Okaloosa County School Board — Workshop Meeting, January 10, 2019 — reading text

motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase: Siteimprove, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,450.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional & District Wide Software Recommended Action : Motion to approve the purchase of software from Siteimprove in the amount of $7,450.00, effective January 15, 2019 through January 14, 2020. Public Content Request approval to purchase software from Siteimprove in the amount of $7,450.00. The software is a hosted service that will check a website every five (5) days for broken links, misspellings, accessibility issues, SEO issues, and data privacy issues. The software will be used district wide and is an exempted purchase under 6A-1.012(11)(b). The agreement is effective January 15, 2019 through January 14, 2020. A copy of the Subscription Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments SITE IMPROVE SUBSCRIPTION AGREEMENT.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Scheduled Service Agreements: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,600.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the Scheduled Service Agreements with Trane for a total amount of $22,600.00. Public Content Request approval of Scheduled Service Agreements between Trane and The School Board of Okaloosa County, FL to provide annual HVAC equipment maintenance for the following schools: SCHOOL AMOUNT Bluewater ES $2,025.00 Bruner MS $3,425.00 Choctawhatchee HS $4,475.00 Common Campus/OTC $2,225.00 Edge ES $1,925.00 Fort Walton Beach HS $3,775.00 Kenwood ES $2,925.00 Silver Sands School $1,825.00 Grand Total: 22,600.00 The contracts are effective January 15, 2019 through June 30, 2019. Funding will be paid from Capital Funds, project 2333 District Wide Chiller/Boiler Service. Copies of the Scheduled Service Agreement are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments OCSD Bluewater SA 2019.pdf (1,129 KB) OCSD Bruner SA 2019.pdf (1,130 KB) OCSD Choctawhatchee SA 2019.pdf (1,127 KB) OCSD Common Campus SA 2019.pdf (1,207 KB) OCSD Edge ES SA 2019.pdf (1,228 KB) OCSD FWB HS SA 2019.pdf (1,270 KB) OCSD Kenwood ES SA 2019.pdf (1,121 KB) OCSD Silver Sands SA 2019.pdf (1,224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Contract Modification and Extension Agreement between CACI NSS, Inc.-Federal and the School Board of Okaloosa County, for the IT Seat Management Outsourcing Agreement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 4016 SM- Administrative, Project 4018 SM-Web Site Development & Management, Project 4019 SM-Instructional Computers Recommended Action : Motion to approve the Contract Modification and Extension Agreement between CACI NSS, Inc.- Federal and the School Board of Okaloosa County, for the IT Seat Management Outsourcing Agreement, commencing July 1, 2019, and ending June 30, 2024. Public Content Request approval of the Contract Modification and Extension Agreement for the IT Seat Management Outsourcing Agreement with CACI NSS, Inc.-Federal. The contract is extended for an additional five (5) year term, effective July 1, 2019 through June 30, 2024. Funding will be paid from General Funds, Project 4016 SM-Administrative, Project 4018 SM-Web Site Development & Management, Project 4019 SM-Instructional Computers. A copy of the modified extension agreement is attached. For additional information, please contact Dustin Keith, Seat Management Specialist at (850) 689-7151. File Attachments Final CACI NSS Inc - Federal Agreement Extenstion and Modification 2019.pdf (716 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Educational Broadband Service (EBS) Transfer Lease Agreement between the School Board of Okaloosa County and Fixed Wireless Holdings, LLC., presented by Eric Mitchell, Director of MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Broadband Service Long-Term De Facto Transfer Lease Agreement between the School Board of Okaloosa County and Fixed Wireless Holdings, LLC. Public Content The Educational Broadband Service (EBS) Transfer Lease Agreement replaces an existing agreement that has been in place since 2006 and facilitates the lease of four (4) EBS channels held by the School Board of Okaloosa County to Fixed Wireless Holdings, LLC, a wholly-owned subsidiary of Sprint. Monthly lease payments to the District start at $2,100 in the first year and increase by 1% per year. In addition, the District will receive $600 in monthly service credits. For additional information contact, Eric Mitchell at 850-689-7153. File Attachments WLX834 Okaloosa County SB Lease Agreement (Final).pdf (708 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated January 14, 2019. Public Content Approval is requested for the sale and disposal of the