Okaloosa County School Board — Workshop Meeting, April 20, 2017

Thursday, April 20, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 20, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 20, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2016-2017 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Apr 20, 2017 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and help in providing classroom art supplies. File Attachments 2016-17 KTA Winners List.docx (40 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 23 –  April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 20, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 23 – April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 23 - Apr 5.pdf (20 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 23 – April 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 20, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 23 - April 5, 2017 presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 23 - Apr 5.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JANUARY THRU MARCH 2017.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 fo the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN - MAR 2017.pdf (12 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2017, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JAN THRU MARCH 2016-2017 SCHOOL YEAR.pdf (12 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of April 6, 2017; Minutes of the Workshop Meeting of April 6, 2017; Minutes of the Regular Meeting of April 10, 2017, recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of April 6, 2017; Minutes of the Workshop Meeting of April 6, 2017; Minutes of the Regular Meeting of April 10, 2017. File Attachments 4-6-2017 Workshop DRAFT.pdf (169 KB) 4-10-2017 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for Chromebooks and Licenses in the amount, of $5,000.00, presented by Dewey Destin,  and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for Chromebooks and Licenses in the amount of $5,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for Chromebooks and Licenses in the amount of $5,000.00. The remaining cost will be paid by the school. File Attachments Edwins - Chromebook Quote.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Capital Outlay Funds to Riverside Elementary School for Chromebooks and a mobile cart, in the amount of $9,128.33, presented by Tim Bryant, and recommended by  the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,128.33 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Capital Outlay Funds to Riverside Elementary School for 22 Chromebooks and one mobile cart, in the amount of $9,128.33. Public Content District 4 School Board Capital Outlay Funds will be appropriated to Riverside Elementary School for 22 Chromebooks and one mobile Dell cart, in the amount of $9,128.33. File Attachments Riverside - Quote 1 Dell Mobile Cart .pdf (87 KB) Riverside - Quote 22 Chromebooks.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for folding chairs and racks, in the  amount of $5,570.11, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,570.11 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for folding chairs and racks in the amount of $5,540.11. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for folding chairs and racks, in the amount of $5,570.11. File Attachments Southside - Quote-folding chairs & racks.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 4-24-17.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2017 Absolute Date : Apr 24, 2017 Dollar Amount : $13,759.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-04-24.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for March 2017, totaling $25,588,973.37; and Bank Transfers for March 2017, totaling $13,260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,588,973.37 and Bank Transfers in the amount of $13,260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2017, totaling $25,588,973.37; and Bank Transfers for March 2017, totaling $13,260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 09 - MIS 3478 - Warrant Register - March 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Various Projects Recommended Action : Motion to approve the Evaluation Committee's recommendation to enter into contract negotiations with Faithful + Gould, Inc. Public Content Request approval of the Evaluations Committee's recommendation to enter into contract negotiations with Faithful + Gould, Inc. Faithful + Gould, Inc. was the highest ranked respondent for RFQU 17-01 Construction Cost Engineering Consulting Services. Attached are copies of the of the Evaluation Committee's recommendation and copies of the minutes from the Evaluation Committee Meeting held April 4, 2017. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFQU17-01 Committee Recommendation.pdf (16 KB) Minutes - RFQU 17-01 Construction Cost Engineering (2).pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - Districtwide Recommended Action : Motion to approve the Committee's recommendation to award ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair to The Hiller Companies. Public Content Request approval of the Committee's recommendation to award ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair to The Hiller Companies, based on fixed prices. Funding will be paid from Capital Funds, Project 2395 Safety/ADA - District wide. The contact is effective May 10, 2017 through May 9, 2020 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 17-03_TAB.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 ITB 17-05 Nursing Lab Renovations at Okaloosa Technical College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,300.00 Budgeted : Yes Budget Source : General Funds, Project 8113, Workforce Ed. Performance Incentive Recommended Action : Motion to approve the committee's recommendation to award ITB 17-05 Nursing Lab Renovations at Okaloosa Technical College to Mike Moulton Construction, Inc. in the amount of $46,300.00. Public Content Request approval of the committee's recommendation to award ITB 17-05 Nursing Lab Renovations at Okaloosa Technical College to Mike Moulton Construction, Inc. in the amount of $46,300. Funding will be paid from General Funds, Project 8113, Workforce Ed. Performance Incentive. A copy of the award tabulation is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments ITB_ 17-05.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of Tag-On Bid 15-968-159 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 Minor Repair & Maintenance - District Wide Recommended Action : Motion to approve the renewal of Tag-On Bid 15-968-159 Bleacher Repair & Motorization. Public Content Request approval to renew Tag-On Bid 15-968-159 Bleacher Repair & Motorization through the School Board of Pinellas County, based on fixed prices. The bid will be used on an as needed basis throughout the District. Funding will be paid from Capital Funds, Project 2310 Minor Repair & Maintenance - District Wide. The contract is effective 3/25/17 through 3/24/18. Copies of the renewal document and tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID 15-968-159.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of Tag-On Bid: 14-B-113 Walk-In Cooler/ Freezer, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve renewing Tag-On Bid 14-B-113 Walk-In Cooler/Freezer through School Board of Brevard County. Public Content Request approval to renew Tag-On Bid 14-B-113 Walk-In Cooler/Freezer through School Board of Brevard County. Purchases will be made on an as needed basis at fixed prices. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The two (2) year contract is effective May 14, 2017 through May 13, 2019 and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments RENEWAL OF ITB 14-B-113-AL.pdf (398 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Renewal: ITB 13015-MST Locker Purchase, Install, Repair, Replacement, Paint & Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITB 13015-MST Locker Repair, Removal, Replacement, Painting & Parts. Public Content Request approval to renew Tag-On Bid ITB 13015-MST Locker Repair, Removal, Replacement, Painting & Parts through Hillsborough County Public Schools, to be used on an as needed basis, based on fixed prices. The contract is effective May 7, 2017 through May 6, 2018. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF TAG-ON BID ITB 13015-MST.pdf (343 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $73,746.00 Budgeted : Yes Budget Source : Capital Funds, Project 2390, Silver Sands - ADA Playground Recommended Action : Motion to approve the purchase of playground equipment in the amount of  $73,746 for Silver Sands School from Playmore Recreational Products & Services. Public Content Request approval of the purchase of playground equipment in the amount of $73,746 for Silver Sands School from Playmore Recreational Products & Services. The purchase is made from tag-on bid 16-0025-MR through the School District of Manatee County, FL. Funds will be paid from Capital Funds, Project 2390, Silver Sands - ADA Playground. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning & Maintenance Support Services at (850) 689-7159. File Attachments 11208 Silver Sands 2-5.pdf (5,133 KB) 11208 Silver Sands 5-12.pdf (4,829 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,340.00 Budgeted : Yes Budget Source : Capital Funds, Project 8343 Replace District Owned Portable Recommended Action : Motion to approve the purchase of two (2) used portable classrooms for Destin Elementary School in the amount of $75,340. Public Content Request approval to purchase two (2) used portable classrooms for Destin Elementary School in the amount of $75,340. The purchase will be made through the National IPA Contract #R160101. Funding will be paid from Capital Funds, Project 8343 Replace District Owned Portable. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning & Maintenance Support Services at (850) 689-7159. File Attachments WILLIAMS SCOTSMAN.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase Over $25,000: Origo Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,602.00 Budgeted : Yes Budget Source : Federal Funds, Project 7401, Title 1 - Part A Recommended Action : Motion to approve the purchase of professional development and training materials from ORIGO Education in the amount of $26,602.00. Public Content Request approval of the purchase from ORIGO Education in the amount of $26,602 to provide the Title 1 Department with two (2) Professional Development sessions and training materials on June 20, 2017. The services are exempt under 6A-1.012 (11)(a). Funds will be paid from Federal Funds, Project 7401, Title 1 - Part A. Copies of the quotes are attached. For addition information, please contact Dr. Sandra Arteaga, Specialist, Title 1, at (850) 301-3008. File Attachments ORIGO QUOTES.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Service Agreement #17-82 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Ruckle Dance Team Recommended Action : Motion to approve Service Agreement #17-82 between Denise Dicharry and The School Board of Okaloosa County, on behalf of Ruckel Middle School, for Music and Music Listening, Choreography, Costume Assistance, Paperwork for Competition and Technical Skills, in the amount of $4,500.00. Public Content Request approval of Service Agreement #17-82 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide Music and Music Listening, Choreography, Costume Assistance, Paperwork for Competition and Technical Skills. The Provider will be paid $150 per hour for up to thirty (30) hours, for a total contract amount not to exceed $4,500. Funds will be paid from Internal Funds, Ruckel Dance Team. The contract is effective May 20, 2017 through May 25, 2017 and a copy of the Agreement is attached. For additional information, please contact Kendall Cragin, Dance Team Coach, Ruckel MS, at (850) 833-4142. File Attachments SA# 17-82.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.19 Service Agreement #17-83 CareerStaff Unlimited, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,940.00 Budgeted : Yes Budget Source : General Funds, Project 5075 IDEA Supplemental Support - GF Recommended Action : Motion to approve Service Agreement #17-83 between CareerStaff Unlimited, LLC and The School Board of Okaloosa County, for speech and language therapy services, in the amount of $32,940. Public Content Service Agreement #17-83 between CareerStaff Unlimited, LLC and The School Board of Okaloosa County, FL to provide Speech and Language Therapy Services for a total contract amount not to exceed $32,940.00. CareerStaff will provide three (3) Speech Language Pathologists, who will each be paid $61.00 per hour to work one hundred eighty (180) hours, a total of five hundred forty hours, for a total contract amount not to exceed $32,940.00. Funds will be paid from General Funds, Project 5075 IDEA Supplemental Support - GF. The contract is effective April 25, 2017 through June 2, 2017. A copy of the Agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE, at (850) 833-5899. File Attachments SA# 17-83.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 School Food Service Meal Price Increase Effective July 1, 2017, section 205 of the Healthy, Hunger-Free Kids Act of 2010, presented by Stephen Anderson, Food Service Program Director, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Year 2017-2018 Lunch Price Increase; to increase current fully pay lunch prices to $2.70 for elementary and secondary students, and to $4.00 for adults. Public Content To comply with federal price increase requirements, food service will increase student lunch prices to $2.70 per meal for the 2017/2018 school year. Adult lunches will also increase to $4.00 per meal. All breakfast pricing will remain the same. The following excerpt explains price increases: Effective July 1, 2011, section 205 of the Healthy, Hunger-Free Kids Act of 2010 requires school food authorities (SFAs) participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches. The Act also establishes a required maximum increase for paid lunches of 10 cents annually, but allows schools to establish a higher increase at their discretion. The Act directs SFAs to: 1. Compare the average price charged for lunches served to students not eligible for free or reduced price lunches (i.e., students receiving “paid lunches”) to the difference between the higher Federal reimbursement provided for free lunches and the lower Federal reimbursement provided for paid lunches. 2. If the average paid lunch price is less than the difference, an SFA must either gradually adjust average prices or provide non-Federal funding to cover the difference. File Attachments PLE for Board.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2017 Absolute Date : Apr 24, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Application for Funding for Florida Diagnostic Learning Resource System (FDLRS), FLDOE Discretionary Project, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2017 Absolute Date : Apr 25, 2017 Fiscal Impact : Yes Dollar Amount : $1,085,520.00 Budgeted : Yes Budget Source : FLDOE Discretionary Project Recommended Action : Motion to approve the Application for Funding for Florida Diagnostic Learning Resource System. Public Content Our local FDLRS Associate Center provides diagnostic and learning resources for exceptional students, assists in education evaluations, and facilitates the provision of instruction and services to exceptional students. These funds benefit three districts: Okaloosa, Santa Rosa, and Escambia. The four functions of the current project are: Child Find, Human Resource Development, Parent Services and Assistive Technology. Total dollar amount reflects services provided across all three districts, based on district need. File Attachments FDLRS Grant 2017-18.tif (4,064 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Revision of Good Cause/ Administrative Promotion Checklist in Pupil Progression Plan (PPP) for Elementary, presented by Jeff Palmer, Elementary Curriculum Director, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the revision of Good Cause/ Administrative Promotion Checklist in Pupil Progression Plan (PPP) for Elementary. Public Content The PPP outlines specific criteria to promote eligible students to the next grade if they have not met grades K-5 progression criteria. The checklist, which is completed by the school, has been updated to clarify language within the document as well as ensure alignment with Florida law. Elementary Principals and guidance counselors participated in the revision process. For additional information please contact Jeff Palmer at 833-4208. File Attachments Good Cause Administrative Promotion Checklist.pdf (116 KB) Good Cause with Highlighting.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Application for the 2017-2018 Department of Defense Education Activity (DoDEA) Grants to Military- Connected Local Educational Agencies for Academic and Support Programs (MCASP), presented by Tami Ellis, Science Specialist, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,497,987.00 Budgeted : Yes Budget Source : DoDEA Grant Application Recommended Action : Motion to approve the Application for the 2017-2018 Department of Defense Education Activity (DoDEA) Grants to Military-Connected Local Educational Agencies for Academic and Support Programs (MCASP). Public Content This application is for a $1.5 million Department of Defense Education Activity (DoDEA) grant to improve the College and Career Ready (CCR) outcomes of military dependent secondary students in science. Including the improvement of CCR outcomes of military dependent secondary students in mathematics, and improving STEM engagement of military dependent high school students. The schools that will be impacted must have a military dependent population of at least 15%. These schools are Baker School (middle & high), Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, Niceville, High School, Bruner Middle School, Davidson Middle School, Lewis School (middle school), Meigs Middle School, Ruckel Middle School, Shoal River Middle School, STEMM Center. File Attachments DoDEA 2017 Grant Proposal (1).pdf (4,684 KB) Yearly eSTEAM Grant Budget Sheet1.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Request to Expand the Title IV 21st Century Community Learning Center ASPIRE Grant Program, presented by Jeff Palmer, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $200,684.00 Budgeted : Yes Budget Source : Title IV 21st Century Community Learning Grant Expansion Recommended Action : Motion to authorize the expansion of the Title IV-21st Century Community Learning Center ASPIRE (After School Program in Reaching Excellence) program to Walker and Northwood Elementary schools. Public Content Request to expand Title IV 21st Century Community Learning Center ASPIRE (After School Program in Reaching Excellence) grant. This is a competitive grant application under ESEA - Title IV Part B - Florida 21st Century Community Learning Centers for FY 17-18. Grant will be identical to the current ASPIRE programs at Baker, Edwins, Elliott Point, and Wright Elementary schools which are in the 2nd year of implementation. It is targeted for Title I School-Wide Programs. This grant proposal is to expand the ASPIRE (After School Program in Reaching Excellence) to two additional OCSD Schools (Northwood & Walker) to serve 120 students total/ 60 students per site. The award will be approximately $200,684.00 per year. This is a 5 year grant. The first 2 years will be 100% funding. Years 3-5 have a 20% reduction in funding. The program runs from the first week after school starts until the week before school ends for the year. It will be a 5 day a week program and minimum 12 hours per week. All services are provided at no cost to the families. Program targets STEM, K-2 literacy focus, enrichment activities (music, art, exercise, healthy living, and project-based learning). Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Fort Walton Beach High School CTE Course Adoptions for the 2017-2018 School Year, presented by Sheila Lightbourne, Secondary Director, Curriculum & Instruction, and  recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Fort Walton Beach High School's CTE Course Adoption for 2017-2018 school year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments 2017-2018 DigPhoto-Manuf-Workplace App Course Adoption.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments April 24, 2017 Ed Support Board Report.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees EID #108643 and EID #106904 Public Content Suspension of the following employees: EID 108463 EID 106904 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee EID #120186. Public Content Suspension of the following employee: EID 120186 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsApril24th2017.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.32 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Pat Douglas, Transportation, 2.00 hours Betty Hightlander, Baker School, 12.50 hours Margie Parnell, Richbourg School, 39.50 hours Susan Peyer, Baker School, 75.00 hours Lori Poynor, Transportation, 2.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 20, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 20, 2017 - Workshop Meeting Type : Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 20, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 4-24-2017 Student Trip Requests.pdf (1,740 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters  addressed by the Superintendent Meeting : Apr 20, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Apr 20, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Social Studies Textbook Adoption, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Apr 20, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the adoption of Social Studies textbooks. Public Content A Public Hearing will be held to receive public input and consider adoption of the Social Studies textbooks slected by the committee and recommended by the Superintendent. File Attachments BOE Public Hearing for Social Studies Textbook Adoption.pdf (116 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Apr 20, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 20, 2017, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District's Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District's Central Administration Complex, Niceville, on April 20, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 24, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District's Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: Social Studies Textbook Adoption Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.4 Public Notice Meeting : Apr 20, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.