Okaloosa County BOCC — August 12, 2014

Budget Workshop Okaloosa County Board of Commissioners Tuesday, August 12, 2014– 6:00 PM Water & Sewer Administration Building I. Water & Sewer – page 2 II. Airports – page 37 III. Tourist Development – page 60 IV. Convention Center – page 94 Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/8/2014 4:05 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Water & Sewer The attached documents provide the Performance-Based Budget for Water & Sewer. Packet Pg. 2  Full-time Positions 145 140 135 130 125 120 115 110 105 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 -Due to VSIP and business decisions to eliminate positions, the total number of department positions has decreased from 140 (FY2008) to 119 (FY2013). -In hindsight, we have cut back too far and have not been able to provide an adequate level of service. -2 positions were added FY2014: Customer Solutions Supervisor & Master Painter Packet Pg. 3 -OCWS is requesting the following positions: -Full-time Vacuum Truck Operator -Part-time Customer Service Representative -Part-time Customer Service Representative Packet Pg. 4 Packet Pg. 5 Packet Pg. 6 Packet Pg. 7 Packet Pg. 8 Packet Pg. 9 Packet Pg. 10  Future Water Supply Planning (USACE, DIG, REPI grants) & Land Acquisition - $100K + grants  SCADA Replacements/Upgrades - $240K  Sewer Rehabilitation – Manhole & Main Lining - $500K  Divert East County Flow to Arbennie Pritchett WRF (RePump Station & Transmission Main) - $5.2M  Meigs-Seminole Lift Station & Force Mains - $1.6M Packet Pg. 11  Water Meter Replacement & Flex Net - $2M per year in FY2016-FY2019  Future Water Supply Planning (USACE, DIG, REPI grants) - $100K per year  Water Main Replacement - $400K in FY2016 & $500K per year in FY2017-FY2019  Sewer Rehabilitation – Manhole & Main Lining - $500K per year  SCADA Replacements/Upgrades - $225K in FY2016, $200K in FY2017, $200K in FY2018 & $200K in FY2019 Packet Pg. 12  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 20 wells, 19 water tanks, 462.0 miles of water distribution mains, 51.51 miles of water service lines and 3,980 fire hydrants. Read in excess of 30,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 673,578 660,064 844,598 850,154 Operating Expenses 1,843,436 1,391,302 1,145,281 1,128,104 Capital Outlay 363,612 544,770 1,348,651 2,214,560 Debt Service 439,728 455,562 954,290 970,902 Other 0 174,995 1,992,951 1,946,032 Total 3,320,354 3,226,693 6,285,771 7,109,752 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 14 14 14 14 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 14 14 14 14 MAJOR ACCOMPLISHMENTS LAST YEAR:  Continued large meter testing & calibration program.  Performed major maintenance and painting on 1 elevated water tank (Countryview).  Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. Project is not yet completed and online, but well underway. Packet Pg. 13 PROGRAM GOAL: Provide safe, adequate and affordable water supplies to users of the County water system. Provide seamless addition of new water customers. Repair & maintain water wells, tanks, and potable water booster pump stations. Maintain backflow preventer program. Read in excess of 30,000 meters each month and perform all account turn on and turn offs. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through periodic sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Assure water meets all applicable State and Federal drinking water standards. 7. Assure system is operated in such a fashion as to meet peak loads in all service areas. The following projects are planned for Fiscal Year 2015:  Planned major maintenance and painting of 1 elevated water tank (Bluewater Bay) and inspection of 4 others.  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Seeking to purchase land for the future reservoir, future water treatment plant, watershed protection, and military buffering.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores. Packet Pg. 14  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Input Volume of water produced (millions of gallons) 2,246 2,246 2,246 Number of Backflow Preventers / # of Testers 2,386 / 1 2,40 / 1 2,415 / 1 Number of Meters Read / # of Meter Readers 32,229 / 7 32,541 / 7 32,853 / 7 Efficiency Number of Wells / # of Water Operators 20 / 3 20 / 3 21 / 3 Number of Tanks / # of Water Operators 19 / 3 19 / 3 19 / 3 Cost per gallon of water processed 0.0047 0.0048 0.0048 Effectivenes Total square miles of service area 71.5 71.5 71.5 Packet Pg. 15  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WASTEWATER OPERATIONS (WATER RECLAMATION FACILITIES & LIFT STATIONS) PROGRAM DESCRIPTION: This program is responsible for protecting the public health through the provision of sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. It is responsible for protecting the environment by preventing the introduction of pathogens and excess nutrients into the ground and surface waters. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,347,157 1,272,981 1,628,867 1,639,583 Operating Expenses 3,686,872 2,683,226 2,208,758 2,175,631 Capital Outlay 727,223 1,050,629 2,600,969 4,270,937 Debt Service 879,455 878,584 1,840,419 1,872,456 Other 0 337,490 3,843,549 3,753,063 Total 6,640,707 6,222,910 12,122,562 13,711,670 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 28 28 28 28 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 28 28 28 28 MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained 24/7 standby coverage on all program components, lift stations, and water wells.  Transported biosolids from all 3 wastewater reclamation facilities (WRFs) off site to be used as fertilizer.  Operated and maintained compliance with FDEP permits on all 3 WRFs. Packet Pg. 16  Maintained 146 lift stations in our collection system.  Maintained 225 acres of RIBs for effluent disposal at the Arbennie Pritchett WRF.  Operated and maintained Public Access Reuse System for the City of FWB.  Implementation of Pretreatment Program for Industrial Users.  Operated and maintained a State Certified Lab at the Arbennie Pritchett WRF.  Maintain 48 stationary & portable generator sets.  Provided electronic/mechanical support on 19 potable water wells and 20 tanks.  Operations staff provides 24/7 customer service, monitors alarms & notifications for entire water & wastewater systems.  Provided better grit/garbage disposal storage at the headworks of APWRF by purchasing and implementing better containers for the process. PROGRAM GOAL: Protect public health by providing sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. Provide seamless addition of new sewer customers. Repair and maintain 146 sewage lift stations, 3 water reclamation facilities (WRFs) and all other portions of the infrastructure. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through compliance sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. 5. Provide adequate collection lines and treatment facilities to provide capacity for 85 GPD per capita. 6. Meet or exceed State and Federal wastewater treatment standards 7. Protect ground and surface waters through provision of consistent high quality wastewater treatment. 8. Continue to ensure maximum efficiencies by utilizing the best operating practices. The following projects are planned for Fiscal Year 2015:  Arbennie Pritchett WRF Expansion (design-build construction) – Expand the current facility from 10 million gallons per day (MGD) to 15 MGD because of additional flow from Eglin AFB projects, the East County Service Area (diversion project mentioned above), and future growth. Project will be funded with Capacity Expansion Charges that have been received from some of these listed projects and other land development projects.  Bob Sikes WRF – Install membranes we have in storage in additional train. Only one train has membranes installed. Need other membranes installed and new train online to do repairs/maintenance on existing train.  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design & construction) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area. The East County Repump Station is planned to be constructed in FY2014-FY2015 and the East County Transmission Main (approx. 6.7 miles) is planned Packet Pg. 17  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Total Wastewater treated (millions of gallons) 2,550.66 2,575 2,730 Input Total number of trouble call outs 1,109 961 1,000 Dry Tons of Sludge Hauled 1,365 > 1,365 > 1,400 Output Total number of pumps pulled 67 60 60 Total number of wastewater operators (3 plants) 12 12 12 Efficiency Cost per gallon of wastewater treated 0.0063 0.0063 0.0060 Total square miles of service area 27.1 27.1 27.1 Effectiveness Total Public Access reuse water (millions of gals.) 108.2 > 120 > 120 Total Number of Loads Sand/Grit to Landfill. 16 28 30 Interdepartmental project support (Airport, Road ) 8 7 >5 Packet Pg. 18  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/ENGINEERING PROGRAM DESCRIPTION: To provide service to the department and public in the area of engineering services for design, inspection, development review and acceptance, and to offer assistance to the public and staff relating to information regarding the operation of Okaloosa County Water & Sewer. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 529,240 377,179 482,627 485,802 Operating Expenses 1,448,414 795,030 654,447 644,631 Capital Outlay 285,695 311,297 770,657 1,265,463 Debt Service 345,501 260,321 545,309 554,802 Other 0 99,998 1,138,829 1,112,019 Total 2,608,850 1,843,825 3,591,869 4,062,717 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 9 9 9 9 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 9 9 9 9 MAJOR ACCOMPLISHMENTS LAST YEAR: Provided engineering, surveying, permitting, inspection, and project management services for the following:  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Partnered with the U.S. Army Corps of Engineers on a hydraulic and water quality model that is underway. Obtained additional grant funding for land acquisition. Packet Pg. 19  Newcastle Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (design) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Poquito Bayou Water Main & Force Main Bores (design) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County Service Area (Bluewater Bay area). Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Eglin Main Force Mains & Lift Stations (design & construction) – provide sewer service to Eglin Main Base via 2 lift stations “inside the fence” and approximately 7 miles of piping. This project will divert all wastewater flows from Eglin proper to the Arbennie Pritchett WRF. Design is complete, and construction is over half-way complete.  Ft. Walton Beach 36” Force Main (construction) – joint project with the City of Ft. Walton Beach to install a 36” ductile iron force main on Roberts Blvd. the Ft. Walton Beach Golf Course, and Denton Blvd. to replace 3 critical, aging force mains feeding the Arbennie Pritchett Water Reclamation Facility (WRF).  Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. Project is not yet completed and online, but well underway.  Garniers Area Sanitary Sewer Rehab (construction) – installed cured-in-place liners on vitrified clay sewer mains and brick manholes to reduce the inflow and infiltration, which is currently inundating the wastewater collection system.  Subsurface utility engineering (AKA mapping) was completed in the Mid-County Service Area (unincorporated Crestview) and East County Service Area. PROGRAM GOAL: When land development projects are submitted, complete the review and issue comments within 15 business days. Begin new construction inspections within 48 hours of notification. With regards to underground utility mapping and as-built drawings, complete the gravity sewer. Continue to support OCWS projects in the Capital Improvement Plan by surveying, designing, permitting, and inspections as needed. Ensure accurate as-built construction plans are recorded for each completed project. KEY OBJECTIVES: The primary mission of OCWS Engineering is to design, review, permit, and inspect new construction, either for land development projects or OCWS construction projects for the water and sewer system that benefit our customers. OCWS Engineering also provides surveying and project management services for OCWS in-house construction projects. The primary deliverables of OCWS Engineering are approved construction plans and as- built construction plans. The following are key objectives: 1. To assure all development serviced by the system meets accepted standard specifications. 2. Provide engineering support to assure that the system meets its operation and maintenance standards. 3. Advise the director and senior managers regarding engineering and design services. 4. To increase the search for relationships that will result in the consolidation of potable water supply as well as wastewater treatment and disposal services. The following projects are planned for Fiscal Year 2015:  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline Packet Pg. 20  reservoir. Seeking to purchase land for the future reservoir, future water treatment plant, watershed protection, and military buffering.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Marlowe Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design & construction) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area. The East County Repump Station is planned to be constructed in FY2014-FY2015 and the East County Transmission Main (approx. 6.7 miles) is planned to be constructed in FY2016. Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Arbennie Pritchett WRF Expansion (design-build construction) – Expand the current facility from 10 million gallons per day (MGD) to 15 MGD because of additional flow from Eglin AFB projects, the East County Service Area (diversion project mentioned above), and future growth. Project will be funded with Capacity Expansion Charges that have been received from some of these listed projects and other land development projects.  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (construction) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Meigs-Seminole Lift Station (construction) – replace the aging and undersized Meigs-Seminole Lift Station, which pumps all the wastewater from Bluewater Bay to the Niceville-Valparaiso Regional Sewer Plant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  Garniers Area Sanitary Sewer Rehab (construction) – installed cured-in-place liners on vitrified clay sewer mains and brick manholes to reduce the inflow and infiltration, which is currently inundating the wastewater collection system. Packet Pg. 21 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Land development projects submitted for review 23 24 25 Land development constr. projects commenced 20 22 24 Input Number of new sewer taps 64 70 80 Number of new water taps 84 100 110 Dollar value - new sewer taps $456,307 $459,000 $500,236 Output Dollar value - new water taps $165,990 $320,400 $352,423 State Permits obtained for in house projects 12 13 11 Packet Pg. 22  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/UTILITIES OPERATIONS PROGRAM DESCRIPTION: This program is responsible for providing support services to the OCWS in- house construction team and the buildings and facilities within the fund. This includes carpentry, masonry, painting, maintenance, janitorial services and landscaping. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 240,564 282,884 361,970 364,352 Operating Expenses 658,370 596,272 490,835 483,473 Capital Outlay 129,861 233,473 577,994 949,098 Debt Service 157,047 195,241 408,982 416,102 Other 0 74,998 854,123 834,015 Total 1,185,842 1,382,868 2,693,904 3,047,040 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 6 6 6 6 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 6 6 6 Packet Pg. 23 MAJOR ACCOMPLISHMENTS LAST YEAR:  Constructed pole barn for logistics.  Constructed pole barn for generator maintenance.  Remodeled Oddfellow unit for SCADA offices.  Installed metal roof on two Oddfellow units.  Remodeling of Oddfellow rental units.  Redecked sewer containment system on Okaloosa Island.  Assisted with all major water & sewer projects, in particular, Emerald Breeze and Eglin Main lift stations. PROGRAM GOAL: To provide timely and efficient operational support to the water and sewer enterprise fund. To maintain clean and safe facilities for both staff and the public. Repair and care for the infrastructure of water & sewer buildings, facilities and grounds. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of work orders responded to (facilities) 151 121 130 Input Number of work orders responded to (constr.) 39 37 40 Number of work orders responded to (repair) 42 21 30 Packet Pg. 24  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER & SEWER CONSTRUCTION PROGRAM DESCRIPTION: This program is responsible for the installation of new water and sewer infrastructure and replacing ageing infrastructure. It routinely installs new water mains, sewer mains, and lift stations to upgrade or extend service. Has the capability to perform other construction activities as required. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 34,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 529,240 471,474 603,284 607,253 Operating Expenses 1,448,414 993,787 818.058 805,789 Capital Outlay 285,695 389,122 963,322 1,581,829 Debt Service 345,501 325,402 681,636 693,502 Other 0 124,996 1,423,537 1,390,024 Total 2,608,850 2,304,781 4,489,722 5,078,397 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 11 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 11 11 11 11 Packet Pg. 25 MAJOR ACCOMPLISHMENTS LAST YEAR:  Newcastle Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (design) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Poquito Bayou Water Main & Force Main Bores (design) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County Service Area (Bluewater Bay area). Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Eglin Main Force Mains & Lift Stations (design & construction) – provide sewer service to Eglin Main Base via 2 lift stations “inside the fence” and approximately 7 miles of piping. This project will divert all wastewater flows from Eglin proper to the Arbennie Pritchett WRF. Design is complete, and construction is over half-way complete.  Ft. Walton Beach 36” Force Main (construction) – joint project with the City of Ft. Walton Beach to install a 36” ductile iron force main on Roberts Blvd. the Ft. Walton Beach Golf Course, and Denton Blvd. to replace 3 critical, aging force mains feeding the Arbennie Pritchett Water Reclamation Facility (WRF).  Emerald Breeze Lift Station and Collection System (design & construction) - joint project with Developer and Eglin to provide sewer infrastructure to the new Holiday Inn at Emerald Breeze and to divert existing sewer flow into the new system for increased expansion capacity for the Island.  Highway 98 Flyover relocation (construction) - FDOT fast tracked the design and construction of the Highway 98 Flyover project at Hurlburt Field. As a result, 1,300 feet of our existing16 inch water main was relocated in a short amount of time to accommodate the project and FDOT's schedule.  Various fiber conduit installations. PROGRAM GOAL: To execute all construction activities in a professional and economical fashion while maintaining the highest level of quality in all work performed. Consider the effect of all projects on the environment and proceed accordingly. Strive to do each project on time every time. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Install new infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. 5. Maximize the use of department capital funding by completing construction projects with in-house capabilities. 6. Tie new construction into the system in a timely fashion. 7. To increase the utilization of “in house” resources for maximum cost savings, flexibility and timely completion of internal projects as well as to attract new clients to our customer base. The following projects are planned for Fiscal Year 2015:  Bob Sikes Elevated Water Tank New Mains (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and Packet Pg. 26  fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Marlowe Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design & construction) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area. The East County Repump Station is planned to be constructed in FY2014-FY2015 and the East County Transmission Main (approx. 6.7 miles) is planned to be constructed in FY2016. Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (construction) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Meigs-Seminole Lift Station (construction) – replace the aging and undersized Meigs-Seminole Lift Station, which pumps all the wastewater from Bluewater Bay to the Niceville-Valparaiso Regional Sewer Plant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Footages/Miles of new mains and infrastructure 40,000/7.6 55,000/10.4 62,000/11.7 Construction projects started / completed (@ year end) 6/5 5/7 6/5 Input Number of new sewer taps 64 70 80 Number of new water taps 84 100 110 Dollar value - new sewer taps $456,307 $459,000 $500,236 Output Dollar value - new water taps $165,990 $320,400 $352,423 Packet Pg. 27  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/MAINTENANCE PROGRAM DESCRIPTION: This program is responsible for the repair and maintenance of 726.0 miles of water distribution mains, 52.57 miles of service lines 561 miles of sewer mains, 93.24miles of sewer service lines,5,546 fire hydrants, and 7,467 manholes. It is a multi-discipline approach involving specialized crews. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 34,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 817,917 801,507 1,025,583 1,032,331 Operating Expenses 2,238,458 1,689,439 1,390,700 1,369,842 Capital Outlay 441,528 661,507 1,637,647 2,689,108 Debt Service 533,956 553,183 1,158,781 1,178,953 Other 0 212,493 2,420,011 2,363,038 Total 4,031,859 3,918,129 7,632,722 8,633,272 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 17 17 17 18 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 17 17 17 18 Packet Pg. 28 MAJOR ACCOMPLISHMENTS LAST YEAR:  Newcastle Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Poquito Bayou Water Main & Force Main Bores (design) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  Eglin Main Force Mains & Lift Stations (design & construction) – provide sewer service to Eglin Main Base via 2 lift stations “inside the fence” and approximately 7 miles of piping. This project will divert all wastewater flows from Eglin proper to the Arbennie Pritchett WRF. Design is complete, and construction is over half-way complete.  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County Service Area (Bluewater Bay area). Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Ft. Walton Beach 36” Force Main (construction) – joint project with the City of Ft. Walton Beach to install a 36” ductile iron force main on Roberts Blvd. the Ft. Walton Beach Golf Course, and Denton Blvd. to replace 3 critical, aging force mains feeding the Arbennie Pritchett Water Reclamation Facility (WRF).  Emerald Breeze Lift Station and Collection System (design & construction) - joint project with Developer and Eglin to provide sewer infrastructure to the new Holiday Inn at Emerald Breeze and to divert existing sewer flow into the new system for increased expansion capacity for the Island.  Highway 98 Flyover relocation (construction) - FDOT fast tracked the design and construction of the Highway 98 Flyover project at Hurlburt Field. As a result, 1,300 feet of our existing16 inch water main was relocated in a short amount of time to accommodate the project and FDOT's schedule.  Repaired 819 water line breaks, an average of 2.24 leaks a day.  Repaired 565 sewer line breaks, an average of 1.54 breaks a day.  Performed 84 water taps.  Performed 64 sewer taps.  Exercised 1,778 water main valves.  Exchanged 1,580 ¾’’ water meters.  Repaired 60 manholes.  Responded to 594 after-hours calls, an average of 11.42 calls a week (does not include turn-ons or turn- offs).  Repaired 16’’ water main on Brooks Bridge after it had been damaged by a barge.  Increased the total of mainline sewer cleaning by 39,569 ft.  Completed 3,303 work orders (excludes work orders for large projects or water and sewer taps). PROGRAM GOAL: To be on call and ready to perform any repair to any facet of the Okaloosa County Water & Sewer Systems’ service area at any time 24/7/365. To handle all projects undertaken in a professional manner with a minimal amount of service disruption to our customers. Packet Pg. 29 KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect ageing infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. 5. To provide routine and preventative maintenance for the system. 6. To provide emergency response capabilities to prevent all but short term interruptions to service and prevent system losses or environmental damage. 7. To maintain and improve key components of the Water & Sewer infrastructure. The following projects are planned for Fiscal Year 2015:  Bob Sikes Elevated Water Tank New Mains (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Marlowe Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design & construction) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area. The East County Repump Station is planned to be constructed in FY2014-FY2015 and the East County Transmission Main (approx. 6.7 miles) is planned to be constructed in FY2016. Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (construction) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Meigs-Seminole Lift Station (construction) – replace the aging and undersized Meigs-Seminole Lift Station, which pumps all the wastewater from Bluewater Bay to the Niceville-Valparaiso Regional Sewer Plant. Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores. Packet Pg. 30  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Miles of Sewer main / Maintenance Personnel 561/7 566/7 570/7 Miles of Water main / Maintenance Personnel 726/9 728/9 730/9 Input Number of new sewer taps 64 70 80 Number of new water taps 84 100 110 Dollar value - new sewer taps $456,307 $459,000 $500,236 Output Dollar value - new water taps $165,990 $320,400 $352,423 Feet/Miles of sewer lines cleaned 206,024/39 230,000/44 250,000/47 Efficiency Number of main breaks repaired – Water 819 880 910 Effectiveness Number of main breaks repaired – Sewer 565 600 625 Valves maint 1,778 800 2,000 Number of work orders (excludes taps & projects) 3,303 3,600 3,700 Man hours per work order 3.45 3.30 3.25 Packet Pg. 31  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/ADMINISTRATION (I.T., CUSTOMER SERVICE, FINANCE & SUPPLY) PROGRAM DESCRIPTION: This program is responsible for the administrative functions of the department. Responsibilities include accounting, billing, customer service, debt collection, IT, SCADA, logistics, project and maintenance costing, contract and grant administration, personnel functions, and budget administration. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,491,495 1,508,718 1,930,510 1,943,210 Operating Expenses 4,081,894 3,180,120 2,617,786 2,578,525 Capital Outlay 805,140 1,245,190 3,082,630 5,061,852 Debt Service 973,684 1,041,285 2,181,237 2,219,207 Other 0 399,988 4,555,317 4,448,075 Total 7,352,213 7,375,301 14,367,480 16,250,869 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 29 30 31 31 Part-Time 0 0 0 2 Relief 0 0 0 0 Total 29 30 31 33 Packet Pg. 32 MAJOR ACCOMPLISHMENTS LAST YEAR:  Improve the reliability of SCADA by established a new IP network. This includes building an Allen Bradley HMI Platform to view the IP sites and starting the first phase which was to replacing the existing serial PLC’s at lift stations, tanks, and wells in Mid County (unincorporated Crestview) and East County (Bluewater Bay area) with IP PLC’s.  Installed virtual environment for the SCADA network within Water & Sewer to replace out dated servers. Continue green movement that decreases the number of physical servers needed.  Continued to promote green options including e-billing and e-payments resulting in a reduction in the number of paper bills mailed each month.  Continue to provide multiple options for payment of water & sewer bills including on line and via the IVR (Integrated Voice Response) system. Including on line check payments.  Maintained an extremely low level of bad debt write offs (below 1% of revenue).  Established a phone queue which allows calls to be helped in the order they were received in.  Completed installation/implementation of barcoding system in the logistics warehouse to streamline perpetual inventory counting and control (value in excess of $1.5 million). PROGRAM GOAL: To provide the administrative support necessary to operate these “back office” services, including all OCWS purchasing and inventory. To provide excellent customer service to our rate payers through all available means, including face to face, via telephone or internet. To also provide a high level of “internal customer service” as it relates to other departments within the water & sewer fund. KEY OBJECTIVES: 1. Replace equipment that is past its useful life to prevent wasted man hours and poor customer service due to equipment failures and time needed to repair the equipment. 2. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 3. Maintain and extend the useful life and utility of OCWS IT & SCADA infrastructure. 4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Provide accurate and timely customer billing. 7. Provide prompt and courteous customer service. 8. Provide all required computer support for the department. 9. Provide budgetary guidance and support to the department. 10. To increase the efficiency and coordination between payment postings and the update to the “cut off list”. 11. To increase awareness of conversation strategies and reduce energy costs throughout the department. 12. To maintain annual bad debt write offs at a level of less than 1% of yearly billings. The following projects are planned for Fiscal Year 2015:  Establish a new Galaxy (database) for the IP SCADA network.  Continue to improve SCADA communication through moving to an IP based network. Phase 2 of change will be moving the tanks, wells, and lift stations in County West and on the Island to an IP network.  Continue to inform customers about all the tools available to do business with OCWS. Compartmentalize/segregate inventory by location in order to increase efficiencies during cycle counts and fiscal year end. Packet Pg. 33  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Bad debt written off as a % of annual billings 0.75% 0.75% 0.75% Water & Sewer accounts / Cust. Service personnel 29,960 / 12 29,900 / 12 29,950 / 13 Efficiency Number of new accounts set up - Water 8,427 7,861 7,900 Number of new accounts set up - Sewer 7,151 6,612 6,800 Number of Cut offs processed 7,641 8,508 8,500 Effectiveness Total Bills processed monthly - in excess of 30,100 30,000 30,000 Average number of monthly e-bills sent 3,362 3,680 4,800 Packet Pg. 34  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/LABORATORY PROGRAM DESCRIPTION: This program is responsible for testing various water and wastewater samples to assure compliance with Federal and State regulatory requirements. These samples come from 3 wastewater treatment facilities and 39 monitoring wells. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 240,564 282,885 361,970 364,352 Operating Expenses 658,370 596,273 490,835 483,473 Capital Outlay 129,861 233,473 577,993 949,097 Debt Service 157,046 195,241 408,982 416,102 Other 0 74,997 854,123 834,014 Total 1,185,841 1,382,869 2,693,903 3,047,038 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Packet Pg. 35  MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed a total of over 4,000 wastewater sample tests.  Tested in excess of 936 water samples from monitoring wells.  Completed in excess of 2,097 tests in both Bacteriology and Quality tests on County drinking water samples.  Provided all required reports to DEP, EPA, and NW Florida Water Management District.  Performed numerous testing on an as needed basis (outsourced, leachate) PROGRAM GOAL: Through the timely testing and reporting of water quality, ensure the public has a safe supply. Make certain that all treated wastewater meets all required standards prior to discharge from the plant. Provide the public with an annual report on the quality of the drinking water and how samples are tested and monitored. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Maintain and extend the useful life and utility of County facilities. 3. Ensure the preservation and safe operation of all work related equipment. 4. Carry out required State and Federal laboratory testing to assure water and wastewater meet proper standards. 5. Perform all tests required by law, regulation and design standards or contract with a laboratory capable of such tests at a cost efficient manner if needed. The following projects are planned for Fiscal Year 2015:  Perform all mandated wastewater sample tests.  Test all required water samples from monitoring wells.  Complete both Bacteriology and Quality tests on County drinking water samples.  Provide all required reports to DEP, EPA, and NW Florida Water Management District.  Prepare and distribute annual Consumer Confidence Report (CCR; water quality analysis) to the public. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Annual lab tests performed / Lab personnel > 4,000 / 5 > 4,000 / 5 > 4,000 / 5 Efficiency Annual lab tests performed / monitoring wells 936 / 39 936 / 39 936 / 39 Number of lab tests on drinking water 2,097 > 2,000 > 2,000 Packet Pg. 36  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Airports The attached documents provide the Program Based Budget for the Airports Department. Packet Pg. 37  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: AIRPORTS/NORTHWEST FLORIDA REGIONAL AIRPORT (VPS) – OPERATIONS AND MAINTENANCE PROGRAM DESCRIPTION: Northwest Florida Regional Airport operates and maintains a 130 acre facility with a 121,000 square foot terminal building to provide schedules airline service to over 800,000 passengers annually through four (4) airlines. Six (6) rental car companies (7 brands) and other concessions provide services to an additional 1 million visitors. REVENUE: Northwest Florida Regional Airport generates revenue from concession agreements, parking fees, landing fees and terminal rents. Passenger Facility Charges (PFC) associated with airline tickets and Customer Facility Charges (CFC) associated with rental car agreements provides revenue for specific projects. Revenue Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Revenue 8,939,594 7,774,012 7,757,390(1) 7,449,039 Miscellaneous 165,000 113,460 147,400 110,000 Cash 8,250,000 10,167,422 5,838,798 3,000,000 PFC (and cash) 9,101,778 8,187,492 5,934,124 8,454,236 CFC (and cash) 2,777,500 3,334,858 3,826,472 4,026,603 EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,628,487 1,844,031 2,112,504 2,273,391 Operating Expenses 9,503,397 9,326,906 5,472,644 5,636,646 Capital Outlay -404,305 -33,874 689,700 1,594,091 Debt Service 1,170,127 1,186,202 1,691,919 1,455,875 Budget Transfer 460,785 0 0 0 Reserves 0 0 13,445,090 12,101,232 Total 12,358,491 12,323,265 23,411,857 23,061,235 (1) Includes $518,787 for Rental Car abated O&M from CFCs (not operating revenues). Packet Pg. 38 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 38 37 37 39 Part-Time 0 0 0 0 Relief--Police 0 0 10 10 Total 38 37 47 49 MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained an upgraded bond rating from Standard & Poor’s of BBB+ with stable outlook.  Completed terminal expansion phase II project, expanding concourse and adding two (2) jet bridges and TSA office leased space.  Stood up Airport Police Department and Airport Operations Center with 10 and 6 FTE respectively. The following projects are planned for Fiscal Year 2014:  Modernize communications and security systems at Airport Operations Center (AOC).  Develop non-airline revenue and retail operations. PROGRAM GOAL: To provide safe, affordable, dependable air transportation and support services in a premier facility that ensures comfort and convenience for business, military and leisure travelers. KEY OBJECTIVES: 1. Exceed all federal (FAA, TSA, etc.) and state (FDOT) regulatory operating standard for safety and security. 2. Provide a financially self-sufficient enterprise where airport specific revenue exceeds expenditures. 3. Continue to develop air carrier services and support businesses that provide a positive economic impact on the community that exceeds $500 million annually. 4. Build upon successful advertising and marketing campaigns to showcase the attributes of VPS to prevent passenger leakage to other competing airports in the region. 5. Maintain the lowest cost per enplaned passenger in the region. 6. Keep all operations and maintenance related expenses at the lowest possible level. 7. Increase sources of non-airline revenue to lower airport rates and charges. Packet Pg. 39 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Achieve the lowest Cost per Enplaned Passenger (CEP) $6.06 (1) $4.58 $4.50 Maintain lowest debt per enplaned passenger $42.17 $45.15 $45.00 Maintain high debt service coverage ratio 1.74 2.20 2.20 $60.00 Increase non-airline revenue per sq. ft. of terminal space $64.53 $59.98 (2) Achieve high non-airline revenue per enplaned passenger $18.71 $17.97 $18.56 Compare enplaned passengers per employee 19,504:1 11,012:1(3) 10,900:1 Notes: 1. Airport shared revenues were skewed based on anticipated Vision stimulated revenue 2. Terminal space increased over 10,000 SF with 2 gate concourse extension and TSA office space 3. FTE increased from 36 to 39 with addition of Airport Police and Airport Operations Center. Packet Pg. 40  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: AIRPORTS/DESTIN AIRPORT (DTS), GENERAL AVIATION PROGRAM DESCRIPTION: This program consists of the operation and maintenance of the general aviation airport in Destin which provides excellent accessibility to coastal communities and resorts. Revenues are derived from leases and fees charged through business operations based at the airport. With over 65,000 annual flight operations of private and corporate aircraft, and approximately 395 acres DTS serves a variety of travelers via two fixed base operators REVENUE: Destin Airport generates revenue from landing fees, hangar leases and fixed-base operators. Revenue Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Revenue 564,024 1,141,858 620,175 640,100 EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 92,055 88,482 104,447 114,573 Operating Expenses 143,357 159,821 107,051 68,237 Capital Outlay 0 31,294 112,000 0 Other 0 0 0 0 Total 235,412 279,597 323,498 182,810 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 2 2 2 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 2 2 2 Packet Pg. 41 MAJOR ACCOMPLISHMENTS LAST YEAR:  Destin Airport was accepted into the Federal Aviation Administration Contract Tower Program.  A location / site study for the tower, including revised environmental assessment, was completed.  Taxilane connector adjacent to T-hangar complex was completed, and access road rehabilitated. The following projects are planned for FY2014:  Design and construct a new Air Traffic Control Tower.  Design and reconstruction of taxiway, including adding new connector and widening intersections.  Pending FAA noise mitigation grant, voluntary purchase and/or insulation of four residential houses. PROGRAM GOAL: To provide a general aviation airport enviroment that is benefitial, destinctive, and conducive for private and business aircraft operations. DTS will provide a safe and secure operating environment that is an exceptional value for customers while minimizing noise impact and improving compatability with surrounding residential areas. KEY OBJECTIVES: 1. Exceed all federal (FAA, TSA) and state (FDOT) reglatory operating standards for security and security. 2. Provide a financially self-sufficient enterprise where airport specific revenue exceeds expenditures. 3. Implement recommendations of FAA Part 150 Noise Study. 4. Complete design and construct an air traffic control tower. 5. Develop residential noise mitigation plan to include voluntary home insulation or purchase. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Compare aircraft operations to employees (ratio) 35,000:1 23,333:1 35,000:1 Divide O&M expense by annual activity levels (ratio). $4.33:1 $2.95:1 $4.70:1 Determine cost per day acre by dividing annual O&M $768.19 $521.89 $833.33 expense by facility size. Packet Pg. 42  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: AIRPORTS/BOB SIKES AIRPORT (CEW) GENERAL AVIATION PROGRAM DESCRIPTION: This program consists of the operation and maintenance of the Bob Sikes general aviation airport near Crestview. CEW serves as the region’s industrial base providing a home to several aerospace manufacturing and modification companies. With over 1,080 acres and an ILS equipped 8,000 foot runway, the facility accommodates over 67,000 aircraft operations annually. An adjoining County industrial park is also home to several non-aviation related companies and forms a designated Enterprise Zone for future development opportunities. Over $26 million has been invested in airport infrastructure over the past three years in anticipation of future growth. REVENUE: Bob Sikes Airport revenue comes from fuel flowage fees, land and building leases and percentage of gross sales by the Fixed Base Operator as well as other land and building (hangar) leases. Revenue Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Revenue 496,091 450,996 416,830 372,352 EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 119,787 130,437 159,545 119,285 Operating Expenses 205,049 130,436 124,909 83,808 Capital Outlay 404,305 2,580 93,000 85,000 Debt Service 65,262 102,002 484,192 484,192 Total 794,403 365,455 861,646 772,285 Packet Pg. 43 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 1 1 1 1 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 1 1 1 1 MAJOR ACCOMPLISHMENTS LAST YEAR:  Completed $10M reconstruction of taxiway A includes widening of taxiway intersections and adding aprons and implementing stormwater improvements.  Completed $2M reconstruction of aircraft apron parallel to BAE Systems. The following projects are planned for FY2014:  Relocate two general aviation hangars and construct public parking lot to accommodate construction of new FBO terminal. PROGRAM GOAL: To provide a general aviation airport environment that is beneficial, distinctive and conducive for business activity and industrial operations. CEW will provide a safe and secure operating environment that is an exceptional value for customers and business partners. KEY OBJECTIVES: 1. Exceed all federal (FAA, TSA) and state (FDOT) regulatory operating standards for safety and security. 2. Provide a financially self-sufficient enterprise where airport specific revenue exceeds expenditures. 3. Attract new companies and expand tenant occupancy on airfield and industrial park through aggressive marketing. 4. Support military related programs and assist on-site aerospace companies with related operational requirements needed to win contracts. 5. Work with Economic Development Council and other agencies to fast track development initiatives. 6. Operate facility with efficiency and lowest possible O&M expense. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Compare aircraft operations to employees (ratio) 23,000:1 15,000:1 13,400:1 Divide O&M expense by annual activity levels (ratio) $7.25:1 $5.66:1 $4.19:1 Determine cost per acre by dividing annual O&M expense $271.93 $212.04 $259.96 by facility size. Packet Pg. 44  Department of Airports Fiscal Year 2015 Budget Presentation Board of County Commissioners August 12, 2015 Packet Pg. 45  Historic & Est. Enplanement Activity 500.0 448.9 399.7 386.3 385.4 400.0 369.2 374.4 377.8 (in thousands) Enplanements 300.0 200.0 100.0 0.0 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Ended September 30th AAGR: -3.4% -4.4% 21.6% -14.1% -2.9% 0.09% Ø Through July, FY 2014 enplanements are at the same level as FY 2013 Ø Through September, FY2014 enplanements are expected to exceed FY 2013 2 Packet Pg. 46  Operating Revenues and Expenses (in millions) $10.0 $9.0 $8.0 $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 $0.0 2008 2009 2010 2011 2012 2013 2014 Estimate Operating Revenues Operating Expenses (before depreciation and amortization) * 2014 2008 2009 2010 2011 2012 2013 Estimate Operating Revenues $7.6 $8.2 $8.8 $9.5 $9.2 $9.4 $8.5 Operating Expenses 6.2 6.7 7.2 8.9 8.4 $7.1 $7.5 Net Operating Revenues Before $1.4 $1.5 $1.6 $0.6 $0.8 $2.3 $1.0 Depreciation and Amortization Source: Okaloosa County Comprehensive Annual Financial Reports 2008 - 2013 3 Packet Pg. 47 Airline Revenues are a Modest Share of Total Operating Revenues 100% 90% 78% 78% 79% 80% 74% 76% 75% 75% 70% 60% 50% 40% 30% 26% 24% 25% 25% 22% 22% 21% 20% 10% 0% 2008 2009 2010 2011 2012 2013 2014 Estimate Airline Revenues Non-Airline Revenues 4 Packet Pg. 48  Very Low and Stable Cost Per Enplaned Passenger (CEP) $7.00 $6.06 $6.00 $5.59 $5.63 $5.22 $5.33 $4.98 $5.00 $4.68 $4.63 $4.00 $3.00 $2.00 $1.00 $0.00 2008 2009 2010 2011 2012 2013 2014 Est. 2015 Est. Fiscal Year Ended September 30th 5 Packet Pg. 49  NW Florida Regional Airport (VPS) Revenues generated from Concessions Agreements, revenue parking, landing fees and terminal rents. The PFCs and CFCs generated from airline tickets and rental car surcharges provide user fee revenues to fund specific projects and service debt. Revenue Budget Variance Category FY 12 Actual $ FY 13 Actual $ FY 14 Original$ FY 15Approved$ +/- Operating 8,939,594 8,122,199 7,769,799 7,449,039 Revenue (320,760) Misc. Rev. 165,000 204,000 135,000 110,000 Interest (25,000) Cash 8,250,000 6,850,000 5,885,000 3,000,000 (2,885,000) Passenger 9,101,778 7,604,000 5,934,124 8,454,236 Facility Charge (PFC) & Cash 2,520,112 Customer 2,777,500 3,573,000 3,826,472 4,026,603 Facility Charge (CFC) & Cash 200,131 Total 29,233,872 26,353,199 23,550,395 23,039,878 (510,517) 6 Packet Pg. 50  VPS Revenues 10 9 8 7 Millions 6 5 4 3 2 1 0 Operating Miscellaneous Cash PFCs & Cash CFCs & Cash Revenue FY 12 Actual FY 13 Actual FY 14 Original FY 14 Approved 7 Packet Pg. 51  NW Florida Regional Airport (VPS) Expenditures include cost for labor, operational and maintenance, capital costs, debt service, outside contract services, reserves and other unanticipated costs Expenditures Budget Category FY 12 Actual FY 13 Actual FY 14 Original FY 15 Proposed Personnel 1,443,230 1,946,665 2,112,504 2,273,391 Services Operating 5,479,015 6,700,740 7,253,760 5,701,807 (O&M) Costs Capital Outlay 629,649 216,751 187,400 64,441 Debt Service 1,723,950 1,716,170 1,691,919 1,455,875 Sheriff Contract 1,029,981 0 0 0 Reserves 18,358,351 14,579,957 13,445,090 12,101,232 Total 28,664,176 25,160,283 24,690,673 21,596,746 (1) Includes $107K Personnel Exp/$100K Internal Audits/ $120K for Mgt Consultant increase anticipated in RFP)/ and $200K for R&M Spares 8 Packet Pg. 52  VPS Expenditures 30 25 20 Millions 15 10 5 0 FY 12 Actual FY 13 Actual FY 14 Original FY 15 Approved (1) Includes $107K Personnel Exp/$100K Internal Audits/ $120K for Mgt Consultant increase anticipated in RFP)/ and $200K for R&M Spares 9 Packet Pg. 53 AIRPORTS DEPARTMENT FY 2015 Budget Summary AIRPORT OPERATING EXPENSE 2014 2015 % +/- VPS $7,253,760 $7,974,478(1) 9.9% CEW $362,809 $211,882(2) -41.3% DTS $248,172 $181,599(3) -26.3% TOTAL O&M $7,864,741 $8,370,381 6.4% (1) Includes $107K Personnel Exp/$100K Internal Audits/ $120K for Mgt Consultant increase anticipated in RFP)/ and $200K for R&M Spares (2) Access Road Land Purchase Debt Service ($484,192) Omitted (3) Lower Capital Equipment Purchases Packet Pg. 54  AIRPORTS REVENUE 2014 2015 %+/- VPS $7,769,790 $7,449,039 -4.1% CEW $418,451 (1)$372,352 -11.0% DTS $674,366 (2)$604,100 -10.4% TOTAL OP REV $8,862,607 $8,425,491 -4.9% PFC Rev $1,799,124 $1,454,236 -19.1% CFC Rev $1,610,270 $1,526,603 -5.2% Misc Rev (Interest) $135,000 $110,000 -18.5% TOTAL REV $12,407,001 $11,516,330 -7.2% (1)Reduced fuel flowage/rent (L3 & BAE downturn) (2)Regal reduced fuel flowage Packet Pg. 55  Financial Bottom Line FY15 Op Revenue $7,449,039 $372,352 $604,100 FY15 Op Expense $7,974,478 $213,093 $182,810 Operating Earnings ($419,633) 160,470 $422,501 Net Operating Earnings $55,110 Other Revenue $3,090,839 $3,145,949 $376,441 Capital Outlay $1,940,067 Debt Service $829,441 Increase to Reserves Packet Pg. 56  Benchmarking CY13 Performance Performance Measure NW Florida NW Florida Pensacola Regional Beaches International Airport (VPS) International Airport (PNS) Airport (ECP) Airline Cost per Enplaned Passenger $4.63 $6.71 $7.86 Debt Per Enplaned Passenger $55.44 $103.89 $98.51 Bond Debt Service Coverage Ratio 2.64 0.00 (1) 1.62 Non-airline revenue per sq. ft. terminal $63.51 $57.91 $80.35 Non-airline revenue per enplanement $20.54 $16.70 $16.85 Enplaned passengers per employee 11,333:1 (2) 7,563:1 12,462:1 (1) No GARB (Bond) Debt (2) Okaloosa County Department of Aviation has 36 vis-à-vis 55 & 61 employees and manages a system of three airports Source: Public Finance Management , Inc. Presentation to S&P for Bond Rating 13 Packet Pg. 57  CY 13 Benchmarks $120.00 44 to 46% lower $100.00 9% Higher (ECP), 20% Lover (PNS) $80.00 $60.00 $40.00 22 to 23 % higher 31 to 41 % lower $20.00 2-22 % higher $0.00 Cost per Debt Per Debt Service Non-airline Non-airline Enplaned Enplaned Coverage revenue per revenue per Passenger Passenger Ratio sq. ft. terminal enplanement VPS $4.63 $55.44 $2.64 $63.51 $20.54 ECP $6.71 $103.89 0 $57.91 $16.70 PNS $7.86 $98.51 $1.62 $80.35 $16.85 14 Packet Pg. 58  Airline Derived Revenue CY2013 100% 90% 75% 80% 66% 70% 60% 53% 47% 50% 40% 34% 25% 30% 20% 10% 0% PNS ECP VPS Airline Revenues Non-Airline Revenues 15 Packet Pg. 59  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Tourist Development Department The attached documents provide the Program Based Budget for the Tourist Development Department. Packet Pg. 60  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: TOURIST DEVELOPMENT PROGRAM DESCRIPTION: Okaloosa Tourist Development is responsible for a unified marketing strategy and visitor service program that promotes awareness of the Emerald Coast as a tourist destination to increase overall visitation and lodging facility occupancy in the southern Okaloosa County areas of Destin, Fort Walton Beach, Okaloosa Island, Mary Esther, and Cinco Bayou. REVENUE: Tourist Development is funded by the Tourist Development Trust Fund, specifically the 2nd and 5th cents of the Tourist Development Tax on short term rentals. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 520,838 591,854 529,394 554,218 Operating Expenses 3,398,214 4,014,426 3,216,138 3,931,473 Capital Outlay 47,445 53,313 4,000 44,000 Grants & Aids 7,500 526,135 551,536 519,972 Transfers Out 0 0 551,536 519,972 Reserves 0 0 6,067,396 6,095,365 Total 3,973,997 5,185,728 10,920,000 11,665,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 8 7 7 Part-Time 2 2 2 4 Total 10 10 9 11 Packet Pg. 61 MAJOR ACCOMPLISHMENTS LAST YEAR:  Launched a new Let’s Go #Emerald Coasting campaign to showcase the destination’s active, varied, and unpretentious atmosphere.  Updated the Emerald Coast leisure website (www.emeraldcoastfl.com) with the new campaign theme and added user-friendly navigation icons on the site.  Launched an Instagram campaign.  Produced two new television commercials, one feature families and one featuring couples  Produced four new, seasonal radio commercials.  Received several advertising awards: Reader’s Choice Award for Best Meeting Place in the South, Emerald Coast Convention Center Trip Advisor named the Emerald Coast one of the “Top Ten Destinations on the Rise” FlipKey recognized Destin in the “Top 10 Best Gulf Beaches” Gold Addy for the 2013-14 Emerald Coast Visitors Guide Cover Silver Addy for the entire Emerald Coast Visitors Guide Silver Addy for the Emerald Coast Visitors Guide Dining 2-page editorial section PROGRAM GOAL: Conduct proactive and productive sales, marketing, advertising, public relations, communications, and social networking initiatives to enhance economic growth for the area through increased visitation and tourism. KEY OBJECTIVES: 1. Increase the monthly bed tax collections revenue and monthly lodging occupancy percentages each month over previous years. 2. Regain market share. 3. Increase sales leads and actual bookings by aggressively soliciting and marketing the SMERF (Social, Military, Educational, Religious, and Fraternal), Motor Coach, Family Reunion, Association, and Government organizations. Packet Pg. 62 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Booked Groups 224 271 298 Output Number of Trade Shows Attended by Sales Staff 24 25 25 Number Sales Missions and FAMS 4 8 8 Annual Tourist Development Tax Revenues $13.5M $13.3M $13.4M Effectiveness Social Media Fans/Followers – Facebook N/A 453,000 500,000 Social Media Fans/Followers – Twitter N/A 4,900 5,900 Social Media Fans/Followers – Pinterest N/A 470 750 Social Media Fans/Followers – Instagram N/A 232 750 Operations N/A N/A 35% Reserves Beach Restoration N/A N/A $2.0M Promotional Activities N/A N/A 261% Packet Pg. 63  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: TOURIST DEVELOPMENT - BEACHES & PARKS PROGRAM DESCRIPTION: Maintenance, restoration, and improvements of beaches and beach facilities; maintenance and improvements of waterfront parks within the taxing district; and support for an artificial reef program and ecotourism opportunities. REVENUE: Beaches and parks maintenance and improvements are funded by the Tourist Development Trust Fund, specifically the 1st cent of the Tourist Development Tax on short term rentals, as well as by a special assessment of certain properties. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 77,363 0 146,419 141,937 Operating Expenses 230,735 312,711 901,866 474,757 Capital Outlay 0 0 1,650,000 2,000,000 Grants & Aids 0 6,395,000 15,000 438,530 Transfer Out 0 1,227,572 804,193 1,677,887 Reserves 0 0 6,852,522 5,382,889 Total 308,098 7,935,283 10,370,000 10,116,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 1 1 2 2 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 1 1 2 2 Packet Pg. 64 MAJOR ACCOMPLISHMENTS LAST YEAR:  Began environmental permitting for Veterans Park Baywalk project.  Began Phase II, upland environmental permitting for Veterans Park.  Continued design and permitting of artificial reefs.  Began design work for development of Beach Freeways 4, 5, & 6.  Began permitting process for six, near shore snorkel reef sites.  Secured $1 million in the United States Army Corps of Engineers work plan for maintenance dredging of East Pass.  Awarded a DEP grant for the construction of six public dune walkovers on Okaloosa Island.  Pending award of Florida Fish and Wildlife Conservation grants for the construction of artificial reefs.  Submitted a National Fish and Wildlife Foundation grant for Baywalk living shorelines project. PROGRAM GOAL: Protect Okaloosa County and City of Destin beaches through regular cleaning and raking, periodic beach restoration, and sea turtle monitoring. Enhance these assets through improvements in the form of waterfront parks, public access, artificial, reefs and other tourist related projects. Seek long-term beach restoration and Federal funding through the Federal Shore Protection Program. KEY OBJECTIVES: 1. Provide clean, well-maintained, and quality beaches and waterfront parks that offer facilities, amenities, landscaping, and improvements that enhance the environmental experience for visitors. 2. Protect nesting sea turtles. 3. Secure Congressional/US Army Corp of Engineers funding for Feasibility Study phase of the Federal Shore Protection Project. 4. Expand and enhance artificial reef and ecotourism programs. The following projects are planned for FY 2015:  Construct improvements at beach access points 4, 5, and 6.  Construct six dune walkovers between R-2 and R-10 on Okaloosa Island.  Construct multiple artificial reefs to support the fishing and diving industry.  Construct 2 near shore snorkeling reefs.  Begin construction of Baywalk living shorelines project and upland improvements to Veterans Park.  Deploy boat Tenneco as diving reef.  Assist City of Destin in securing long term funding for maintenance dredging of East Pass Federal Navigation Project.  Work with Eglin AFB and neighboring Counties to establish a program to use “materials of opportunity” to construct artificial reefs. Packet Pg. 65 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Capital Improvements – Beaches N/A $750K $1.06M Effectiveness Capital Improvements – Parks N/A $750K $777K Capital Improvements – Reefs N/A $150K $225K Grant Funding Obtained for Improvements N/A $246K $4.1M Operations N/A N/A 35% Reserves Beach Restoration N/A N/A $2.4M East Pass Dredging N/A N/A $2.0M Packet Pg. 66  Date: 7/31/2014 FY15 Approved Expenditure Budget by Department 2nd Prior 1st Prior Current Budget BCC Account Account Title Actuals Actuals Original Approved +/- 104 TOURIST DEVELOPMENT FUND 1175 1ST TDT-BEACHES & PARKS 512010 SALARIES/WAGES-FULL-TIME $59,865 $0 $112,453 $107,792 ($4,661) 521000 FICA TAXES $4,523 $0 $8,603 $8,246 ($357) 522000 RETIREMENT CONTRIBUTIONS $2,923 $0 $7,815 $7,869 $54 523000 LIFE & HEALTH INSURANCE $9,903 $0 $17,244 $17,750 $506 523012 CONTRA L&H INS (REBATE) $0 $0 $0 $0 $0 524000 WORKERS' COMPENSATION $149 $0 $304 $280 ($24) PERSONNEL SERVICES $77,363 $0 $146,419 $141,937 ($4,482) 531002 PS-OTHER ATTORNEY SVCS $49,364 $9,013 $10,000 $1,000 ($9,000) 531013 PS-PERMITTING $0 $500 $2,000 $3,000 $1,000 531100 PS-CONSULTANT $25,179 $60,981 $10,000 $205,004 $195,004 531500 PS-ENGINEERING $0 $0 $20,000 $0 ($20,000) 534003 CS-CONSULTING $0 $0 $195,000 $0 ($195,000) 534010 CS-PARKS CLEANING $0 $0 $100,000 $138,549 $38,549 534109 CS-BEACH CLEANING-DESTIN $0 $0 $250,000 $0 ($250,000) 534110 CS-BEACH CLEAN-OK ISLAND $0 $0 $180,000 $0 ($180,000) 534111 CS-TURTLE WATCH PROGRAM $0 $0 $47,000 $47,000 $0 534716 CS-BEACH RENOURISH $78,097 $27,621 $10,000 $0 ($10,000) 540002 TRAVEL OUT-OF-COUNTY $0 $0 $0 $4,660 $4,660 540005 TRAVEL LODGING EXPENSES $0 $0 $0 $4,550 $4,550 541011 CELLULAR PHONES/PAGERS $0 $0 $0 $1,200 $1,200 545990 INSURANCE-OTHER $0 $0 $866 $969 $103 548011 AGENCY SVCS-OTHER $0 $0 $0 $0 $0 548090 PROMOTIONAL RESERVES $0 $0 $0 $0 $0 549520 ADMINISTRATIVE CHARGES $78,095 $86,394 $72,000 $80,400 $8,400 549900 MISCELLANEOUS CHARGES $0 $78 $0 $250 $250 549901 LEGAL ADVERTISING $0 $5,739 $5,000 $2,000 ($3,000) 549906 BACKGROUND CHECKS $0 $0 $0 $0 $0 Packet Pg. 67 552010 FLEET FUEL $0 $0 $0 $0 $0 552100 CLOTHING/WEARING APPAREL $0 $0 $0 $0 $0 552800 COMPUTER SUPPLIES $0 $0 $0 $100 $100  Date: 7/31/2014 FY15 Approved Expenditure Budget by Department 2nd Prior 1st Prior Current Budget BCC Account Account Title Actuals Actuals Original Approved +/- 552801 COMPUTER SOFTWARE $0 $0 $0 $1,000 $1,000 552990 OTHER SUPPLIES $0 $0 $0 $9,000 $9,000 554001 BOOK/PUB/SUB/MEMBERSHIPS $0 $0 $0 $6,600 $6,600 555001 TRAINING/EDUCATION EXPENS $0 $0 $0 $1,700 $1,700 OPERATING EXPENSES $230,735 $190,326 $901,866 $506,982 ($394,884) 563490 OTHER IMPROVEMENTS $0 $0 $1,000,000 $875,000 ($125,000) 563735 BEACH ACCESSWAY $0 $0 $500,000 $900,000 $400,000 563753 ARTIFICIAL REEF $25,790 $0 $150,000 $225,000 $75,000 CAPITAL OUTLAY $25,790 $0 $1,650,000 $2,000,000 $350,000 581702 CITY OF DESTIN $0 $988,335 $0 $438,530 $438,530 582301 ENVIRONMENTAL COUNCIL $7,500 $0 $15,000 $0 ($15,000) GRANTS & AIDS $7,500 $988,335 $15,000 $438,530 $423,530 591001 BT-GENERAL FUND $0 $0 $478,982 $829,309 $350,327 591201 BT-DEBT SERVICE FUND $0 $0 $325,211 $331,978 $6,767 599010 RESERVE/CASH CARRYFORWARD $0 $0 $4,502,522 $0 ($4,502,522) 599090 RESERVE FOR CONTINGENCIES $0 $0 $2,000,000 $0 ($2,000,000) 599140 RESERVE-TDD O&M $0 $0 $0 $872,574 $872,574 599141 RESERVE-TDD BEACH RESTORE $0 $0 $0 $2,638,690 $2,638,690 599142 RESERVE-TDD PASS DREDGING $0 $0 $0 $2,000,000 $2,000,000 NON-OPERATING EXPENSES $0 $0 $7,306,715 $6,672,551 ($634,164) TOTAL DEPARTMENT $341,387 $1,178,661 $10,020,000 $9,760,000 ($260,000) Packet Pg. 68 Packet Pg. 69 Establish Okaloosa County as the top travel destination on the Gulf Coast. “Top Beach in the U.S.” USA TODAY “Top Place to Visit” National Geographic “Top 25 Destinations in the U.S.” TripAdvisor Packet Pg. 70 BEACHES & PARKS: •Awarded DEP grant for six public dune walkovers •Permitting for Veterans Park/Livings Shorelines •Reef development: off-shore artificial, near-shore snorkel •Eglin partnership for reef materials of opportunity Packet Pg. 71 TOURIST DEVELOPMENT: •Launched a new Let’s Go #Emerald Coasting campaign •Produced 2 new television commercials {video} •Produced 4 new radio commercials •Received several prestigious advertising awards •TDT collections YTD through May: up 6.9% over prior year •Hotel revenues in month of July: up 22.9% over prior year Packet Pg. 72 FILM COMMISSION: •ROI $7.7 : $1.0 •Ad Campaigns: Winn-Dixie, Tropical Smoothie •Catalog Shoots: People, Wind & Weather, Endless Vacation •TV Shows: The Common Chef, Don’t Be Tardy Packet Pg. 73 CONVENTION CENTER: •Conducted and serviced 162 events YTD •Events generated 16,080 room nights YTD •Constructed & opened Bayview Plaza •1 Booking •1 Space on Hold •4 Discussions Ongoing •Finalized design and approval for Porte Cocheres Packet Pg. 74 Packet Pg. 75  FY14 Budget FY15 Budget % Chg Tourist Development Taxes $12,000,000 $13,400,000 11.7% Convention Center Revenues $822,750 $861,000 4.6% Interest & Other Earnings $295,000 $306,000 3.7% Cash Balances/Reserves $20,500,000 $20,000,000 -2.4% MSBU Assessment $350,000 $350,000 0.0% TOTAL $33,967,750 $34,917,000 2.8% Packet Pg. 76 Packet Pg. 77  FY14 Budget FY15 Budget % Chg Personnel $1,971,330 $2,042,445 3.6% Operating $3,959,379 $3,496,365 -11.7% Promotions $3,509,200 $3,322,610 -5.3% Capital $7,274,375 $5,307,058 -27.0% Grants & Aids $566,536 $958,502 69.2% Interfund Transfers $1,030,518 $1,349,281 30.9% Debt Service $830,211 $670,578 -19.2% Cash Balances/Reserves $14,826,201 $17,770,161 19.9% TOTAL $33,967,750 $34,917,000 2.8% Packet Pg. 78  FY14 Budget FY15 Budget % Chg $1,971,330 $2,042,445 3.6% Total TDD Positions Authorized: 41 (35 Full-Time, 6 Part-Time) Two new positions for FY15: •Systems Application Administrator & Support Specialist •Event Support Technician Packet Pg. 79  FY14 Budget FY15 Budget % Chg $3,959,379 $3,496,365 -11.7% •Beach park bathroom cleaning •General Fund cost allocation •Visitor guide printing & distribution •Visitor Center and Convention Center operations •Film Commission Packet Pg. 80  FY14 Budget FY15 Budget % Chg $3,509,200 $3,322,610 -5.3% •Promotional items •Ad agency services •Advertising and marketing •Website and public relations •Convention and group sales promotions •Special event & sponsorship program •Film Commission Packet Pg. 81 Packet Pg. 82  FY14 Budget FY15 Budget % Chg $7,274,375 $5,307,058 -27.0% Beaches and Parks: •Living Shorelines •Fish Habitat Sustainability •Okaloosa Island Dune Walkovers •Beach Access 4,5,6 Improvements •Artificial Reef for Fishing •Snorkling Reef Monitoring Equipment Packet Pg. 83  FY14 Budget FY15 Budget % Chg $7,274,375 $5,307,058 -27.0% Visitors Center: •Information Lightboards •Server •Vehicle •Welcome Center Bldg Improvements Packet Pg. 84  FY14 Budget FY15 Budget % Chg $7,274,375 $5,307,058 -27.0% Convention Center: •Laptops •Bayview Exterior Restrooms •A/V Editing Computer •Heat Circulating Fans •Meal Service Hot Boxes •Stucco / Roof Structures •Carpet Extractor •Outdoor Lighting •Convection Ovens •Retrofit Chiller •Security System •Flooring •Front Entrance Marquee •Porte Cocheres Packet Pg. 85  FY14 Budget FY15 Budget % Chg $7,274,375 $5,307,058 -27.0% South East Conceptual Rendering of Porte Cocheres Packet Pg. 86  FY14 Budget FY15 Budget % Chg $566,536 $958,502 69.2% Interlocal agreements: •City of Destin (Beach Restoration) $438,530 •Destin Fire Department (Lifeguards) $519,972 Packet Pg. 87  FY14 Budget FY15 Budget % Chg $1,030,518 $1,349,281 30.9% Transfers to General Fund: •Beach Parks Maintenance $546,001 •Beach Cleaning & Raking $283,308 •Okaloosa Island Lifeguards $519,972 Packet Pg. 88  FY14 Budget FY15 Budget % Chg $830,211 $670,578 -19.2% Debt service for beach restoration MSBU: •TDT contribution $331,978 •MSBU contribution $338,600 Packet Pg. 89 Packet Pg. 90 •Increase lodging occupancy and TDT collections by 5% •Protect and improve our most important tourism assets •Diversify our appeal as a premier tourism destination •Maintain & enhance the Emerald Coast Convention Center •Maintain a prudent level of reserves Packet Pg. 91 •Combination of traditional and online marketing •Niche media: local events, sports, ecotourism •Offer a variety of cooperative opportunities •Collaborate with Visit Florida •Quarterly consumer e-newsletters •Position the consumer one click away from website •Track special events and sponsorships via website Packet Pg. 92 Packet Pg. 93  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Convention Center The attached document provides the Program Based Budget for the Convention Center. Packet Pg. 94  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: TOURIST DEVELOPMENT - CONVENTION CENTER PROGRAM DESCRIPTION: The Emerald Coast Convention Center (ECCC) provides economic impact to the tourism and general businesses of Okaloosa County. The convention center’s mission is to provide a professional service team, exquisite food service, and a spotlessly clean and safe environment for meetings, conventions, trade shows, public entertainment and all types of special event activities. REVENUE: The Convention Center is funded by the Tourist Development Trust Fund, specifically the 3rd and 4th cents of the Tourist Development Tax on short term rentals, as well as by revenues generated by functions held at the convention center. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 972,550 912,066 1,295,517 1,346,290 Operating Expenses 2,967,558 2,146,234 3,350,575 2,363,120 Capital Outlay 187,153 94,764 5,620,375 3,263,058 Debt Service 106,988 0 155,000 0 Grants & Aids 250,000 0 0 0 Transfer Out 532,051 428,126 0 0 Reserves 0 0 2,256,283 6,163,532 Total 5,016,300 3,581,190 12,677,750 13,136,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 19 19 24 26 Part-Time 2 2 2 2 Relief 0 0 0 0 Total 21 21 26 28 Packet Pg. 95 MAJOR ACCOMPLISHMENTS LAST YEAR:  Conducted and serviced 215 functions at the ECCC, generating an estimated economic impact of $15M to the County.  Completed construction and held a grand opening for Bayview Plaza, a new 30,000 square foot exhibition area and outdoor venue that will further expand the flexibility and marketability of the convention center.  Finalized design and approval for Porte Cocheres at the main and south entrances. PROGRAM GOAL: Provide a clean, safe, and well-maintained conference and convention facility for visitors, local clients, and guests to create economic impact and opportunities for local functions. Provide necessary performance data to the Tourist Development Director, Tourist Development Council, and Board of County Commissioners. KEY OBJECTIVES: 1. Ensure that all functions of the ECCC comply with county policies and procedures. 2. Improve sales for all revenue streams available to the center. 3. Provide all data necessary for a profitable and successful marketing campaign. 4. Provide exemplary service, facilities, food service, and technical services to all clients to promote re- bookings of existing clients and recommendation of the center by existing clients to new clients. The following projects are planned for FY 2015:  Begin construction of Porte Cocheres at the main and south entrances to facilitate entrance and exit of the building in inclement weather.  Expand loading dock to alleviate problems unloading and loading of tradeshow exhibits. The current dock size does not allow fork lift access for large exhibits to be used.  Replace carpeting in ballrooms.  Renovate hard floor surfaces. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Trade Shows Attended by Sales Staff N/A N/A 14 Output Number of Functions Held 215 220 225 Revenues Generated by Functions $804,094 $822,750 $861,000 Effectiveness Revenue Per Function $3,740 $3,740 $3,827 Operations N/A N/A 35% Reserves Beach Restoration N/A N/A $0 Insured Loss Deductible N/A N/A $1.5M Packet Pg. 96