Okaloosa County School Board — Workshop Meeting, April 21, 2016 — reading text

Thursday, April 21, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 21, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Leah Price, Meigs Middle School, State Champion of the 2015 National Archery in the Schools Program (NASP) for Middle School Girls, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 3. Recognitions Subject : 3.2 Recognition of Aubrey Scamahorn, Shalimar Elementary School, State Champion of the 2016 National Archery in the Schools Program (NASP) for Elementary School Girls, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 3. Recognitions Subject : 3.3 Recognition of Mikayla Lindsay, STEMM Academy, State Winner of the 2015 Florida State Science and Engineering Fair in Physics and Astronomy, presented by the Superintendent Meeting : Apr 21, 2016 - Workshop Meeting Type : Recognition 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Meigs Middle School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 17 - April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 21, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 17 - April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 17 - Apr 6.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 17 – April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 21, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 17 – April 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 17 - Apr 6.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing, and recommended byt the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN - MAR 2016.pdf (51 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, Presented by Vince Windham, Program Director, Purchasing Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE JAN THRU MAR 2016.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the first quarter of 2016, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. UNDER THRESHOLD- JAN THRU MAR 2016.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 2015-2016 Instructional Evaluation System, presented by Karen Peek, Program Director of Teacher Evalaution/Certification Meeting : Apr 21, 2016 - Workshop Meeting Type : Information Public Content This document details the procedures for determining an instructional personnel's yearly evaluation score. It is being resubmitted to highlight the changes required by the FLDOE after its original approval last fall. File Attachments Evaluation Handbook 4-18-2016.pdf (2,074 KB) Course Code Final.pdf (762 KB) Final Changes to Ithe Instructional Evaluation System.pdf (512 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of April 7, 2016; Minutes of the Regular Meeting of April 11, 2016, recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of April 7, 2016; Minutes of the Regular Meeting of April 11, 2016. File Attachments 4-7-2016 Workshop DRAFT.pdf (166 KB) 4-11-2016 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg  School for a stand mixer and table in the amount of $1,056.49, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,056.49 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for a stand mixer and table in the amount of $1,056.49. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to