Okaloosa County BOCC — August 12, 2014 — reading text

48 hours of notification. With regards to underground utility mapping and as-built drawings, complete the gravity sewer. Continue to support OCWS projects in the Capital Improvement Plan by surveying, designing, permitting, and inspections as needed. Ensure accurate as-built construction plans are recorded for each completed project. KEY OBJECTIVES: The primary mission of OCWS Engineering is to design, review, permit, and inspect new construction, either for land development projects or OCWS construction projects for the water and sewer system that benefit our customers. OCWS Engineering also provides surveying and project management services for OCWS in-house construction projects. The primary deliverables of OCWS Engineering are approved construction plans and as- built construction plans. The following are key objectives: 1. To assure all development serviced by the system meets accepted standard specifications. 2. Provide engineering support to assure that the system meets its operation and maintenance standards. 3. Advise the director and senior managers regarding engineering and design services. 4. To increase the search for relationships that will result in the consolidation of potable water supply as well as wastewater treatment and disposal services. The following projects are planned for Fiscal Year 2015:  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline Packet Pg. 20  reservoir. Seeking to purchase land for the future reservoir, future water treatment plant, watershed protection, and military buffering.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Marlowe Area Water System Improvements (design) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Diversion of the OCWS portion of Sewer flow to Niceville-Valparaiso Regional Sewer Board Plant (design & construction) – Construct a new force main and pump station to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area. The East County Repump Station is planned to be constructed in FY2014-FY2015 and the East County Transmission Main (approx. 6.7 miles) is planned to be constructed in FY2016. Project will also eliminate Rocky Bayou Lift Station, Post Office Lift Station, and miles of 14” aging, sewer force main.  Arbennie Pritchett WRF Expansion (design-build construction) – Expand the current facility from 10 million gallons per day (MGD) to 15 MGD because of additional flow from Eglin AFB projects, the East County Service Area (diversion project mentioned above), and future growth. Project will be funded with Capacity Expansion Charges that have been received from some of these listed projects and other land development projects.  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Camp Rudder Force Main & Lift Station (construction) – provide sewer service to Camp Rudder via 1 master lift station and approximately 8.6 miles of piping. This project will divert all wastewater flows from Camp Rudder to the Arbennie Pritchett WRF.  Meigs-Seminole Lift Station (construction) – replace the aging and undersized Meigs-Seminole Lift Station, which pumps all the wastewater from Bluewater Bay to the Niceville-Valparaiso Regional Sewer Plant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  Garniers Area Sanitary Sewer Rehab (construction) – installed cured-in-place liners on vitrified clay sewer mains and brick manholes to reduce the inflow and infiltration, which is currently inundating the wastewater collection system. Packet Pg. 21 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Land development projects submitted for review 23 24 25 Land development constr. projects commenced 20 22 24 Input Number of new sewer taps 64 70 80 Number of new water taps 84 100 110 Dollar value - new sewer taps $456,307 $459,000 $500,236 Output Dollar value - new water taps $165,990 $320,400 $352,423 State Permits obtained for in house projects 12 13 11 Packet Pg. 22  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/UTILITIES OPERATIONS PROGRAM DESCRIPTION: This program is responsible for providing support services to the OCWS in- house construction team and the buildings and facilities within the fund. This includes carpentry, masonry, painting, maintenance, janitorial services and landscaping. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 240,564 282,884 361,970 364,352 Operating Expenses 658,370 596,272 490,835 483,473 Capital Outlay 129,861 233,473 577,994 949,098 Debt Service 157,047 195,241 408,982 416,102 Other 0 74,998 854,123 834,015 Total 1,185,842 1,382,868 2,693,904 3,047,040 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 6 6 6 6 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 6 6 6 Packet Pg. 23 MAJOR ACCOMPLISHMENTS LAST YEAR:  Constructed pole barn for logistics.  Constructed pole barn for generator maintenance.  Remodeled Oddfellow unit for SCADA offices.  Installed metal roof on two Oddfellow units.  Remodeling of Oddfellow rental units.  Redecked sewer containment system on Okaloosa Island.  Assisted with all major water & sewer projects, in particular, Emerald Breeze and Eglin Main lift stations. PROGRAM GOAL: To provide timely and efficient operational support to the water and sewer enterprise fund. To maintain clean and safe facilities for both staff and the public. Repair and care for the infrastructure of water & sewer buildings, facilities and grounds. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of work orders responded to (facilities) 151 121 130 Input Number of work orders responded to (constr.) 39 37 40 Number of work orders responded to (repair) 42 21 30 Packet Pg. 24  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER & SEWER CONSTRUCTION PROGRAM DESCRIPTION: This program is responsible for the installation of new water and sewer infrastructure and replacing ageing infrastructure. It routinely installs new water mains, sewer mains, and lift stations to upgrade or extend service. Has the capability to perform other construction activities as required. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 34,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 529,240 471,474 603,284 607,253 Operating Expenses 1,448,414 993,787 818.058 805,789 Capital Outlay 285,695