Okaloosa County School Board — Regular Meeting, June 13, 2016 — reading text

items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services. Public Content Request approval to renew RFQU 12-Q02 Construction Cost Engineering Consulting Services, effective May 29, 2016 through May 28, 2017. Contract period and pricing are fixed based on Year 5 of contract terms. The vendor is Faithful + Gould, Inc. Copies of the vendor renewal letter and original contract are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF RFQU 12-Q02.pdf (936 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Renewal of ITB 13-B10 New & Recapped Tire Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 13-B10 New & Recapped Tire Service, based on fixed prices. Public Content Request approval to renew ITB 13-B10 New & Recapped Tire Service, based on fixed prices. The awarded vendor is GCR Tires, Inc. and the renewal contract is effective July 1, 2016 through June 30, 2017. Copies of the vendor renewal confirmation and original tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments RENEWAL-ITB 13-B10.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,925.50 Budgeted : Yes Budget Source : General Funds, Project 2016 Adult Technology Fees Recommended Action : Motion to approve the purchase from Dell in the amount of $35,925.50. Public Content Request approval for Okaloosa Technical College to purchase computer equipment from Dell in the amount of $35,925.50. The purchase is made through the State of Florida Alternate Contract 43211500-WSCA-15-ACS Computer Equipment, Peripherals & Services, effective through March 30, 2017. Funding will be paid from General Funds, Project 2016 Adult Technology Fees. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College & Choice High School at (850) 833-3500. File Attachments Dell.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid: 14-B-113 Walk-In Cooler/Freezer, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with School Board of Brevard County bid #14-B-113 Walk-In Cooler/Freezer. Public Content Request approval to tag-on with School Board of Brevard County bid #14- B-113 Walk-In Cooler/Freezer. Purchases will be made on an as needed basis through this fixed price bid. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through May 13, 2017 and copies of the award documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID 14-B-113.pdf (577 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase: AdvanceED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,825.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $33,825 for 2016-2017 Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $33,825 for Accreditation Fees for the 2016-2017 school year. Funding will be paid from General Funds, Project 7008 Curriculum Development. This purchase is exempt under 6A-1.012(11)(a). A copy of the quote is attached. For additional information, please contact Denise McLaughlin, Specialist, Professional Development, Curriculum at (850) 833-3385. File Attachments AdvancED.pdf (1,330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #17-01 Kristen Elder, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,240.00 Budgeted : Yes Budget Source : Internal Funds, Dance Recommended Action : Motion to approve Service Agreement #17-01 between Kristen Elder and The School Board of Okaloosa County, FL, on behalf of Crestview High School to provide Dance Team services. Public Content Request approval