Okaloosa County BOCC — August 12, 2014 — reading text

techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Provide accurate and timely customer billing. 7. Provide prompt and courteous customer service. 8. Provide all required computer support for the department. 9. Provide budgetary guidance and support to the department. 10. To increase the efficiency and coordination between payment postings and the update to the “cut off list”. 11. To increase awareness of conversation strategies and reduce energy costs throughout the department. 12. To maintain annual bad debt write offs at a level of less than 1% of yearly billings. The following projects are planned for Fiscal Year 2015:  Establish a new Galaxy (database) for the IP SCADA network.  Continue to improve SCADA communication through moving to an IP based network. Phase 2 of change will be moving the tanks, wells, and lift stations in County West and on the Island to an IP network.  Continue to inform customers about all the tools available to do business with OCWS. Compartmentalize/segregate inventory by location in order to increase efficiencies during cycle counts and fiscal year end. Packet Pg. 33  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Bad debt written off as a % of annual billings 0.75% 0.75% 0.75% Water & Sewer accounts / Cust. Service personnel 29,960 / 12 29,900 / 12 29,950 / 13 Efficiency Number of new accounts set up - Water 8,427 7,861 7,900 Number of new accounts set up - Sewer 7,151 6,612 6,800 Number of Cut offs processed 7,641 8,508 8,500 Effectiveness Total Bills processed monthly - in excess of 30,100 30,000 30,000 Average number of monthly e-bills sent 3,362 3,680 4,800 Packet Pg. 34  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/LABORATORY PROGRAM DESCRIPTION: This program is responsible for testing various water and wastewater samples to assure compliance with Federal and State regulatory requirements. These samples come from 3 wastewater treatment facilities and 39 monitoring wells. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 240,564 282,885 361,970 364,352 Operating Expenses 658,370 596,273 490,835 483,473 Capital Outlay 129,861 233,473 577,993 949,097 Debt Service 157,046 195,241 408,982 416,102 Other 0 74,997 854,123 834,014 Total 1,185,841 1,382,869 2,693,903 3,047,038 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Packet Pg. 35  MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed a total of over 4,000 wastewater sample tests.  Tested in excess of 936 water samples from monitoring wells.  Completed in excess of 2,097 tests in both Bacteriology and Quality tests on County drinking water samples.  Provided all required reports to DEP, EPA, and NW Florida Water Management District.  Performed numerous testing on an as needed basis (outsourced, leachate) PROGRAM GOAL: Through the timely testing and reporting of water quality, ensure the public has a safe supply. Make certain that all treated wastewater meets all required standards prior to discharge from the plant. Provide the public with an annual report on the quality of the drinking water and how samples are tested and monitored. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Maintain and extend the useful life and utility of County facilities. 3. Ensure the preservation and safe operation of all work related equipment. 4. Carry out required State and Federal laboratory testing to assure water and wastewater meet proper standards. 5. Perform all tests required by law, regulation and design standards or contract with a laboratory capable of such tests at a cost efficient manner if needed. The following projects are planned for Fiscal Year 2015:  Perform all mandated wastewater sample tests.  Test all required water samples from monitoring wells.  Complete both Bacteriology and Quality tests on County drinking water samples.  Provide all required reports to DEP, EPA, and NW Florida Water Management District.  Prepare and distribute annual Consumer Confidence Report (CCR; water quality analysis) to the public. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Annual lab tests performed / Lab personnel > 4,000 / 5 > 4,000 / 5 > 4,000 / 5 Efficiency Annual lab tests performed / monitoring wells 936 / 39 936 / 39 936 / 39 Number of lab tests on drinking water 2,097 > 2,000 > 2,000 Packet Pg. 36  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Airports The attached documents provide the Program Based Budget for the Airports Department. Packet Pg. 37  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: AIRPORTS/NORTHWEST FLORIDA REGIONAL AIRPORT (VPS) – OPERATIONS AND MAINTENANCE PROGRAM DESCRIPTION: Northwest Florida Regional Airport operates and maintains a 130 acre facility with a 121,000 square foot terminal building to provide schedules airline service to over 800,000 passengers annually through four (4) airlines. Six (6) rental car companies (7 brands) and other concessions provide services to an additional 1 million visitors. REVENUE: Northwest Florida Regional Airport generates revenue from concession agreements, parking fees, landing fees and terminal rents. Passenger Facility Charges (PFC) associated with airline tickets and Customer Facility Charges (CFC) associated with rental car agreements provides revenue for specific projects. Revenue Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Revenue 8,939,594 7,774,012 7,757,390(1) 7,449,039 Miscellaneous 165,000 113,460 147,400 110,000 Cash 8,250,000 10,167,422 5,838,798 3,000,000 PFC (and cash) 9,101,778 8,187,492 5,934,124 8,454,236 CFC (and cash) 2,777,500 3,334,858 3,826,472 4,026,603 EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,628,487 1,844,031 2,112,504 2,273,391 Operating Expenses 9,503,397 9,326,906 5,472,644 5,636,646 Capital Outlay -404,305 -33,874 689,700 1,594,091 Debt Service 1,170,127 1,186,202 1,691,919 1,455,875 Budget Transfer 460,785 0 0 0 Reserves 0 0 13,445,090 12,101,232 Total 12,358,491 12,323,265 23,411,857 23,061,235 (1) Includes $518,787 for Rental Car abated O&M from CFCs (not operating revenues). Packet Pg. 38 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 38 37 37 39 Part-Time 0 0 0 0 Relief--Police 0 0 10 10 Total 38 37 47 49 MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained an upgraded bond rating from Standard & Poor’s of BBB+ with stable outlook.  Completed terminal expansion phase II project, expanding concourse and adding two (2) jet bridges and TSA office leased space.  Stood up Airport Police Department and Airport Operations Center with 10 and 6 FTE respectively. The following projects are planned for Fiscal Year 2014:  Modernize communications and security