Okaloosa County School Board — Workshop Meeting, April 21, 2016 — reading text

School is requesting permission to close their current Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank due to the closure of the Trustmark Bank Crestview location. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments SouthsidePrimary-BankChange-Agenda 2016-04-25.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2016-2017. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 BENCOR National Governmental Employees Retirement Plan - New IRS Advisory Letter, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : Yes Budget Source : Employee Election Recommended Action : Approval Public Content On October 23, 2006, the School Board approved the adoption of the BENCOR Plan, and approved BENCOR as the administrator of the District’s 401 (a) Plan, Tax Deferred 403 (b) Annuity plan, and 457 (b) Deferred Pay Plan. The documents relating to the existing plan were executed on February 27, 2007, with master copies of the documents available in the School Board Office. Effective January 1, 2009, the Trustee for the BENCOR Plans is Wells Fargo Bank, N.A. BENCOR has continued to update the plan according to changing federal tax laws and has applied for and received intervening IRS approval letters. Most recently, pursuant to IRS procedures, the BENCOR Plan was submitted to the Service for review of cumulative statutory and regulatory changes. The Internal Revenue Service has issued another favorable opinion letter, dated March 31, 2014, which supersedes the prior advisory letters issued by the IRS on March 31, 2008 and June 2, 2009. The Service determined that the BENCOR Plan continues to be qualified under Section 401 (a) of the Internal Revenue Code. As an adopter of the BENCOR Plan, in assuring the benefits of continued IRS approval of the School District plan, the documents recently provided by the BENCOR National Governmental Employees Retirement Plan must be executed and returned by April 30, 2016. File Attachments GB078053 Okaloosa Bencor 401(a) Plan Adoption Agreement 10-26-2015.pdf (458 KB) BENCOR IRS Advisory Ltr 03-31-14.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Joint Use Agreement between the School Board of Okaloosa County, Florida and the City of Destin, a Florida municipality, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Recommended Action : Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Destin. Public Content The School Board has leased to the City of Destin for a number of years a portion of the Destin Elementary School campus for the purpose of construction, development and operation of joint use educational and recreational facilities. This renewal is for a period of twenty (20) years beginning May, 1, 2016 and terminating on April 30, 2036. File Attachments 2016 JOINT USE AGREEMENT WITH CITY OF DESTIN with Exhibit A.pdf (649 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2016-2017 presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2016-2017 Public Content The attached VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide yearlong VPK in our district. For fiscal year 2016-2017, year-long VPK will be offered at Southside Center, Laurel Hill School, and Edwins Elementary. Also attached are the Florida VPK Statutes. File Attachments VPK 2015 FL Statutes.pdf (1,384 KB) VPK Contract FY 2017.pdf (8,957 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Factory Direct Agreement: Daikin Applied, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the Factory Direct Agreement with Daikin Applied. Public Content Request approval of the Factory Direct Agreement with Daikin Applied. Vendor for Daikin equipment is Air-Tech of Pensacola. Equipment will be purchased on an as needed basis, based on factory direct pricing. The agreement is in effect until April 24, 2017 and a copy of the confirmation letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments DAIKIN.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7.