Okaloosa County School Board — Workshop Meeting, April 21, 2016

Thursday, April 21, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 21, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Leah Price, Meigs Middle School, State Champion of the 2015 National Archery in the Schools Program (NASP) for Middle School Girls, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 3. Recognitions Subject : 3.2 Recognition of Aubrey Scamahorn, Shalimar Elementary School, State Champion of the 2016 National Archery in the Schools Program (NASP) for Elementary School Girls, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 3. Recognitions Subject : 3.3 Recognition of Mikayla Lindsay, STEMM Academy, State Winner of the 2015 Florida State Science and Engineering Fair in Physics and Astronomy, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Meigs Middle School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 17 - April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 21, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 17 - April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 17 - Apr 6.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 17 – April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 21, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 17 – April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 17 - Apr 6.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing, and recommended byt the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN - MAR 2016.pdf (51 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, Presented by Vince Windham, Program Director, Purchasing Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE JAN THRU MAR 2016.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the first quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. UNDER THRESHOLD- JAN THRU MAR 2016.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 2015-2016 Instructional Evaluation System, presented by Karen Peek, Program Director of Teacher Evalaution/Certification Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This document details the procedures for determining an instructional personnel's yearly evaluation score. It is being resubmitted to highlight the changes required by the FLDOE after its original approval last fall. File Attachments Evaluation Handbook 4-18-2016.pdf (2,074 KB) Course Code Final.pdf (762 KB) Final Changes to Ithe Instructional Evaluation System.pdf (512 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of April 7, 2016; Minutes of the Regular Meeting of April 11, 2016, recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of April 7, 2016; Minutes of the Regular Meeting of April 11, 2016. File Attachments 4-7-2016 Workshop DRAFT.pdf (166 KB) 4-11-2016 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg  School for a stand mixer and table in the amount of $1,056.49, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,056.49 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for a stand mixer and table in the amount of $1,056.49. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for a stand mixer and table in the amount of $1,056.49. File Attachments Richbourg Quote for Stand Mixer & Table.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #7 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,865.60 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2016: General Fund $73,706.51 Debt Service Funds 27.08 Capital Projects Funds 233.96 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 1,898.05 Total - All Funds $ 75,865.60 File Attachments !BA 07 - Mar 2016.pdf (1,411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for March 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2016 Public Content The financial statement for the month ending March 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-03.pdf (566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for March 2016, totaling $24,101,236.58; and Bank Transfers for March 2016, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,101,236.58 and Bank Transfers in the amount of $210,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2016, totaling $24,101,236.58; and Bank Transfers for March 2016, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register March 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting :  Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-25-16.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : Yes Dollar Amount : $21,827.52 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-04-25.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to close the current Southside Primary School Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank effective April 26, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Southside Primary School Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank effective April 26, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Southside Primary School is requesting permission to close their current Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank due to the closure of the Trustmark Bank Crestview location. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments SouthsidePrimary-BankChange-Agenda 2016-04-25.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2016-2017. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 BENCOR National Governmental Employees Retirement Plan - New IRS Advisory Letter, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : Yes Budget Source : Employee Election Recommended Action : Approval Public Content On October 23, 2006, the School Board approved the adoption of the BENCOR Plan, and approved BENCOR as the administrator of the District’s 401 (a) Plan, Tax Deferred 403 (b) Annuity plan, and 457 (b) Deferred Pay Plan. The documents relating to the existing plan were executed on February 27, 2007, with master copies of the documents available in the School Board Office. Effective January 1, 2009, the Trustee for the BENCOR Plans is Wells Fargo Bank, N.A. BENCOR has continued to update the plan according to changing federal tax laws and has applied for and received intervening IRS approval letters. Most recently, pursuant to IRS procedures, the BENCOR Plan was submitted to the Service for review of cumulative statutory and regulatory changes. The Internal Revenue Service has issued another favorable opinion letter, dated March 31, 2014, which supersedes the prior advisory letters issued by the IRS on March 31, 2008 and June 2, 2009. The Service determined that the BENCOR Plan continues to be qualified under Section 401 (a) of the Internal Revenue Code. As an adopter of the BENCOR Plan, in assuring the benefits of continued IRS approval of the School District plan, the documents recently provided by the BENCOR National Governmental Employees Retirement Plan must be executed and returned by April 30, 2016. File Attachments GB078053 Okaloosa Bencor 401(a) Plan Adoption Agreement 10-26-2015.pdf (458 KB) BENCOR IRS Advisory Ltr 03-31-14.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Joint Use Agreement between the School Board of Okaloosa County, Florida and the City of Destin, a Florida municipality, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Recommended Action : Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Destin. Public Content The School Board has leased to the City of Destin for a number of years a portion of the Destin Elementary School campus for the purpose of construction, development and operation of joint use educational and recreational facilities. This renewal is for a period of twenty (20) years beginning May, 1, 2016 and terminating on April 30, 2036. File Attachments 2016 JOINT USE AGREEMENT WITH CITY OF DESTIN with Exhibit A.pdf (649 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2016-2017 presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2016-2017 Public Content The attached VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide yearlong VPK in our district. For fiscal year 2016-2017, year-long VPK will be offered at Southside Center, Laurel Hill School, and Edwins Elementary. Also attached are the Florida VPK Statutes. File Attachments VPK 2015 FL Statutes.pdf (1,384 KB) VPK Contract FY 2017.pdf (8,957 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Factory Direct Agreement: Daikin Applied, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the Factory Direct Agreement with Daikin Applied. Public Content Request approval of the Factory Direct Agreement with Daikin Applied. Vendor for Daikin equipment is Air-Tech of Pensacola. Equipment will be purchased on an as needed basis, based on factory direct pricing. The agreement is in effect until April 24, 2017 and a copy of the confirmation letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments DAIKIN.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of Tag-On Bid ITB #13015-MST Locker Repair, Removal, Replacement, Painting & Related Parts, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITB 13015-MST Locker Repair, Removal, Replacement, Painting & Related Parts through Hillsborough County Public Schools. Public Content Request approval to renew Tag-On Bid ITB 13015-MST Locker Repair, Removal, Replacement, Painting & Related Parts through Hillsborough County Public Schools. The vendor is PHP Locker Company, based on fixed pricing, and will be used on an as needed basis. The contract is effective May 7, 2016 through May 7, 2017. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 13015.pdf (330 KB) RENEWAL-ITB 13015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #16-90 Denise Dicharry,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Recommended Action : Motion to approve Service Agreement #16-90 between The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School and Denise Dicharry. Public Content Motion to approve Service Agreement #16-90 between The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School and Denise Dicharry to provide Choreography Services. The Provider will be paid $187.50 per hour for up to twenty-four (24) hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal-Dance Team. The contract is effective May 26, 2016 through May 28, 2016 and a copy is attached. For additional information, please contact Kendall Cragin, Teacher, Ruckel Middle School at (850) 833-4142. File Attachments SA# 16-90.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Additional Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the attached course adoptions for the 2016-2017 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments April 25 2016-2017 REQUEST FOR COURSE ADOPTION April 2016[1].pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps NWF Environmental Stewards, presented by Sheila Lightbourne, Curriculum Director and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,300.00 Recommended Action : Motion to approve the Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps NWF Environmental Stewards in the amount of $49,300.00. Public Content Northwest Florida State College AmeriCorps NWF Environmental Stewards will be submitting a grant proposal for the 2016-2017 program year. Seventeen (17) Okaloosa County schools have committed to participation in the Grasses in Classes environmental curriculum as part of the grant proposal. The Financial Memorandum of Agreement establishes a cash match of $49,300.00 or $2,900.00 for each participating school to assist in supporting members and program costs for implementation of the curriculum. Each school will also provide outside space for the placement of nurseries. This space (approx. 200 sq. ft.) will be used as an in-kind match at each participating school. File Attachments 2016-17 Okaloosa County School District Grasses in Classes Partner List.pdf (82 KB) Grasses and Classes - Okaloosa County School District Financial MOA 2016-17.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Application for Funding for Florida Diagnostic Learning Resource System (FDLRS), FLDOE Discretionary Project, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended for approval by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 26, 2016 Absolute Date : Apr 26, 2016 Fiscal Impact : Yes Dollar Amount : $1,085,526.00 Budgeted : Yes Budget Source : FLDOE Discretionary Project Recommended Action : Motion to approve the Application for Funding for Florida Diagnostic Learning Resource System (FDLRS). Public Content The local FDLRS Associate Center provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students. These funds benefit three districts served by our local FDLRS: Okaloosa, Santa Rosa, and Escambia. The four functions of the current project are: Child Find, Human Resource Development, Parent Services, and Technology. Total dollar amount reflects services provided across all three districts, based on district need. File Attachments FDLRS Grant 2016-17.pdf (21,506 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Services Agreement between the  School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, effective July 1, 2016 through June 30, 2017. Public Content The School Board entered into a Master Cooperative Agreement with the Florida Department of Juvenile Justice effective July 1, 2013, to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. Pursuant to Section 1003.52(11),F.S. and Section IV of the Master Cooperative Agreement, the School Board may sub-contract with a private provider for the provision of the educational programs for these youth. The District proposes to contract with Okaloosa Academy, Inc. to provide education alternative programs and training for students who are residents, or who become residents, of DJJ Facilities. The term of this contract will be July 1, 2016, through June 30, 2017. File Attachments 2016-2017 Okaloosa DJJ Contract - PDF Version.pdf (186 KB) DJJ 15-16 Inventory List.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments April 25, 2016 Ed Support Board Report.pdf (113 KB) BOARD REPORT APRIL 25, 2016 SUB HIRES.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsApril25th2016.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 120288 (2) EID# 121334 EID# 114562 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith,  Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Mahan, Lynn, Wright Elementary, 7.50 hours Gilmour, Crystal, Transportation, 34.00 hours Gadsden, Minerva, Wright Elementary, 3.75 hours Champion, April, Transportation, 11.75 hours Cawthon, Matthew, Davidson Middle, 7.50 hours Sanders, Brenda, Transportation, 34.50 hours Mapes, Barbara, Wright Elementary, 67.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Choctawhatchee High School Grant Application for Scholar Chip School Security Initiative, presented by Joey Jannazo, Assistant Principal at Choctawhatchee High School and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $100,000.00 Recommended Action : Motion to approve the grant application for Choctawhatchee High School Scholar Chip School Security Initiative. Public Content This grant would provide the necessary funding to incorporate a more modern security and attendance program at Choctaw. Implementation and work would be completed by Scholar Chip and school district personnel. Attached you will find more information about the grant and budget. For questions, please contact Joey Jannazo at Choctawhatchee High School at 833-3614. File Attachments YAB_Grant_Budget_Template.pdf (272 KB) choctaw-copy@mail okaloosa k12 fl us_20160411_164430.pdf (3,675 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Renewal of Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2016 through June 30, 2017. Public Content This is a renewal of the Motor Vehicle Lease for Disaster Transportation Services with the Okaloosa County Board of County Commissioners under the terms and conditions of the current contract. The effective dates of the renewal will be July 1, 2016 through June 30, 2017. File Attachments Bus Lease Renewal-Okaloosa BCC.pdf (967 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 21, 2016 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #: 2-43, Niceville CCTV Addition presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Dollar Amount : $24,343.55 Budgeted : Yes Budget Source : Discretionary Recommended Action : Motion to approve Task Order #: 2-43, Niceville CCTV Addition presented by Dustin Keith, Seat Management Specialist Public Content Niceville CCTV addition to current camera system. Add or replace multiple cameras throughout the campus. Add new DVR to system. File Attachments Task Order 2-43 Niceville CCTV Addition.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 21, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Apr 21, 2016 - Workshop Meeting Type : Information File Attachments 4-25-2016 Student Trip Requests.pdf (3,773 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of a school board member, an alternate, and a business representative to the  Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a school board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a school board representative present; therefore, it is requested that an alternate school board member be appointment. Current representatives are: Melissa Thrush, Lamar White (alternate), and Gloria Frazier (citizen) File Attachments VAB Memo.pdf (11 KB) 13. Board Members' Announcements/Request for Information Subject : 13.2 Designation of School Board Board Members to serve as the Legislative Liaison and Alternate on the Florida School Boards Association Committee Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to designate (board member) to serve as the Board's Legislative Liaison and (board member) to serve as the alternate on the Florida School Boards Association Legislative Committee through June 2017. Public Content In order to encourage equal representation of all school boards in our legislative efforts, the FSBA Bylaws call for each school board to annually designate a school board member, and an alternate, to serve on the FSBA Legislative Committee. Lamar White currently serves as the Board's liaison and Dewey Destin as the alternate. File Attachments FSBA Legislative Liaison & Alternate.pdf (38 KB) 13. Board Members' Announcements/Request for Information Subject : 13.3 Board Members' Announcements/Request for Information Meeting : Apr 21, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : Apr 21, 2016 - Workshop Meeting Type : 15. Public Notices Subject : 15.1 Notice of Workshop Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on April 21, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.2 Public Notice Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.