Mr. Littrell pointed out the Post Office Lift Station (located on 37°" Street in Niceville) is one of the oldest in the service area and has only one pump working. The second pump exploded on March 27, 2014. Mr. Harris said the trailer-mounted unit would be used in case the pump goes down. Mr. Windes stated this is basically an insurance policy and the department believes it is a time sensitive item. Mr. Littrell replied in the affirmative to both commissioners’ remarks. Mr. Parisot made motion, seconded by Mr. Harris, to approve this emergency sole source purchase as recommended by the department head. 5 yeas. WATER & SEWER SYSTEM - LAYNE CHRISTENSEN COMPANY CHANGE ORDER #3 FOR DEL CERRO II WELL Mr. Littrell stated the proposed change order will add $99,530 to the scope of work. It will also add 153 days to the substantial completion date and 122 days for final completion. The Del Cerro II Public Supply Well in North County has been delayed because of low yield and sand intrusion. To remedy the high sand concentration and to improve water yield, a gravel pack filter and screen is required. Mr. Harris made motion, seconded by Mr. Boyles, to approve Change Order #3 with Layne Christensen for the Del Cerro II Well project. 5 yeas. WATER & SEWER SYSTEM - POLYENGINEERING TASK ORDER #115 REVISION #2 Mr. Littrell stated Polyengineering is the consulting engineer on the Del Cerro II Well Project. He requested approval of Task April 15, 2014 -10- Minute Book 71, Page 25 Okaloosa County Board of County Commissioners Order #115 Revision #2 with Polyengineering which will add $27,592 to the scope of work. Approval of this revision will put the new total for Task Order #115 at $166,432. Mr. Harris made motion, seconded by Mr. Boyles, to approve Task Order #115 Revision #2 with Polyengineering. 5 yeas. WATER & SEWER - INSITUFORM TECHNOLOGIES CONTRACT RENEWAL AND CHANGE ORDER #2 Mr. Littrell requested renewal of the contract with Insituform Technologies (#C12-1955-WS) for two additional years, including the adjustment of bid prices by appropriate CPI increases as indicated in the contract. He also requested approval of Change Order #2 to add scope of work for rehabilitation of gravity sewer lines in the Garniers Service Area. Approval of Change Order #2 will add $636,408.73 to the contract amount. Approval of this change order will increase the contract sum _ to $1,118,611.73. Mr. Boyles made motion, seconded by Mr. Parisot, to approve the contract renewal and Change Order #2 with Insituform Technologies. 5 yeas. AIRPORTS - FOY SHAW INDUSTRIAL PARKWAY, BOB SIKES AIRPORT Mr. Sunil Harman, Airports Director, stated in September 2013 the Board approved a cooperative agreement between the Airports and Public Works Departments to advance the design and construction of a new direct access connector roadway between U.S. Highway 90 and Bob Sikes Airport (Foy Shaw Industrial Parkway) . Based on evaluation of the roadway alignment alternatives, as well as preferred environmental and cost feasibility alternatives, the FDOT Joint Participation Agreement was revised to include acquisition of right-of-way to fund the purchase of 3.07 acres. Mr. Harman requested action by the Board on the following items: ® Accept and approve the FDOT Supplemental Joint Participation Agreement (SUPA) ; adopt the associated authorizing resolution and authorize the Chairman to execute same e Approve the preferred environmentally and financially feasible roadway alignment for the Foy Shaw Industrial Parkway ® Approve the purchase of and payment for 3.07 acres of right-of-way described as Parcel B under Parent Tract April 15, 2014 -11- Minute Book 71, Page 26 Okaloosa County Board of County Commissioners identified as 14-3N-23-0000-0039-0010 at a fair market value appraised and certified amount of $58,000 e Authorize the solicitation of Requests for Qualifications (RFQ) for an environmental assessment, roadway design, permitting and construction phase services to be procured by the Purchasing Department and managed by the Public Works Department e Approve the composition of a review committee, consisting of Commissioner Harris, Public Works Director John Hofstad or his designee, Tracy Stage (Airports), and Mike Stenson (Airports) Mr. Harman stated they are looking at two and a half years for completion of the project; however, if everything goes according to plan, it could be completed in twenty-four months. Mr. Harris stated this will open significant manufacturing and industrial opportunities for the entire region. Mr. Harris made motion, seconded by Mr. Amunds, to approve these five items. Mr. Stewart recommended each issue be considered by separate vote. Mr. Harris made motion, seconded by Mr. Amunds, to approve the FDOT Supplemental Joint Participation Agreement for land acquisition of Parcel B at Bob Sikes Airport and to adopt the accompanying signature resolution. 5 yeas. RESOLUTION NO. 14-82 Mr. Harris made motion, seconded by Mr. Amunds, to approve the preferred environmentally and financially feasible roadway alignment for the Foy Shaw Industrial Parkway as depicted in Exhibit A of the agenda package. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to approve the purchase of 3.07 acres described as Parcel B of Parent Tract identified as 14-3N-23-0000-0039-0010 from Mr. and Mrs. Richard A. Howard at a cost of $58,000. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to authorize the Purchasing Department to issue a RFQ for a qualified engineering firm to provide an environmental assessment, roadway design, permitting and construction phase services for subject roadway. 5 yeas. Mr. Harris made motion, seconded by Mr. Amunds, to approve the review committee as listed above and to add Craig Shaw, son of April 15, 2014 -12- Minute Book 71, Page 27 Okaloosa County Board of County Commissioners the late Foy Shaw, to the recommended committee membership. 5 yeas. PUBLIC WORKS - ACCEPTANCE OF OVERLOOK AT CHESTNUT RIDGE SUBDIVISION INTO PERMANENT MAINTENANCE PROGRAM Mr. John Hofstad, Public Works Director, reported Overlook at Chestnut Ridge Subdivision has completed the 18-month warranty period. He said the inspector has visited the site and recommends acceptance of this subdivision into the county’s permanent maintenance program. Mr. Harris made motion, seconded by Mr. Boyles, to accept Overlook at Chestnut Ridge Subdivision into permanent maintenance and to release the developer's letter of credit. 5 yeas. PUBLIC WORKS - VETERANS PARK WOODEN PEDESTRIAN BRIDGE AND WALKING TRAIL Mr. Hofstad requested Board approval for funding for improvements to Veterans Park. He said the $150,000 lease fees for the two front parcels on Okaloosa Island were to be used for improvements and maintenance on the remaining 17 acres. A decision was made to leave the park in a passive use state and Phase I was subsequently approved. This phase consisted of a walking trail through the east end of the park property. When completed, the walking trail will tie into the pedestrian bridge across Memorial Pond. However, the bridge has deteriorated and is in need of repair. One of the lessees, The Gulf Coast Marine Life Center, has agreed to provide the labor for repairs to the bridge with Okaloosa County supplying materials. The existing bridge is 8 feet wide and 170 feet long. The materials cost is estimated at $61.73 per linear foot for a total materials cost of $10,500. Continuing, Mr. Hofstad reported concerns have been voiced about making the walking trail more accessible for handicapped citizens. The trail is 6 feet wide, lined with 6” by 6” timbers and filled with limerock base. He advised there is no way to meet ADA construction standards for the walking trail because of the topography, noting the land is considered a protected Coastal Dune System. However, Mr. Hofstad said reasonable accommodations can be made by decking the recently installed walking path. This will cost $20,000. April 15, 2014 -13- Minute Book 71, Page 28 Okaloosa County Board of County Commissioners Upon inquiry by Mr. Amunds, Mr. Hofstad replied approval was given to use the first year lease fees for the improvements. The funding would be taken from this source if approved. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the recommended improvements with funding ($10,500 for bridge materials and $20,000 for decking the walking path) to be taken from the first year’s lease fees for the two front parcels (Gulf Coast Marine Life Center and Wild Willy’s). 5 yeas. FACILITIES MAINTENANCE - FUNDING SOURCE FOR DAG ARCHITECTS CONTRACT Mr. Don Turner, Facilities Maintenance Director, stated at the last meeting the Board approved entering into contract with DAG Architects for the Sheriff's new building in Shalimar. He noted that no funding source was identified for that contract. In his agenda request, Mr. Turner recommended taking funding Erom Account 301-3160-561100 which contains $400,000. He reported he received communication from Budget Analyst Dave Skarzynski that the $400,000 in this account is for the next payment to the Meigs Trust for the Shalimar Annex property. As an alternative, Mr. Turner proposed transferring $100,000 ($80,000 for contract and $20,000 for incidentals) from 301- 3160-599300 which is Reserves for Future Capital Outlay. This account contains $360,917. Mr. Parisot made motion, seconded by Mr. Harris, to approve funding for the DAG Architects contract in the amount of $100,000 from the Future Capital Outlay Reserves account. Mr. Boyles noted this is an amended recommendation from the one listed on the agenda request. 5 yeas. FACILITIES MAINTENANCE - SHALIMAR ANNEX ASBESTOS ABATEMENT UPDATE Mr. Turner advised that he has received a report from the contractor regarding the asbestos abatement and the magnitude of the work which must be done. He stated more than $170,000 will be needed for this work. Mr. Turner noted we may soon run out of ready reserves at this rate and the Board may need to consider an interim or permanent funding source. Mr. Amunds asked for Mr. Turner to provide the commissioners with a status report on expenditures in the 3160 account. Mr. April 15, 2014 -14- Minute Book 71, Page 29 Okaloosa County Board of County Commissioners Turner referred to the attachment to the previous agenda request which is a printout of the Fund 301 Department 3160 account. CORRECTIONS - STATE CRIMINAL ALIEN ASSISTANCE PROGRAM GRANT APPLICATION Mr. Paul Lawson, Chief Corrections Officer, requested approval to submit a grant application to the U.S. Department of Justice for the State Criminal Alien Assistance Program. He said the grant has generated $171,600 over the past six years. Mr. Parisot made motion, seconded by Mr. Amunds, to approve submission of this on-line grant application. 5 yeas. OLD BUSINESS ~ FISCAL YEAR 2014 FOURTH QUARTER CALENDAR Mr. Harris made motion, seconded by Mr. Boyles, to approve the FY 2014 Fourth Quarter Calendar (July, August, September) for meetings and workshops. 5 yeas. OLD BUSINESS - MEMORANDUM OF AGREEMENT BETWEEN STATE DEPARTMENT OF HEALTH AND OKALOOSA COUNTY FOR USE OF CERTAIN FACILITIES DURING PUBLIC HEALTH EMERGENCIES Mr. Shaun May and Ms. Katie Holbrook, representing the Florida Department of Health, thanked the Board for allowing them to return to discuss the request for use of two county facilities on Okaloosa Island (The Boardwalk and the Emerald Coast Convention Center) as Strategic National Stockpile Points of Dispensing in the event of a public health emergency. Mr. Parisot noted that his questions were answered earlier this afternoon. He then made motion, seconded by Mr. Boyles, to approve the two MOAs. It was pointed out the MOAsS were amended from the previous meeting when presented for consideration and provided for backup on the agenda. The amended documents to be approved and executed were provided via email to all parties earlier in the day by the County Attorney. 5 yeas. COMMISSIONER HARRIS - EMERALD COAST WILDLIFE REFUGE ZOO Mr. Harris said a few years back he had an opportunity to speak with the owners of Sasquatch Zoo and recommended they seek help from the Emerald Coast Wildlife Refuge. He reported recently there was a ribbon cutting ceremony for the re-opening of this zoo under the control of the Emerald Coast Wildlife Refuge. Mr. Harris encouraged everyone to visit the facility. April 15, 2014 -15- Minute Book 71, Page 30 Okaloosa County Board of County Commissioners RESOLUTION ENCOURAGING NATIONAL MARINE FISHERIES SERVICE TO ADOPT MANDATORY ELECTRONIC CATCH DATA Mr. Windes presented for consideration a resolution encouraging the National Marine Fisheries Service to adopt mandatory electronic catch data monitoring for fare carrying vessels and to provide better data and accountability in the Recreational Fishing Sector. He briefly outlined the rationale behind the resolution and then opened the floor for public comment. No one came forward to address the proposed resolution. Mr. Parisot made motion, seconded by Mr. Harris, to adopt the resolution. 5 yeas. RESOLUTION NO. 14-83 PUBLIC COMMENTS Mr. Taylor Ward, Sandman Beach Cleaning Service, read from a prepared statement. (NOTE: A copy of the statement was not provided to the Clerk’s Office for the record.) Mr. Ward's remarks dealt with the events concerning the beach cleaning contract, subsequent litigation, and the Board’s Executive Session to discuss the litigation. He said following the Executive Session the Board did not approve the settlement agreement. Mr. Ward felt the Board could settle this issue and believes the Board does have the authority to award him the beach cleaning contract. He said he has complied with all the county’s requests and asked the commissioners to let him know when they are willing to do the same. Mr. Windes expressed concern about Mr. Ward representing himself in this matter before the Board, to which Mr. Ward replied that his attorney is present in the audience. Mr. Windes asked if Mr. Ward is willing to extend the emergency contract for 60 days while this matter is sorted out. Mr. Ward questioned the Board's two previous votes on the beach cleaning issue. Mr. Windes asked the Board members if they want to entertain this item any further. Mr. Parisot pointed out this item was not on the agenda. Mr. Amunds asked for Mr. Stewart to comment. Mr. Stewart replied that any citizen has the right to address the Board and talk about issues which concern him. He recommended the Board not get into a discussion in this forum because of continuing litigation. Mr. Stewart pointed out the emergency beach cleaning contract with Sandman expires on April 30, He said the Chairman's question to Mr. Ward was information the Board needed to know and it will have to act accordingly. April 15, 2014 -16- Minute Book 71, Page 31 Okaloosa County Board of County Commissioners Mr. Ward stated there is no procedure in the county’s policy manual which allows for such a request and suggested the Board schedule another Executive Session. He said they could participate in the session and discuss this together and then come back to a public meeting. Mr. Ward said there is an Opportunity to have another meeting before the emergency contract expires. He advised the litigation was born out of frustration and now he is being asked to do something he does not understand. Mr. Boyles stated he respects the current majority opinion of the Board and stated his dissent. Mr. Harris added, “Here, here.” ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 7:52 p.m. DON W. HOWARD CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) April 15, 2014 -17- Minute Book 71, Page 32 Okaloosa County Board of County Commissioners