Okaloosa County School Board — Workshop Meeting, April 20, 2017 — reading text

Thursday, April 20, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 20, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 20, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2016-2017 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Apr 20, 2017 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and help in providing classroom art supplies. File Attachments 2016-17 KTA Winners List.docx (40 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 23 –  April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 20, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 23 – April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 23 - Apr 5.pdf (20 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 23 – April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 20, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 23 - April 5, 2017 presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 23 - Apr 5.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JANUARY THRU MARCH 2017.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 fo the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN - MAR 2017.pdf (12 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JAN THRU MARCH 2016-2017 SCHOOL YEAR.pdf (12 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of April 6, 2017; Minutes of the Workshop Meeting of April 6, 2017; Minutes of the Regular Meeting of April 10, 2017, recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of April 6, 2017; Minutes of the Workshop Meeting of April 6, 2017; Minutes of the Regular Meeting of April 10, 2017. File Attachments 4-6-2017 Workshop DRAFT.pdf (169 KB) 4-10-2017 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for Chromebooks and Licenses in the amount, of $5,000.00, presented by Dewey Destin,  and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for Chromebooks and Licenses in the amount of $5,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for Chromebooks and Licenses in the amount of $5,000.00. The remaining cost will be paid by the school. File Attachments Edwins - Chromebook Quote.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Capital Outlay Funds to Riverside Elementary School for Chromebooks and a mobile cart, in the amount of $9,128.33, presented by Tim Bryant, and recommended by  the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,128.33 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Capital Outlay Funds to Riverside