Okaloosa County BOCC — August 12, 2014 — reading text

Budget Workshop Okaloosa County Board of Commissioners Tuesday, August 12, 2014– 6:00 PM Water & Sewer Administration Building I. Water & Sewer – page 2 II. Airports – page 37 III. Tourist Development – page 60 IV. Convention Center – page 94 Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/8/2014 4:05 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 12, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Water & Sewer The attached documents provide the Performance-Based Budget for Water & Sewer. Packet Pg. 2  Full-time Positions 145 140 135 130 125 120 115 110 105 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 -Due to VSIP and business decisions to eliminate positions, the total number of department positions has decreased from 140 (FY2008) to 119 (FY2013). -In hindsight, we have cut back too far and have not been able to provide an adequate level of service. -2 positions were added FY2014: Customer Solutions Supervisor & Master Painter Packet Pg. 3 -OCWS is requesting the following positions: -Full-time Vacuum Truck Operator -Part-time Customer Service Representative -Part-time Customer Service Representative Packet Pg. 4 Packet Pg. 5 Packet Pg. 6 Packet Pg. 7 Packet Pg. 8 Packet Pg. 9 Packet Pg. 10  Future Water Supply Planning (USACE, DIG, REPI grants) & Land Acquisition - $100K + grants  SCADA Replacements/Upgrades - $240K  Sewer Rehabilitation – Manhole & Main Lining - $500K  Divert East County Flow to Arbennie Pritchett WRF (RePump Station & Transmission Main) - $5.2M  Meigs-Seminole Lift Station & Force Mains - $1.6M Packet Pg. 11  Water Meter Replacement & Flex Net - $2M per year in FY2016-FY2019  Future Water Supply Planning (USACE, DIG, REPI grants) - $100K per year  Water Main Replacement - $400K in FY2016 & $500K per year in FY2017-FY2019  Sewer Rehabilitation – Manhole & Main Lining - $500K per year  SCADA Replacements/Upgrades - $225K in FY2016, $200K in FY2017, $200K in FY2018 & $200K in FY2019 Packet Pg. 12  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 20 wells, 19 water tanks, 462.0 miles of water distribution mains, 51.51 miles of water service lines and 3,980 fire hydrants. Read in excess of 30,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 673,578 660,064 844,598 850,154 Operating Expenses 1,843,436 1,391,302 1,145,281 1,128,104 Capital Outlay 363,612 544,770 1,348,651 2,214,560 Debt Service 439,728 455,562 954,290 970,902 Other 0 174,995 1,992,951 1,946,032 Total 3,320,354 3,226,693 6,285,771 7,109,752 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 14 14 14 14 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 14 14 14 14 MAJOR ACCOMPLISHMENTS LAST YEAR:  Continued large meter testing & calibration program.  Performed major maintenance and painting on 1 elevated water tank (Countryview).  Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. Project is not yet completed and online, but well underway. Packet Pg. 13 PROGRAM GOAL: Provide safe, adequate and affordable water supplies to users of the County water system. Provide seamless addition of new water customers. Repair & maintain water wells, tanks, and potable water booster pump stations. Maintain backflow preventer program. Read in excess of 30,000 meters each month and perform all account turn on and turn offs. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through periodic sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Assure water meets all applicable State and Federal drinking water standards. 7. Assure system is operated in such a fashion as to meet peak loads in all service areas. The following projects are planned for Fiscal Year 2015:  Planned major maintenance and painting of 1 elevated water tank (Bluewater Bay) and inspection of 4 others.  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Seeking to purchase land for the future reservoir, future water treatment plant, watershed protection, and military buffering.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores. Packet Pg. 14  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Input Volume of water produced (millions of gallons) 2,246 2,246 2,246 Number of Backflow Preventers / # of Testers 2,386 / 1 2,40 / 1 2,415 / 1 Number of Meters Read / # of Meter Readers 32,229 / 7 32,541 / 7 32,853 / 7 Efficiency Number of Wells / # of Water Operators 20 / 3 20 / 3 21 / 3 Number of Tanks / # of Water Operators 19 / 3 19 / 3 19 / 3 Cost per gallon of water processed 0.0047 0.0048 0.0048 Effectivenes Total square miles of service area 71.5 71.5 71.5 Packet Pg. 15  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WASTEWATER OPERATIONS (WATER RECLAMATION FACILITIES & LIFT STATIONS) PROGRAM DESCRIPTION: This program is responsible for protecting the public health through the provision of sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. It is responsible for protecting the environment by preventing the introduction of pathogens and excess nutrients into the ground and surface waters. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,347,157 1,272,981 1,628,867 1,639,583 Operating Expenses 3,686,872 2,683,226 2,208,758 2,175,631 Capital Outlay 727,223 1,050,629 2,600,969