Okaloosa County BOCC — March 3, 2015 — Utility Truck Budget

Department Notes Account Account Title Note Amount 411 WATER & SEWER ENTERPRISE 530 PHYSICAL ENVIRONMENT 536 WATER-SEWER COMBINATION SERVICES 4101 WATER & SEWER-OPERATING 564302... PHYSICAL ENVIRONMNT EQUIP... BUSHOG $12,000 WEED EATER $1,000 TOTAL ACCOUNT $676,500 564303 COMPUTER EQUIPMENT INFORMATION TECHNOLOGY API DOCUMENT IMAGING SCANNERS $10,000 CREDITRON HDW UPGRADE $55,000 PC'S/LAPTOPS $15,000 METER READING SENSUS PIT PROBES REPAIR/REPLACE $2,500 TOTAL ACCOUNT $82,500 564304 VEHICLES 1/2 TON EXTENDED CAB 4X4 REPL 00C8787 - 160148 MILES $25,000 1/2 TON EXTENDED CAB 4X4 REPL 00C8790 - 140816 MILES $25,000 1/2 TON EXTENDED CAB 4X4 REPL 98C4446 - 91450 MILES $25,000 1/2 TON EXTENDED CAB 4X4 REPL 97C5746 - 136490 MILES $25,000 F250 EXT CAB 4X4 REPL07C17162- 131221 MILES $45,000 3500 15 PASSENGER VAN REPL 00B7583 - 161295 MILES $45,000 865,000 TOTAL ACCOUNT $320,000 568300 PHYSICAL ENVIRONMENT INFORMATION TECHNOLOGY SELECTRON IVR UPGRADES/ADDITIONS $10,000 GPS/RTK SOFTWARE UPGRADE $10,000 SCADA EQUILMENT & SOFTWARE $20,000 TOTAL ACCOUNT $40,000 4-62 Zan Fedorak From: Mark Griffin Sent: Wednesday, February 25, 2015 9:55 AM To: Jack Allen; Jeff Littrell Ce: Zan Fedorak; Mark Wise; Kimberly Kilpatrick; Jeb S. Chessher; Alice Gaston Subject: RE: Bid WS 22-15 Utility Trucks Jack, The additional funding required to support the purchase of the 2 ea. F550’s is $21,998.00. The Department budgeted $45,000.00 for the 15 Passenger Van and the actual cost is $27,899.00 (PO # 21500598) leaving $17,101.00 available. The department budgeted $45,000.00 for the F250 with the actual cost of $25,992.00 (PO # 21500360) leaving $19,008.00 available, for a total of $36,109.00 available in the 564304 account. This will cover the additional cost of the 2 ea. F550's. Let me know if you need anything else. Mark G. From: Jack Allen Sent: Wednesday, February 25, 2015 9:44 AM To: Jeff Littrell Cc: Zan Fedorak; Mark Wise; Kimberly Kilpatrick; Mark Griffin; Jeb S. Chessher; Alice Gaston Subject: RE: Bid WS 22-15 Utility Trucks Importance: High Hey Mr. Litttrell, I just spoke with Alice, we need additional information on the funding for these trucks. Your budget allowance is $65,000 ea and the bid price exceeds this amount. Please provide Zan with information on where you will get the additional funding, within the hour if possible. Thanks, Jack From: Jeff Littrell Sent: Tuesday, February 24, 2015 4:03 PM To: Jack Allen Cc: Zan Fedorak; Mark Wise; Kimberly Kilpatrick; Mark Griffin; Jeb S. Chessher Subject: FW: Bid WS 22-15 Utility Trucks Jack, We concur with the recommendation from John Vaughn to purchase two Ford F550 work trucks with Reading utility bodies from Hub City Ford, they being the lowest responsive and responsible bidder meeting specifications (with Reading utility bodies). Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: John Vaughn Sent: Tuesday, February 24, 2015 1:15 PM To: Jack Allen Cc: Jeff Littrell; Mark Griffin; Zan Fedorak Subject: Bid WS 22-15 Utility Trucks Jack, I recommend we buy two Ford F550 work trucks with Reading utility bodies offered by Hub City Ford for the Water and Sewer Department. This for bid is WS 22-15. These units meet specifications. The dealer offered our choice of two body makes. Water and Sewer has a history with each brand but prefers Reading. The additional cost is minimal at $300 more per truck. John Vaughn Fleet Operations Director Okaloosa County Board of County Commissioners (850)689-5775 “Please note: Due to Florida's very broad public records laws, most wri