Okaloosa County School Board — Workshop Meeting, January 10, 2019

Thursday, January 10, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 10, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda: Consent Agenda: Added item 8.23, Revised payment schedule in the Multi-Year Lease with NEC Financial Services, LLC for Avaya Telephone Equipment from AGC Networks. 3. Recognitions Subject : 3.1 Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion, presented by the Superintendent Meeting : Jan 10, 2019 - Workshop Meeting Type : Recognition Public Content Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions: Jerome Michaud Jill Johnson Anna Baldwin Evangeline Cumming Bella Crescioni Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th grade Champion: Maya Babel 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 10, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa Public Schools Foundation Annual Update, presented by Henry Kelley, Program Director, Community Affairs Meeting : Jan 10, 2019 - Workshop Meeting Type : Presentation File Attachments Okaloosa Public Schools Foundation, Inc.pdf (907 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 22 - Dec 12.pdf (144 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 22 - Dec 12.pdf (126 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Report on Significant Financial Trends and Findings in 2016-2017 Fiscal Year Audits of District School Boards, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content The report provides a summary of significant trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2016-2017 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2018. File Attachments Summary of Significant Findings and Financial Trends FY ended June 30, 2017.pdf (461 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2018, and 2017, Report Number 2019-067, December 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2019-067, December 2018, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2018, and June 30, 2017. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments 2019-067.pdf (481 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of Regular Meeting of December 10, 2018, recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of Regular Meeting of December 10, 2018. File Attachments 12-6-2018 Special Meeting - DRAFT.pdf (374 KB) 12-6-2018 Workshop - DRAFT.pdf (241 KB) 12-10-2018 Meeting - DRAFT.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #3 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,113,281.48) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2018: General Fund $ 126,648.84 Debt Service Funds 0.00 Capital Projects Funds 7,498.11 Other Special Revenue Funds - Federal (1,260,889.26) Other Special Revenue Funds - Food Service 13,460.83 Total - All Funds $(1,113,281.48) File Attachments !BA 03 - Nov 2018.pdf (1,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for November 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2018. Public Content The financial statement for the month ending November 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-11.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $145,921.08 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. File Attachments Donations-2019-01-14.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 1.14.19.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for November 2018, totaling $25,729,519.11; and Bank Transfers for November 2018, totaling $4,180,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,729,519.11 and Bank Transfers in the amount of $4,180,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2018, totaling $25,729,519.11; and Bank Transfers for November 2018, totaling $4,180,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2018.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $113,623.00 to Charter Schools and AMIKids - Emerald Coast presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $113,623.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $113,623.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated November 2, 2018, in the amount of $1,962,233.71 for the 2019 Claiming Year (Claim Filed January 2018). In addition, the District has received its second Voucher for Impact Aid Section 8003 Payments dated November 26, 2018, in the amount of $1,580,803.22 for the 2019 Claiming Year (Claim Filed January 2018). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2019 claiming year. The calculation for the 2019 claiming year is based on the number of eligible student cards submitted during the 2017-2018 school year. The payments to these schools are as follows: School Name Payment #1 Payment #2 Total Payments Okaloosa Academy $ 2,040.00 $ 1,590.00 $ 3,630.00 NWFSC Collegiate High School 10,557.00 8,237.00 18,794.00 Liza Jackson Preparatory School 50,865.00 40,156.00 91,021.00 AMIKids - Emerald Coast 100.00 78.00 178.00 Total $63,562.00 $50,061.00 $113,623.00 File Attachments Agenda - Fed Impact Aid 2019 Pmt 1 01142019.pdf (186 KB) Agenda - Fed Impact Aid 2019 Pmt 2 01142019.pdf (188 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Public Content Request approval of the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Copies of the RFP Committee Recommendation, the Request for Proposal document, RFP Addendum #1, and committee meeting minutes are attached. For additional information, please contact Russ Frakes, Program Director, Risk Management at (850) 833-5823 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP18-01 Committee Recommendation.pdf (17 KB) RFP18-01.pdf (1,181 KB) RFP18-01_Addendum1.pdf (51 KB) RFP 18-01 BOG Committee Meeting Minutes.pdf (1,199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year, effective January 1, 2019 through December 31, 2019. Public Content Request approval to renew ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year adhering to original pricing, terms and conditions. The contract with Johnson Controls (Simplex Grinnell) is effective January 1, 2019 through December 31, 2019. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF ITB 15-06.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of ITB 16-04 Network Infrastucture Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the renewal of ITB 16-04 Network Infrastructure Equipment E-Rate for an additional  term of one year, effective May 1, 2019 through April 30, 2020. Public Content Request approval to renew ITB 16-04 Network Infrastructure Equipment E-Rate for an additional term of one year adhering to original prices, terms and conditions. The contract is effective May 1, 2019 through April 30, 2020. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. Public Content Request approval of the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), based on the original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letters, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-09 COX RENEWAL.pdf (256 KB) ITB 18-09 CSA.pdf (1,371 KB) ITB 18-09 UNITI FIBER RENEWAL.pdf (449 KB) ITB18-09_TAB.PDF (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of the renewal of ITB 18-10 Internet Services, based on original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-10 COX RENEWAL.pdf (260 KB) ITB 18-10 CSA.pdf (1,272 KB) ITB18-10_TAB.PDF (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,541.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, in the amount of $32,541.00. Public Content Request approval to renew ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, based on the original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-17.pdf (260 KB) ITB 18-17_TAB.PDF (759 KB) ITB 18-17 COX CSA.pdf (1,479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase: Siteimprove, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,450.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional & District Wide Software Recommended Action : Motion to approve the purchase of software from Siteimprove in the amount of $7,450.00, effective January 15, 2019 through January 14, 2020. Public Content Request approval to purchase software from Siteimprove in the amount of $7,450.00. The software is a hosted service that will check a website every five (5) days for broken links, misspellings, accessibility issues, SEO issues, and data privacy issues. The software will be used district wide and is an exempted purchase under 6A-1.012(11)(b). The agreement is effective January 15, 2019 through January 14, 2020. A copy of the Subscription Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments SITE IMPROVE SUBSCRIPTION AGREEMENT.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Scheduled Service Agreements: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,600.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the Scheduled Service Agreements with Trane for a total amount of $22,600.00. Public Content Request approval of Scheduled Service Agreements between Trane and The School Board of Okaloosa County, FL to provide annual HVAC equipment maintenance for the following schools: SCHOOL AMOUNT Bluewater ES $2,025.00 Bruner MS $3,425.00 Choctawhatchee HS $4,475.00 Common Campus/OTC $2,225.00 Edge ES $1,925.00 Fort Walton Beach HS $3,775.00 Kenwood ES $2,925.00 Silver Sands School $1,825.00 Grand Total: 22,600.00 The contracts are effective January 15, 2019 through June 30, 2019. Funding will be paid from Capital Funds, project 2333 District Wide Chiller/Boiler Service. Copies of the Scheduled Service Agreement are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments OCSD Bluewater SA 2019.pdf (1,129 KB) OCSD Bruner SA 2019.pdf (1,130 KB) OCSD Choctawhatchee SA 2019.pdf (1,127 KB) OCSD Common Campus SA 2019.pdf (1,207 KB) OCSD Edge ES SA 2019.pdf (1,228 KB) OCSD FWB HS SA 2019.pdf (1,270 KB) OCSD Kenwood ES SA 2019.pdf (1,121 KB) OCSD Silver Sands SA 2019.pdf (1,224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Contract Modification and Extension Agreement between CACI NSS, Inc.-Federal and the School Board of Okaloosa County, for the IT Seat Management Outsourcing Agreement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 4016 SM- Administrative, Project 4018 SM-Web Site Development & Management, Project 4019 SM-Instructional Computers Recommended Action : Motion to approve the Contract Modification and Extension Agreement between CACI NSS, Inc.- Federal and the School Board of Okaloosa County, for the IT Seat Management Outsourcing Agreement, commencing July 1, 2019, and ending June 30, 2024. Public Content Request approval of the Contract Modification and Extension Agreement for the IT Seat Management Outsourcing Agreement with CACI NSS, Inc.-Federal. The contract is extended for an additional five (5) year term, effective July 1, 2019 through June 30, 2024. Funding will be paid from General Funds, Project 4016 SM-Administrative, Project 4018 SM-Web Site Development & Management, Project 4019 SM-Instructional Computers. A copy of the modified extension agreement is attached. For additional information, please contact Dustin Keith, Seat Management Specialist at (850) 689-7151. File Attachments Final CACI NSS Inc - Federal Agreement Extenstion and Modification 2019.pdf (716 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Educational Broadband Service (EBS) Transfer Lease Agreement between the School Board of Okaloosa County and Fixed Wireless Holdings, LLC., presented by Eric Mitchell, Director of MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Broadband Service Long-Term De Facto Transfer Lease Agreement between the School Board of Okaloosa County and Fixed Wireless Holdings, LLC. Public Content The Educational Broadband Service (EBS) Transfer Lease Agreement replaces an existing agreement that has been in place since 2006 and facilitates the lease of four (4) EBS channels held by the School Board of Okaloosa County to Fixed Wireless Holdings, LLC, a wholly-owned subsidiary of Sprint. Monthly lease payments to the District start at $2,100 in the first year and increase by 1% per year. In addition, the District will receive $600 in monthly service credits. For additional information contact, Eric Mitchell at 850-689-7153. File Attachments WLX834 Okaloosa County SB Lease Agreement (Final).pdf (708 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated January 14, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated January 14, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for Jan 14, 2019.Board Meeting.pdf (414 KB) Surplus Property Food Services list for Jan 14, 2019 Board Meeting.pdf (403 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 19, 2018 Absolute Date : Dec 19, 2018 Fiscal Impact : Yes Dollar Amount : $324,000.00 Budgeted : No Budget Source : General Fund Budget Fiscal Year 2020-2021 Recommended Action : Motion to approve the Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor. Public Content If approved by the Florida legislature, this LBR would purchase ten (10) 77 passenger buses and 1 mini-bus, allowing for a flexible schedule at Florosa Elementary School. This will enable the district to help ease traffic congestion along US Highway 98 at Hurlburt Field and reduce mission impact during peak traffic periods. Fiscal Impact: The district would need to hire bus drivers to staff the busses separate from the normal 3 tiered bus system. (12 drivers @ $27,000 per year salary and benefits) File Attachments Hurlburt traffic 2019 (003).pdf (2,413 KB) FL Senate Hurlburt Traffic.pdf (5,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Controlled Open Enrollment School Capacity Report for the 2019- 2020 school year, presented by Steve Horton, Assistant Superintendent of MIS and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2019-2020 school year. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2019-2020 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questings, contract Steve Horton at 850-689-7184. File Attachments 12192018 Board School Capacity Report 2019-2020.pdf (118 KB) Questions and Answers about Controlled Open 12182018.pdf (238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College  acknowledging the Collegiate High School Program 2019-2020, presented by Cindy Gates, Director, Special Programs/School & Principal Evaluations, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Nothwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. There are no changes from the 2018-2019 Northwest Florida State College Collegiate High School Program. File Attachments Collegiate High School Program Draft Contract Okaloosa 2019-2020.pdf (758 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Revised payment schedule in the Multi-Year Lease with NEC Financial Services, LLC for Avaya Telephone Equipment from AGC Networks, presented by Steve Horton, Assistant  Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve an adjusted payment schedule contained in the Multi-year Lease of Avaya Telephone Equipment from AGC Networks through a lease agreement with NEC Financial Services, LLC, originally approved by the School Board on October 8, 2018. Public Content The School Board approved a multi-year lease of Avaya Telephone Equipment financed through NEC Financial Service, LLC on October 8, 2018 in the amount of $784,078.48 with monthly payments of $21,779.93. A subsequent reduction in the leasing rate has reduced the monthly payment to $21,747.02 for a total amount of $782,893.72. The reduction amounts to $1,184.76 over the life of the lease. A copy of the revised payment schedule is attached. Please contact Steve Horton for additional information, 833-7184. File Attachments Revised Payment Schedule - NEC Leasing 01092019.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 114463 101476 108700 111524 113551 100705 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. DEFERRED RETIREMENT OPTION PLAN (DROP) SCHOOL YEAR 2018-2019 EMPLOYEE NAME POSITION LOCATION DROP START DATE Gadsden, Minerva Teacher Wright Elementary 12/1/2018 Edwards, Carla Teacher Bluewater Elementary 12/1/2018 Woodcock, Martha Secretary Niceville HS 2/1/2019 Kortbein, Melody Teacher Niceville HS 11/1/2018 Maksymyk, Deborah Teacher Shalimar 12/1/2018 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. At this time there are no teachers to report. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments BOARD REPORT JANUARY 14, 2019.pdf (18 KB) January 14, 2019 Support Personnel New Hire Board Report.pdf (113 KB) January 14, 2019 Instructional New Hire Board Report.pdf (115 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Marcus Chambers,  Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments NEW SEPARATIONS (002).pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments January 14, 2019 Transfer Board Report.pdf (138 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) days. Public Content Suspension of the following employee: EID# 121738 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of three (3) days. Public Content Suspension of the following employee: EID# 119575 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of ten (10) days. Public Content Suspension of the following employee: EID# 100234 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Preferred Date : Jan 14, 2019 Absolute Date : Jan 14, 2019 Recommended Action : Motion to approve the suspension of Employee #100705. Public Content Suspension of Employee #100705. For additional information, please contact Marcus Chambers, 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #109022 be terminated for violation of School Board Policy 07-07 as more specifically identified in the attached notice letter to the employee. For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Lenor Coggins, Transportation, 3.50 hours Brigid Findley, Silver Sands, 75.00 hours Sylvia Hendrix, Eglin, 35.00 hours Sandra Jackson, Plew, 40.00 hours Suellen Solyntjes, Silver Sands, 7.50 hours Dorinda Stewart, Silver Sands, 5.00 hours Sandra Strunk, Transportation, 54.50 hours Margaret Wolthers, Silver Sands, 7.50 hours For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave.For more information, contact Marcus Chambers at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 10, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 10, 2019 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 10, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 1-14-2018 Student Trip Requests.pdf (949 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 10, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 10, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 10, 2019 - Workshop Meeting Type : Information 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jan 10, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearings Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on January 10, 2019, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 10, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Public Notice Meeting : Jan 10, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.