Okaloosa County School Board — Workshop Meeting, January 10, 2019 — reading text

respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Public Content Request approval of the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Copies of the RFP Committee Recommendation, the Request for Proposal document, RFP Addendum #1, and committee meeting minutes are attached. For additional information, please contact Russ Frakes, Program Director, Risk Management at (850) 833-5823 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP18-01 Committee Recommendation.pdf (17 KB) RFP18-01.pdf (1,181 KB) RFP18-01_Addendum1.pdf (51 KB) RFP 18-01 BOG Committee Meeting Minutes.pdf (1,199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year, effective January 1, 2019 through December 31, 2019. Public Content Request approval to renew ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year adhering to original pricing, terms and conditions. The contract with Johnson Controls (Simplex Grinnell) is effective January 1, 2019 through December 31, 2019. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF ITB 15-06.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of ITB 16-04 Network Infrastucture Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the renewal of ITB 16-04 Network Infrastructure Equipment E-Rate for an additional  term of one year, effective May 1, 2019 through April 30, 2020. Public Content Request approval to renew ITB 16-04 Network Infrastructure Equipment E-Rate for an additional term of one year adhering to original prices, terms and conditions. The contract is effective May 1, 2019 through April 30, 2020. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. Public Content Request approval of the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), based on the original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letters, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-09 COX RENEWAL.pdf (256 KB) ITB 18-09 CSA.pdf (1,371 KB) ITB 18-09 UNITI FIBER RENEWAL.pdf (449 KB) ITB18-09_TAB.PDF (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of the renewal of ITB 18-10 Internet Services, based on original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-10 COX RENEWAL.pdf (260 KB) ITB 18-10 CSA.pdf (1,272 KB) ITB18-10_TAB.PDF (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,541.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, in the amount of $32,541.00. Public Content Request approval to renew ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, based on the original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-17.pdf (260 KB) ITB 18-17_TAB.PDF (759 KB) ITB 18-17 COX CSA.pdf (1,479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single