Okaloosa County BOCC — June 3, 2014 — April 15 2014 Regular Meeting — reading text

April 15, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:05 p.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K, Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk's Office; Ernie Padgett, County Administrator; Greg Stewart, Acting County Attorney; and representatives of the media. COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett reported that he spent a large portion of a day with Gary Stanford, Finance Director, and Dave Skarzynski, Budget Analyst, discussing budget preparations for Fiscal Year 2014-15. He noted Property Appraiser Pete Smith has advised him there is a slight uptick in property values and Mr. Smith will keep him apprised of these figures. With regard to the issue of overbilling by the Department of Juvenile Justice (DJJ), Mr. Padgett stated he has spoken with a number of County Administrators in other counties who have also overpaid DJJ. He said their plans are similar to Okaloosa’s which is to wait until the 60-day Legislative Session has ended before making a decision on a course of action. Mr. Padgett stated Sheriff Ashley has been instrumental in conveying figures of overpayment directly to the Governor’s Office and thanked the Sheriff for his assistance. COMMISSIONER‘ S MINUTE Mr. Parisot stated Elder Services wants to tear down the fire wall at the old Fort Walton Beach hospital facility which was recently constructed by county forces in order to move equipment. He said Elder Services says they will rebuild the wall. Mr. Parisot recommended Mr. Padgett offer use of a large truck and personnel to move the equipment through the parking lot rather than tear down this wall. Mr. Harris said he believes it is within the purview of the County Administrator to handle and that it is not a commissioner’s decision. Mr. Padgett stated he and Facilities Maintenance Director Don Turner will meet on site to review the situation, saying there is an alternative. April 15, 2014 -i- Minute Book 71, Page 16 Okaloosa County Board of County Commissioners Mr. Boyles stated he will be attending the Florida Chamber of Commerce Trade and Logistics presentation in Pensacola on Thursday and will represent Okaloosa County in a panel discussion. Mr. Amunds stated last October a letter was sent to National Seashore Park officials regarding a cooperative effort to rebuild boat ramps. He said he was contacted today and they are interested in working with staff on a possible Memorandum of Understanding (MOU) on this item. Mr. Harris advised that he had an opportunity to attend a forum on Community Partnerships Initiatives with the military. He said General Harris has taken on this program and will have quarterly meetings. Mr. Harris noted the county and the military are already working together but there are more opportunities available. Mr. Windes stated he would like to schedule a ceremony at the next meeting in honor of long-standing County Attorney John Dowd. PUBLIC COMMENTS RELATING TO AGENDA No one came forward to speak. VISITOR - VALERIE MCLAUGHLIN, OKALOOSA COUNTY COMMISSION ON THE STATUS OF WOMEN ANNUAL REPORT Mrs. Valerie McLaughlin, Chairperson of the Okaloosa County Commission on the Status of Women (OCCSW), read the OCCSW's 2013 report which detailed the activities and accomplishments of the group. She gave the history of the organization and spoke briefly about the Wall of Honor and Hall of Honor inductees, Mrs. McLaughlin reported the OCCSW not only contributed funds to Children in Crisis, the Shelter House, and the Children’s Advocacy Center but also provided a $1,000 scholarship at Northwest Florida State College. The new officers were installed in January and a budget was developed and approved. Mrs. McLaughlin closed by saying the occsw had a busy year in 2013 with the membership logging in more than 189 volunteer hours per month. April 15, 2014 -2- Minute Book 71, Page 17 Okaloosa County Board of County Commissioners VISTTOR - SHERIFF LARRY ASHLEY, EXPRESSION OF THANKS TO FACILITIES MAINTENANCE STAFF FOR REMODEL OF FACILITY Sheriff Larry Ashley admitted that he was skeptical when plans were considered for Facilities Maintenance staff to remodel the Shalimar Sheriff's Facility in order to relocate personnel before the May 1 deadline to demolish the Shalimar Annex. He said he wants to publicly thank those individuals in this department for their efficiency and professionalism in accomplishing this task in such a timely manner. Sheriff Ashley read the names of staff who worked on the project and said he would like to present them with a certificate and a challenge Coln: Neil Redmond Pam Baggett Larry Godwin Robert Sawyer Mark Seymour Sue Redmond Steve Stanley Patti Hannah Shaun Harrington Ricky Hughes Terry Wilson Danny Godwin Matt Hughes Rickey Merritt Bobby Spence Ron Richards William James Leon Fleming Sheriff Ashley told the Board he wants to express his thanks publicly and let the commissioners know their staff is doing a good job. PROCLAMATION - EXPLOSIVE ORDNANCE DISPOSAL DAY Mr. Parisot made motion, seconded by Mr. Amunds, to adopt a proclamation designating May 3, 2014 as Explosive Ordnance Disposal Day. 5 yeas. Captain Bill Nall and others joined Mr. Parisot at the podium. Mr. Parisot read the proclamation and photographs were taken of the presentation of the document to Captain Nall, PROCLAMATION - BLUE STAR MOTHERS OF AMERICA MONTH Mr. Parisot made motion, seconded by Mr. Harris, to adopt the proclamation designating May 2014 as Blue Star Mothers of America Month. 5 yeas. Mr. Windes asked Mrs. Mary Bard to join him at the podium for the reading of the proclamation. April 15, 2014 -3- Minute Book 71, Page 18 Okaloosa County Board of County Commissioners PUBLIC HEARING - REQUEST TO VACATE PORTION OF NUTMEG AVENUE, PINE CREST ADDITION TO VALPARAISO (6:30 p.m.) Mr. Stanford read the advertised legal notice for public hearing to consider the request of Stephen L. Kennedy as agent for Matthew Smith-Kennedy and Mark Williams and his wife, Kim Sun Williams, to vacate a portion of the unimproved right-of-way platted as Nutmeg Avenue between Blocks 24 and 25 in the Pine Crest Addition to Valparaiso. Mr. John Hofstad, Public Works Director, stated this request is for vacation of unopened right-of-way (Nutmeg Avenue) adjacent to Lots 24, 25, and 26 in Block 25 on the east side and adjacent to Lots 1, 2, and 3 in Block 24 on the west side. The requested area for vacation measures approximately 50 feet by 144.46 feet. He pointed out the right-of-way has not been maintained and it is overgrown. Mr. Hofstad reported staff has reviewed the request and has no objections, adding no objections have been received from the public. Mr. Stephen Kennedy came forward. Mr. Stewart administered the oath to Mr. Kennedy. Upon inquiry by Mr. Kennedy, Mr. Hofstad stated this is a typical vacation, advising the vacated property will be divided between adjoining property owners. Mr. Walt Spence stated he lives across the street from the subject property and he supports the proposed vacation. Mr. Harris made motion, seconded by Mr. Parisot, to vacate the property as advertised with all normal stipulations remaining in place. 5 yeas. RESOLUTION NO. 14-77 PUBLIC HEARING - REQUEST TO VACATE PORTION OF SECOND AVENUE AND ALLEY IN BLOCK 2, TOWNSITE OF PORT DIXIE (6:30 p.m.) Mr. Stanford read the advertised legal notice for public hearing to consider the request of Steven R. Bennett (Bennett Farm and Land Investment, LTD and Steven R. Bennett Revocable Living Trust) to vacate a portion of Second Avenue and the east-west alleyway through Block 2 in the Townsite of Port Dixie. Mr. Hofstad advised this request is similar to other right-of- way vacation requests in this development. The requested area for vacation along Second Avenue is 20 feet by 150 feet and lies adjacent to Lots 19 through 23 in Block 2. The unopened alley April 15, 2014 -4- Minute Book 71, Page 19 Okaloosa County Board of County Commissioners is also 20 feet by 150 feet. He stated this right-of-way has not been maintained and it is overgrown. Mr. Hofstad advised that staff has no objections to this request. Mr. Bennett stated he is available to answer questions. There were no questions. Mr. Parisot made motion, seconded by Mr. Amunds, to vacate the portion of Second Avenue and the alley as advertised with all normal stipulations remaining in place. 5 yeas. RESOLUTION NO. 14-78 CONSENT AGENDA APPROVAL Mr. Parisot said he would like clarification on Item #20, adding that Items #21 and #22 will be affected by the decision on #20. These three items were removed for separate consideration. Mr. Boyles made motion, seconded by Mr. Parisot, to approve Items #1 through #19 and Items #23 and #24. 1. Airports: Approval of Change Order No. 1 with Birkshire Johnstone, LLC to add 63 calendar days to Bob Sikes Airport Parking Lot Project 2. Airports: Approve extension of contract with AMRI from May 1, 2014 to September 30, 2014; and approve’ the following individuals to serve on selection committee for Airport Management Consulting Services: Gary Stanford or designee (Clerk’s Office), Kimberly Kilpatrick (Water & Sewer System), Bill Leaman (Convention Center), Clay Simmons (Public Works), and Jon Morris (Airports) 3. BCC: Resolution supporting Bryan Desloge’s efforts to serve in leadership position at the National Association of Counties RESOLUTION NO. 14-79 4. BCC: Proclamation designating the month of April 2014 as National County Government Month 5. County Administration: Resolution authorizing Surety Land Title of Florida to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Beachmark Inn, Inc.) RESOLUTION NO. 14-80 6. BCC Records: Regular Meeting Minutes of March 4, 2014 and March 18, 2014 and Executive Session Minutes of March 18, 2014 7. Human Resources: Kelly Services contract amendment April 15, 2014 -5- Minute Book 71, Page 20 Okaloosa County Board of County Commissioners 8. Information Systems: Approve payment of Invoice #5376 in the amount of $10,423 associated with Gator Boring Task Order #2 9. Library Cooperative: Amendment to State Aid to Libraries Grant 10. Sheriff: Teen Driver's Challenge reimbursement request 11. Purchasing: Authorization to purchase one heavy-duty diesel truck with 20 cubic yard dump body from Ward International at a cost of $136,300 12. Purchasing: Amendment #1 to contract with Vulcan Materials (C14-2074-PW) to add #57 stone 13. Purchasing: Clarification to contract bid amount with Jimmy Henderson II Construction for Health Department repairs (BCC meeting of April 1, 2014); agenda narrative read $91,800 and should have been $93,814 14. Purchasing: Purchase one new 2014 diesel truck tractor, tandem axle, 80,000 GCWR (6x4) from Orlando Freightliner for $114,997 15. Purchasing: Purchase three new 2014 cab chassis (4x4) dual rear wheel diesel trucks with service bodies, air compressors and inverters from Jarrett Gordon Ford for $195,141 16. Purchasing: AVCON Task Order #3 for McCallum Sweeney Site Certification Phase II (Gulf Power Program) for a fixed fee of $185,000 17. Public Works: Accept Price Farm Plantation Subdivision into the county’s permanent maintenance program and release Coastal Bank & Trust Letter of Credit #201105 for $62,000 18. Public Works: Sunset Beach Service request for Qualified Beach Vendor Certificate and QBV Beach Vehicle Permit for calendar year 2014 19. Public Works: Emerald Coast Volleyball Club request for Qualified Beach Vendor Certificate for calendar year 2014 23. Public Works: Coastal Beach Service request for Qualified Beach Vendor Certificate and QVC Beach Vehicle Permit for calendar year 2014 24. Public